Microsoft MS-900 Microsoft 365 Fundamentals Exam Dumps and Practice Test Questions Set 6 Q101-120

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Question 101:

Which Microsoft 365 service allows organizations to manage devices, enforce security policies, and ensure compliance on company and personal devices?

A) Microsoft Intune

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Intune

Explanation:

Microsoft Intune is a Microsoft 365 service that allows organizations to manage devices, enforce security policies, and ensure compliance across company-owned and personal devices. Microsoft Teams is a collaboration platform and does not provide device management. Microsoft OneDrive focuses on file storage and sharing, lacking device control and security enforcement. Microsoft Planner manages tasks and projects but does not provide device management capabilities.

Intune enables mobile device management (MDM) and mobile application management (MAM), allowing administrators to enforce device encryption, password requirements, and conditional access policies. It supports Windows, iOS, Android, and macOS devices, providing flexibility for diverse organizational environments. Policies can be applied to ensure that devices accessing Microsoft 365 services meet security and compliance requirements.

Microsoft Defender for Office 365 is a specialized security service designed to protect organizations from email-based threats such as phishing, malware, ransomware, and malicious links. It integrates directly with Exchange Online, SharePoint Online, Teams, and OneDrive, allowing organizations to scan incoming messages, attachments, and links in real time to prevent harmful content from reaching end users. Defender for Office 365 provides alerts, reporting, and threat intelligence that enable administrators to monitor suspicious activity, investigate potential incidents, and respond quickly to security risks. With features such as safe attachments, safe links, and anti-phishing policies, the service helps reduce the likelihood of data breaches and protects sensitive corporate information. It also supports compliance and auditing requirements, providing insight into security posture and helping organizations meet regulatory standards. By implementing Defender for Office 365, businesses can safeguard their communication channels and collaborative environments while reducing the operational burden on IT teams. Microsoft Intune is a cloud-based mobile device management (MDM) and mobile application management (MAM) platform that allows organizations to manage and secure devices and applications used by employees. Intune supports a variety of operating systems, including Windows, macOS, iOS, and Android, providing administrators with tools to configure security policies, deploy applications, and monitor compliance across all endpoints. Through conditional access integration with Azure Active Directory, Intune ensures that only compliant and secure devices can access organizational resources, protecting sensitive data from unauthorized access. Intune also allows for remote actions such as wiping lost or compromised devices, enforcing encryption, and ensuring corporate applications remain secure on personal or company-owned devices. By combining device management with application protection, Intune empowers organizations to support a modern mobile workforce while maintaining control over data security and compliance requirements. Microsoft OneDrive for Business is a cloud-based storage solution that provides employees with secure access to documents, files, and collaboration content from anywhere and on any device. It allows users to store files in the cloud, synchronize them across devices, and share content with colleagues or external partners with configurable permissions. Integration with Microsoft 365 applications such as Teams, SharePoint, and Outlook allows for real-time co-authoring, version control, and seamless collaboration. OneDrive also includes security and compliance features such as encryption, data loss prevention policies, and audit logs, ensuring that sensitive information is protected and organizational requirements are met. By centralizing file storage in the cloud, OneDrive enhances mobility, simplifies content management, and enables teams to work efficiently in distributed or hybrid environments. Microsoft Planner is a task and project management tool designed to help teams organize, track, and complete work effectively. It provides a visual interface with boards, buckets, and cards, allowing users to create tasks, assign them to team members, set due dates, and monitor progress. Planner integrates with Microsoft Teams, Outlook, and other Microsoft 365 applications, enabling teams to manage their workload within their existing collaboration environment. Features such as labels, checklists, and charts allow for task categorization, progress tracking, and productivity monitoring. By providing transparency into project status and responsibilities, Planner helps improve accountability, ensures the timely completion of tasks, and supports collaborative work across departments. While each of these tools serves a distinct purpose, together they form a comprehensive ecosystem for enterprise productivity, security, and collaboration. Defender for Office 365 protects communication and collaboration channels from security threats, Intune ensures devices and applications are secure and compliant, OneDrive centralizes file storage and collaboration, and Planner enables teams to manage tasks and projects efficiently. By leveraging these tools in combination, organizations can maintain a secure environment, streamline workflows, enhance productivity, and foster collaboration, making Microsoft 365 a powerful platform for modern digital workplaces.

Integration with Azure Active Directory allows conditional access based on device compliance, location, and user identity. Applications can be deployed, updated, and monitored through Intune, ensuring consistent application management. Reports and analytics provide insights into device compliance, usage, and potential security risks.

Compared to Teams, OneDrive, or Planner, Microsoft Intune is specifically designed for endpoint management and security enforcement, providing administrators with centralized control over devices and applications to maintain organizational security and compliance.

Question 102:

Which Microsoft 365 service enables organizations to create retention policies and manage content lifecycle for regulatory compliance?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that enables organizations to create retention policies and manage the content lifecycle to comply with regulatory requirements. Microsoft Teams focuses on collaboration but does not manage retention or regulatory compliance. Microsoft OneDrive provides file storage and sharing, but lacks advanced lifecycle and retention capabilities. Microsoft Planner is a task management tool and does not provide retention or compliance features.

Compliance Center allows administrators to apply retention labels to emails, documents, and Teams content, ensuring information is preserved or deleted according to policies. Sensitivity labels classify data based on its confidentiality, applying encryption, access restrictions, and external sharing controls. Data loss prevention (DLP) policies prevent accidental exposure of sensitive information, while auditing and reporting provide visibility into data handling.

eDiscovery tools enable organizations to search, hold, and export content for legal or regulatory investigations. Insider risk management detects unusual or risky behavior and mitigates potential compliance violations. Integration with SharePoint Online, Exchange Online, OneDrive, and Teams ensures that retention and compliance policies are consistently applied across all Microsoft 365 workloads.

Microsoft Compliance Center is a centralized platform within Microsoft 365 that helps organizations manage regulatory, legal, and internal compliance requirements. It provides tools for data governance, information protection, and risk management, enabling administrators to classify sensitive data, enforce retention policies, and prevent unauthorized sharing. The service integrates with core Microsoft 365 applications such as Exchange Online, SharePoint Online, OneDrive, and Teams, ensuring that compliance policies are consistently applied across emails, documents, and collaboration channels. Data loss prevention (DLP) policies allow organizations to detect sensitive information, such as financial records or personally identifiable information (PII), and automatically enforce rules to block, restrict, or encrypt content as needed. Retention labels and policies help organizations retain data for legal or business purposes and delete it once it is no longer required, supporting regulatory compliance. Compliance Center also provides detailed reporting, auditing, and monitoring tools that allow IT and compliance teams to track activity, identify risks, and respond proactively to potential violations. By centralizing compliance management, organizations can reduce administrative complexity, protect sensitive information, and ensure adherence to regulatory requirements. Microsoft Teams is a collaboration and communication platform that integrates chat, video conferencing, file sharing, and application integration into a single workspace. It acts as a central hub for teamwork, enabling real-time collaboration across distributed teams. Teams supports persistent chat channels, private messaging, and threaded conversations, allowing employees to communicate efficiently. Video and audio meetings, webinars, and screen sharing further enhance collaboration, while integration with SharePoint and OneDrive allows real-time co-authoring and document management directly within the platform. Teams also supports integration with other Microsoft 365 services, such as Planner, Power Automate, and Power Apps, enabling workflow automation and task management within collaborative environments. Security and compliance features, including enterprise-grade encryption and access controls, ensure that sensitive communications and data remain protected. Microsoft OneDrive for Business is a cloud-based storage and file management solution that enables employees to securely store, access, and share documents from any device. OneDrive allows users to synchronize files across devices, ensuring that the latest versions are always accessible. Integration with Teams, SharePoint, and Outlook allows for seamless collaboration and real-time co-authoring of documents, spreadsheets, and presentations. OneDrive also provides robust security and compliance features, including data encryption, access controls, and audit logging, ensuring that sensitive files are protected in accordance with organizational policies and regulatory requirements. By centralizing file storage in the cloud, OneDrive enhances mobility, supports remote work, and improves team productivity by providing easy access to shared content. Microsoft Planner is a task and project management tool that helps teams organize, track, and complete work efficiently. Planner provides a visual interface with boards, buckets, and task cards, allowing users to create tasks, assign them to team members, set due dates, and monitor progress. Labels, checklists, and charts enable teams to categorize tasks, track completion, and identify bottlenecks. Planner integrates with Teams, Outlook, and other Microsoft 365 services, allowing task management to occur directly within collaboration workflows. By providing transparency into responsibilities and progress, Planner helps teams improve accountability, ensure deadlines are met, and streamline project execution. Together, Microsoft Compliance Center, Teams, OneDrive, and Planner form a comprehensive ecosystem that addresses organizational needs for compliance management, communication, file storage, and task coordination. Compliance Center ensures regulatory adherence and data protection, Teams facilitates collaboration and communication, OneDrive provides secure access to content, and Planner helps teams manage tasks effectively. Leveraging these tools in combination enables organizations to enhance productivity, maintain security and compliance, streamline workflows, and foster collaboration across the enterprise.

Compared to Teams, OneDrive, or Planner, Microsoft Compliance Center is the primary service for managing retention, lifecycle policies, and regulatory compliance in Microsoft 365, providing centralized tools to protect sensitive information and meet legal obligations.

Question 103:

Which Microsoft 365 service allows organizations to monitor user activity, detect insider threats, and investigate compliance risks?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer:
A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that enables organizations to monitor user activity, detect insider threats, and investigate compliance risks across Microsoft 365 workloads. Microsoft Teams facilitates communication and collaboration, but does not provide insider threat monitoring. Microsoft OneDrive focuses on storage and file sharing but lacks monitoring and investigative tools. Microsoft Planner manages tasks and projects but does not include security or compliance monitoring features.

Compliance Center provides auditing, activity logging, and reporting capabilities that allow administrators to track actions such as file access, sharing, email sending, and policy violations. Insider risk management features use machine learning and behavioral analytics to detect potentially risky user activities, such as unusual access patterns, document downloads, or sharing with external users.

Microsoft Compliance Center is a centralized platform within Microsoft 365 that helps organizations manage regulatory, legal, and internal compliance requirements. It provides tools for data classification, retention policies, and information protection, enabling administrators to identify sensitive data, enforce policies, and prevent unauthorized sharing. The service integrates with Microsoft 365 apps such as Exchange Online, SharePoint Online, OneDrive, and Teams, allowing consistent enforcement of governance across emails, documents, and collaboration spaces. Organizations can use data loss prevention (DLP) policies to detect financial records, personally identifiable information (PII), or other sensitive content and automatically block, restrict, or encrypt files to mitigate risks. Retention labels help ensure data is kept for legal or business purposes and removed when no longer needed, supporting regulatory compliance. Compliance Center also provides auditing, monitoring, and reporting capabilities, giving IT and compliance teams insight into policy adherence, activity patterns, and potential risks. By centralizing compliance management, organizations reduce administrative complexity, enhance security, and maintain regulatory standards. Microsoft Teams is a collaboration and communication platform that integrates chat, video conferencing, file sharing, and application workflows into a single hub for teamwork. Teams supports persistent messaging, channels, and threaded conversations, allowing employees to communicate in real time. Video and audio meetings, screen sharing, and webinars enable seamless collaboration, while integration with SharePoint and OneDrive ensures that documents can be co-authored and managed within the platform. Teams also connects with other Microsoft 365 services like Planner, Power Automate, and Power Apps, enabling task management and workflow automation in the same collaborative environment. Security and compliance features, including encryption and access controls, protect communications and shared content, making Teams a secure hub for organizational collaboration. Microsoft OneDrive for Business is a cloud-based file storage and synchronization service that allows users to securely store, access, and share files from any device. It ensures that employees can access the latest version of documents at any time, enabling mobility and productivity. Integration with Teams, SharePoint, and Outlook allows for seamless collaboration and real-time co-authoring in Microsoft 365 applications. OneDrive provides robust security and compliance features, including encryption, access management, and auditing, ensuring that sensitive data is protected according to organizational and regulatory requirements. By centralizing file storage and enabling collaboration, OneDrive supports both remote and in-office workflows efficiently. Microsoft Planner is a task and project management tool that helps teams organize, assign, and track work effectively. Planner provides a visual interface with boards, buckets, and task cards to categorize work, assign responsibilities, set due dates, and monitor progress. Features like labels, checklists, and charts make it easier to track project status, identify bottlenecks, and improve accountability. Planner integrates with Teams, Outlook, and other Microsoft 365 applications, allowing teams to manage tasks within their existing workflows. By providing transparency and organization, Planner enhances team productivity and ensures the timely completion of projects. Together, Microsoft Compliance Center, Teams, OneDrive, and Planner form a comprehensive ecosystem for managing compliance, collaboration, file storage, and task coordination. Compliance Center safeguards sensitive information and ensures regulatory adherence, Teams facilitates communication and collaboration, OneDrive provides secure access to files, and Planner supports task management and project execution. Leveraging these services in combination enables organizations to maintain security, streamline workflows, and enhance productivity across the enterprise.

Administrators can create alerts and automated workflows to respond to compliance risks promptly. Integration with eDiscovery and content search tools allows organizations to investigate potential violations, gather evidence, and maintain regulatory compliance. Sensitivity labels, DLP policies, and retention policies further protect sensitive content and reduce the risk of data exposure.

Compared to Teams, OneDrive, or Planner, Microsoft Compliance Center is the dedicated Microsoft 365 service for monitoring user activity, detecting insider threats, and investigating compliance risks, providing organizations with a centralized, proactive approach to security and governance.

Question 104:

Which Microsoft 365 service allows employees to create low-code applications to improve business processes and automate workflows?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that allows employees to create low-code or no-code applications to improve business processes and automate workflows. Power BI focuses on analytics and data visualization, Microsoft Forms is designed for surveys and quizzes, and Microsoft Planner manages tasks and projects. None of these services provides app development capabilities.

With Power Apps, users can create applications that run on web and mobile devices, integrated with Microsoft 365 apps, SharePoint, Teams, and third-party data sources. Drag-and-drop interfaces, prebuilt templates, and connectors allow users with little or no coding experience to build functional apps tailored to organizational needs.

Applications built with Power Apps can automate processes, trigger workflows in Power Automate, and improve data collection, approvals, and reporting. Security is enforced through Azure Active Directory integration, conditional access, and role-based permissions. Monitoring tools allow administrators to track app usage, performance, and compliance.

Compared to Power BI, Forms, or Planner, Power Apps is specifically designed for low-code application development and process improvement, enabling organizations to streamline operations, reduce manual tasks, and enhance productivity.

Question 105:

Which Microsoft 365 service provides interactive dashboards and analytics to monitor business performance and trends?

A) Power BI

B) Microsoft Excel

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power BI

Explanation:

Power BI is a Microsoft 365 service that provides interactive dashboards and analytics to monitor business performance and trends. Microsoft Excel allows spreadsheet-based calculations and basic charts but lacks advanced visualization, interactive dashboards, and real-time reporting. Microsoft Forms collects survey and quiz responses but does not provide analytics or reporting features. Microsoft Planner manages tasks and projects but does not offer data visualization or business intelligence capabilities.

Power BI connects to multiple data sources, including Excel, SharePoint, SQL databases, cloud services, and third-party applications. It consolidates data into interactive dashboards, enabling users to filter, drill down, and explore trends in real time. Reports can be shared within Teams, embedded in SharePoint, or accessed on mobile devices, ensuring visibility across the organization.

Advanced capabilities include AI-driven insights, predictive analytics, anomaly detection, and customizable visualizations. Real-time data refresh ensures dashboards display the most current information. Power BI supports strategic planning, operational monitoring, and data-driven decision-making.

Compared to Excel, Forms, or Planner, Power BI is the primary Microsoft 365 service for interactive data visualization, analytics, and business intelligence, enabling organizations to derive actionable insights and monitor trends effectively.

Question 106:

Which Microsoft 365 service allows organizations to protect emails and documents from external threats like phishing and malware?

A) Microsoft Defender for Office 365

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer:
A) Microsoft Defender for Office 365

Explanation:

Microsoft Defender for Office 365 is a Microsoft 365 service that protects emails and documents from external threats such as phishing attacks, malware, and malicious links. Microsoft Intune focuses on device and application management but does not directly secure emails. Microsoft OneDrive provides cloud storage andsharingg but does not scan for malicious content. Microsoft Planner is a task and project management tool and lacks threat protection capabilities.

Defender for Office 365 integrates with Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams to detect, block, and remediate threats. Safe Attachments opens email attachments in a secure environment to check for malware. Safe Links rewrites URLs to prevent users from accessing unsafe websites. Anti-spoofing and anti-phishing features protect users from impersonation attempts and fraudulent messages.

Administrators can receive real-time alerts, view detailed reports, and investigate threats across Microsoft 365 workloads. Integration with Microsoft 365 Security Center provides centralized threat monitoring and response. By proactively protecting users, Defender for Office 365 reduces the risk of data breaches, enhances organizational security, and ensures compliance with security standards.

Compared to Intune, OneDrive, or Planner, Microsoft Defender for Office 365 is the primary Microsoft 365 service dedicated to safeguarding emails and documents from external threats.

Question 107:

Which Microsoft 365 service enables employees to co-author documents in Word, Excel, and PowerPoint in real time?

A) OneDrive for Business

B) SharePoint Online

C) Microsoft Teams

D) Microsoft Yammer

Answer: A) OneDrive for Business

Explanation:

OneDrive for Business is a Microsoft 365 service that enables employees to co-author Word, Excel, and PowerPoint documents in real time while providing secure storage and version history. SharePoint Online also supports co-authoring, but is optimized for team or organizational content rather than individual storage. Microsoft Teams integrates with OneDrive and SharePoint to facilitate collaboration, but does not provide independent storage or version management. Microsoft Yammer is a social networking platform and does not support document co-authoring.

OneDrive allows multiple users to work on documents simultaneously, with live updates visible to all collaborators. Version history ensures that previous edits can be restored if needed. Files can be synced locally for offline access, and changes automatically synchronize when connectivity is restored. Permissions can be configured for internal and external sharing, ensuring secure collaboration.

Integration with Teams and SharePoint enables seamless collaboration in team workflows. Notifications and commenting enhance coordination. Encryption, auditing, and compliance features protect organizational data while maintaining accessibility. Compared to SharePoint, Teams, or Yammer, OneDrive for Business is the primary service for individual and shared file storage with real-time co-authoring capabilities.

Question 108:

Which Microsoft 365 service allows organizations to enforce multi-factor authentication and conditional access for secure logins?

A) Azure Active Directory

B) Microsoft Intune

C) Microsoft Endpoint Manager

D) Microsoft Power Automate

Answer: A) Azure Active Directory

Explanation:

Azure Active Directory (Azure AD) is a Microsoft 365 service that provides identity and access management, enabling organizations to enforce multi-factor authentication (MFA) and conditional access for secure logins. Microsoft Intune manages devices and applications does not directly control user authentication. Microsoft Endpoint Manager integrates Intune and Configuration Manager for device management but relies on Azure AD for identity control. Microsoft Power Automate automates workflows but does not manage authentication or access.

Azure AD allows single sign-on (SSO) across Microsoft 365 applications, reducing the need for multiple credentials. Conditional access policies enforce MFA, device compliance, location-based access, and risk-based sign-ins to protect sensitive data. MFA analysis security layer, requiring secondary verification such as text messages, authenticator apps, or biometrics.

Reporting and monitoring tools provide insights into suspicious login attempts, unusual activity, and potential security risks. Role-based access ensures users have appropriate permissions. Integration with Microsoft 365 applications ensures consistent authentication and access policies across all workloads. Compared to Intune, Endpoint Manager, or Power Automate, Azure Active Directory is the core Microsoft 365 service for secure identity and access management.

Question 109:

Which Microsoft 365 service allows organizations to automate workflows for approvals, notifications, and repetitive tasks without coding?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that allows organizations to automate workflows for approvals, notifications, and repetitive tasks without requiring coding expertise. Power Apps focuses on application development, Microsoft Teams provides collaboration and communication, and Microsoft Planner manages tasks and projects, none of which provide workflow automation as a primary function.

Power Automate enables users to create flows triggered by events, schedules, or manual actions. For example, workflows can route documents for approval, send notifications upon task completion, or synchronize data between Microsoft 365 applications and third-party services. Conditional logic, loops, and error handling allow complex workflows to be built efficiently.

Integration with SharePoint, OneDrive, Outlook, Teams, and external applications ensures end-to-end automation. Administrators can monitor workflow execution, troubleshoot issues, and optimize processes for efficiency. Automation reduces manual effort, ensures consistency, and improves organizational productivity. Compared to Power Apps, Teams, or Planner, Power Automate is the primary Microsoft 365 service for business process automation.

Question 110:

Which Microsoft 365 service allows employees to organize, assign, and track tasks using visual boards and charts?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows employees to organize, assign, and track tasks visually using boards and charts. Microsoft Teams supports communication and file collaboration, but does not provide built-in visual task management without integration. Microsoft Forms is designed for surveys, quizzes, and polls and does not manage tasks. SharePoint Online focuses on document management and team collaboration but lacks visual task tracking tools.

Planning enables the creation of tasks, assignment to team members, setting priorities, and grouping into buckets. Visual dashboards display task completion, progress, and workload distribution. Integration with Teams ensures task updates and notifications are visible in collaboration channels. Checklists, due dates, and priority labels enhance accountability and productivity.

Managers can track team performance using Planner dashboards and adjust assignments as needed. Integration with Outlook calendars ensures task deadlines are synchronized. Compared to Teams, Forms, or SharePoint, Microsoft Planner is specifically designed for visual task and project management, making it the primary Microsoft 365 tool organifor zational teamteamworkestion.11.:

Which Microsoft 365 service allows organizations to classify data, enforce retention, and prevent accidental data leaks?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Power BI

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to classify data, enforce retention policies, and prevent accidental data leaks. Microsoft Teams supports collaboration but does not provide enterprise-wide compliance or data protection tools. Microsoft OneDrive focuses on storage and file sharing and provides only basic security features. Power BI is a data analytics tool and does not offer retention, classification, or data loss prevention.

Compliance Center integrates with Exchange Online, SharePoint Online, OneDrive, and Teams to apply retention labels, sensitivity labels, and data loss prevention (DLP) policies. Retention labels preserve content based on organizational or regulatory requirements, while DLP policies block unauthorized sharing or emailing of sensitive information. Sensitivity labels enforce encryption, access restrictions, and external sharing policies to safeguard data.

Auditing and reporting provide insights into data handling and compliance adherence. eDiscovery and insider risk management tools allow investigation of potential violations and risky behavior. Centralized policy enforcement ensures consistent protection across all Microsoft 365 services.

Compared to Teams, OneDrive, or Power BI, Microsoft Compliance Center is the primary Microsoft 365 service for data classification, retention enforcement, and information protection, supporting governance and regulatory compliance.

Question 112:

Which Microsoft 365 service allows teams to chat, host meetings, and collaborate on files in a single workspace?

A) Microsoft Teams

B) Microsoft Outlook

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that allows teams to chat, host meetings, and collaborate on files in a centralized workspace. Microsoft Outlook focuses on email and calendar management and cannot provide real-time collaboration or chat features. Microsoft OneDrive is designed for file storage and sharingbut does not support team communication or meetings. Microsoft Planner organizes tasks and projects visually but does not include chat or meeting capabilities.

Teams supports threaded chat, audio and video meetings, screen sharing, and live events. Channels can be organized by projects, departments, or topics to keep conversations and files structured. Integration with OneDrive and SharePoint allows co-authoring of documents directly within Teams, while integration with Planner and Power Automate helps manage tasks and automate workflows.

Security and compliance are maintained through role-based access, encryption, conditional access, and data loss prevention policies. Notifications and alerts ensure team members stay updated on project activities. Breakout rooms, polls, and Q&A features enhance engagement during meetings. Compared to Outlook, OneDrive, or Planner, Microsoft Teams is the primary Microsoft 365 service for centralized team collaboration and productivity.

Question 113:

Which Microsoft 365 service allows organizations to create surveys, quizzes, and polls for feedback and data collection?

A) Microsoft Forms

B) Power BI

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that allows organizations to create surveys, quizzes, and polls to collect feedback and data from employees, customers, or other stakeholders. Power BI focuses on analytics and visualization of data, but does not provide survey creation capabilities. Microsoft Teams supports collaboration, meetings, and chat, but does not have built-in survey creation tools. Microsoft Planner is used for task and project management, not for collecting feedback.

Forms provides an intuitive interface for creating multiple-choice questions, ratings, text-based responses, and branching logic to customize survey flow. Responses can be tracked in real time and exported to Excel for further analysis. Forms also integrates with Power BI to create interactive visualizations of survey results, allowing organizations to gain deeper insights into trends and feedback.

Surveys and quizzes can be shared internally or externally, with anonymous submission options if desired. Notifications alert creators to new responses, and built-in analytics provide quick summaries of results. Compared to Power BI, Teams, or Planner, Microsoft Forms is the primary Microsoft 365 service for structured data collection, enabling organizations to make informed decisions based on user feedback.

Question 114:

Which Microsoft 365 service provides analytics, dashboards, and data visualization to help organizations make informed business decisions?

A) Power BI

B) Microsoft Excel

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power BI

Explanation:

Power BI is a Microsoft 365 service that provides analytics, dashboards, and data visualization tools to help organizations make informed business decisions. Microsoft Excel allows spreadsheet-based calculations and basic charting, but does not provide interactive dashboards or real-time data integration at the enterprise level. Microsoft Forms collects survey and quiz responses but cannot perform advanced data visualization or analytics. Microsoft Planner manages tasks and projects but does not provide analytics or visual reporting.

Power BI connects to multiple data sources such as Excel, SharePoint, SQL databases, cloud applications, and third-party services. Data is consolidated into interactive dashboards, which allow users to filter, drill down, and explore trends. Reports can be shared within Teams, embedded in SharePoint, or accessed via mobile devices for organization-wide visibility.

Advanced features of Power BI include AI-driven insights, predictive analytics, anomaly detection, and custom visualizations. Real-time data refresh ensures decision-makers have up-to-date information. Power BI enables strategic planning, performance monitoring, and operational optimization by providing actionable insights. Compared to Excel, Forms, or Planner, Power BI is the primary Microsoft 365 service for enterprise analytics and business intelligence.

Question 115:

Which Microsoft 365 service allows teams to assign, organize, and track tasks visually using boards and charts?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows teams to assign, organize, and track tasks visually using boards, buckets, and charts. Microsoft Teams facilitates communication, meetings, and collaboration, but does not provide native visual task tracking without integration with Planner. Microsoft Forms is designed for surveys, quizzes, and polls, and SharePoint Online focuses on document management and collaboration, but does not offer visual task boards.

Planner allows tasks to be assigned to team members, categorized into buckets, prioritized, and scheduled with due dates. Visual charts and dashboards display progress, completion status, and workload distribution, helping teams monitor productivity. Integration with Teams ensures task updates and notifications are visible within collaboration spaces.

Advanced features include checklists, labels, notifications, and calendar integration with Outlook. Managers can track team performance and adjust task assignments as needed. Compared to Teams, Forms, or SharePoint, Microsoft Planner is the primary Microsoft 365 service for task management and visual project tracking, providing teams with clarity, accountability, and organization.

Question 116:

Which Microsoft 365 service helps organizations enforce information protection policies, retention, and data classification?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Power BI

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that helps organizations enforce information protection policies, retention, and data classification across Microsoft 365 workloads. Microsoft Teams is primarily a collaboration tool and does not manage enterprise-wide compliance. Microsoft OneDrive is used for file storage and sharing, but does not provide advanced retention or classification features. Power BI focuses on data analytics and visualization, but does not manage information protection.

Compliance Center enables administrators to create retention labels to preserve or delete content according to regulatory or organizational policies. Sensitivity labels classify data based on confidentiality, applying encryption, access restrictions, and external sharing limitations. Data loss prevention (DLP) policies prevent accidental sharing of sensitive information.

Auditing and reporting tools provide visibility into policy adherence and user activity, while eDiscovery and insider risk management allow investigation of potential compliance breaches. Integration with Exchange Online, SharePoint Online, OneDrive, and Teams ensures consistent enforcement across the organization. By providing centralized control over information protection and retention, Compliance Center reduces organizational risk and supports regulatory compliance.

Compared to Teams, OneDrive, or Power BI, Microsoft Compliance Center is the primary service for data protection, classification, and retention in Microsoft 365.

Question 117:

Which Microsoft 365 service allows organizations to monitor suspicious user activity, security risks, and investigate incidents?

A) Microsoft 365 Security Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that allows organizations to monitor suspicious user activity, identify security risks, and investigate incidents across Microsoft 365 workloads. Microsoft Teams provides communication and collaboration tools, but does not include threat detection or security monitoring. Microsoft OneDrive focuses on file storage and sharing, lacking monitoring and investigative capabilities. Microsoft Planner manages tasks and projects and does not provide security features.

Security Center integrates data from Microsoft Defender, Azure Active Directory, and other security solutions to provide centralized visibility of threats, alerts, and risky users. Administrators can investigate anomalies, suspicious logins, compromised accounts, and policy violations. It provides dashboards, alerts, reporting, and automated remediation to respond to incidents efficiently.

Additional features include insider risk management, threat analytics, and security score tracking to improve organizational security posture. Role-based access ensures only authorized personnel can investigate incidents. Security Center helps organizations comply with regulatory standards while protecting sensitive information. Compared to Teams, OneDrive, or Planner, it is the primary service for monitoring, investigating, and responding to security threats in Microsoft 365.

Question 118:

Which Microsoft 365 service allows employees to collaborate on documents with version control and secure sharing across teams?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Forms

D) Microsoft Planner

Answer:  A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that allows employees to collaborate on documents with version control, secure sharing, and team-based organization. Microsoft OneDrive is primarily designed for individual file storage with limited team collaboration. Microsoft Forms is used for surveys, quizzes, and polls, and Microsoft Planner manages tasks and projects, but does not support document collaboration.

SharePoint Online provides team sites, document libraries, lists, and workflows to organize content and facilitate collaboration. Permissions can be configured at the site, library, or document level to ensure security. Real-time co-authoring allows multiple users to work on Word, Excel, and PowerPoint documents simultaneously. Version history tracks all edits, allowing recovery of prior versions when needed.

Integration with Teams and OneDrive enhances collaboration and accessibility. External sharing is secure and controlled with expiration and auditing. Features such as metadata, search, workflow automation, and approval processes improve productivity and governance. Compared to OneDrive, Forms, or Planner, SharePoint Online is the primary service for team document collaboration in Microsoft 365.

Question 119:

Which Microsoft 365 service allows organizations to create low-code applications for business processes without writing code?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that allows organizations to create low-code or no-code applications to improve business processes without writing code. Power BI is focused on analytics and visualization, Microsoft Forms is designed for surveys and quizzes, and Microsoft Planner is used for task management. None of tprovidesovide app development functionality.

Power Apps enables users to build web and mobile applications with drag-and-drop interfaces, prebuilt templates, and integration with Microsoft 365 apps such as SharePoint, Teams, and OneDrive. Applications can automate business processes, collect and manage data, and trigger workflows in Power Automate.

Security is integrated via Azure Active Directory for authentication, conditional access, and role-based permissions. Administrators can monitor app usage, performance, and compliance. Integration with Power Automate enables complex workflows to run based on app events. Compared to Power BI, Forms, or Planner, Power Apps is the primary Microsoft 365 service for building custom applications to streamline business operations and improve efficiency.

Question 120:

Which Microsoft 365 service allows employees to collect data from surveys, quizzes, and polls for analysis and reporting?

A) Microsoft Forms

B) Power BI

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that allows employees to collect data from surveys, quizzes, and polls for analysis and reporting. Power BI is a data analytics tool that visualizes and analyzes data, but does not collect survey responses. Microsoft Teams supports collaboration and meetings, but does not create surveys natively. Microsoft Planner manages tasks and projects and does not provide data collection capabilities.

Enables users to create multiple-choice, rating, and text-based questions, with branching logic for dynamic surveys. Responses can be collected anonymously or identified, shared internally or externally, and exported to Excel for further analysis. Integration with Power BI allows survey results to be visualized, generating actionable insights.

Notifications alert creators to new responses, while built-in analytics provide summaries, trends, and response patterns. Microsoft Forms helps organizations evaluate employee feedback, customer satisfaction, and training effectiveness. Compared to Power BI, Teams, or Planner, Microsoft Forms is the primary service for structured data collection and initial analysis in Microsoft 365.