Microsoft MS-700 Microsoft 365 Certified: Teams Administrator Associate Exam Dumps and Practice Test Questions Set 2 Q21-40

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Question 21:

Your organization wants to ensure that Teams meeting transcripts for executive leadership meetings are stored in a restricted SharePoint location that only the executive assistant team can access. What should you configure?

A) Create a sensitivity label that forces saving transcripts to a protected SharePoint library
B) Use a Teams meeting policy to redirect transcript storage
C) Configure a DLP policy to block transcript storage in user OneDrive accounts
D) Enable compliance recording for all executive meetings

Answer: A)

Explanation: 

In A, the configuration focuses on using a sensitivity label to direct where meeting transcripts are stored and ensure appropriate protection. Sensitivity labels can enforce storage locations, encryption, access controls, and container policies. By associating the label with executive leadership meetings, the organization ensures that when a transcript is generated, it is automatically routed to a restricted SharePoint library accessible only to authorized assistants. This method aligns with the requirement to protect sensitive content at the data classification level. Sensitivity labels allow detailed control over both permissions and storage behavior, making them well suited for securing executive meeting transcripts.

In B, the setting relates to using a Teams meeting policy to redirect transcript storage. Meeting policies control features such as who can record, who can transcribe, and whether certain functions are enabled. However, they do not provide the ability to specify a custom storage location for transcripts. Meeting transcripts by default are stored in the organizer’s OneDrive or in a channel’s associated SharePoint site, but this cannot be overridden through meeting policies. As a result, using a meeting policy would not meet the requirement of routing transcripts to a restricted library.

In C, the focus is on configuring a DLP policy to block transcripts from being stored in user OneDrive accounts. While a DLP policy can prevent unauthorized sharing or restrict certain content types, it cannot redirect storage or enforce a mandatory storage location. Blocking transcript storage does not solve the organization’s need for a centralized, secure repository. Instead, it would cause functionality issues by preventing transcripts from being generated or stored at all.

In D, enabling compliance recording mandates that all content from executive meetings be recorded and preserved for compliance purposes. This is typically used in industries with regulatory obligations for recording. However, compliance recording is not designed to solve the requirement of storing transcripts in a restricted SharePoint location. Instead, it captures all meeting audio and video, which is not the stated organizational need.

Therefore, the correct configuration is the use of a sensitivity label that enforces secure storage in the required SharePoint location.

Question 22: 

A school district using Teams for Education wants teachers to initiate chats with students, but students must not be able to start chats among themselves or with adults. What should be implemented?

A) Supervised chat with teachers as supervisors
B) A messaging policy that disables chat for students
C) Communication compliance monitoring
D) A Teams app permission policy that restricts student apps

Answer: A)

Explanation: 

In A, supervised chat allows educators to act as supervisors in student communication. When supervised chat is enabled, students cannot initiate conversations with anyone unless a designated supervisor is part of that conversation. Teachers being supervisors ensures controlled, teacher-driven communication while preventing students from chatting among themselves or contacting adults who are not supervisors. This configuration directly aligns with school communication requirements and is specifically built for Teams for Education environments.

In B, the messaging policy disables chat for students entirely. While this does prevent unauthorized communication, it also prevents legitimate interactions between teachers and students. The school district requires that teachers be able to initiate conversations with students, so disabling chat completely would not meet functional requirements. This approach is too restrictive and eliminates important instructional communication.

In C, communication compliance monitoring is designed to review messages after they occur. It can detect inappropriate content, identify policy violations, and assist with supervisory oversight. However, it does not prevent students from starting chats. Since the requirement is “preventive control” rather than “detective control,” monitoring alone is insufficient and would allow undesired peer-to-peer student communication to occur before being flagged.

In D, a Teams app permission policy restricts which apps students can use. While this controls third-party and Microsoft app availability, it has no direct impact on chat initiation behavior. Blocking apps does not regulate who can start a chat with whom. Therefore, this setting cannot fulfill the need to restrict student-to-student communication in Teams.

Thus, enabling supervised chat with teachers acting as supervisors is the correct solution.

Question 23: 

Your company needs to ensure that PSTN call logs for Teams Phone users are accessible to telecom administrators without granting them broader administrative privileges. What should you configure?

A) Assign the Teams Communication Support Specialist role
B) Assign the Global Reader role
C) Create a custom role with call analytics permissions
D) Assign the Teams Administrator role

Answer: A)

Explanation: 

In A, assigning the Teams Communication Support Specialist role grants the ability to view detailed call logs, troubleshoot call quality issues, and access user call analytics without providing full administrative access. This role is designed for telecom or support teams who need insight into PSTN calling data. It includes permissions specific to voice troubleshooting and call data visibility while maintaining role-based access control boundaries. This aligns precisely with the requirement to grant access to PSTN call logs and analytics without broader privileges.

In B, the Global Reader role offers read-only access across the entire Microsoft 365 tenant. Although it grants visibility into many administrative interfaces, it exceeds what telecom administrators need. It provides broad access to sensitive organizational information across all services, which introduces unnecessary exposure. Additionally, Global Reader does not guarantee visibility of detailed call analytics.

In C, creating a custom role might seem flexible, but Teams does not currently support granular custom role creation for calling analytics. Role customizations are limited to specific administrative scopes, and call analytics permissions cannot be manually assigned through custom roles. Therefore, this approach cannot fulfill the requirement, as such granularity is not supported.

In D, assigning the Teams Administrator role provides full administrative capabilities within Teams, including policies, configurations, and service-wide settings. This level of access far exceeds the requirement. The organization only needs telecom administrators to view call logs, not manage policies or Teams architecture.

Thus, the correct solution is assigning the Teams Communication Support Specialist role.

Question 24: 

A company wants to enforce that only certified meeting rooms can join high-security meetings, preventing personally owned devices from joining. What should you configure?

A) Apply a sensitivity label with meeting protection settings
B) Configure a device-based Conditional Access policy
C) Implement a Teams meeting policy that restricts device types
D) Enable end-to-end encryption for all meetings

Answer: A)

Explanation:

In A, applying a sensitivity label with meeting protection settings allows organizations to define advanced controls on who can join a meeting and from which devices. Labels can enforce restrictions such as allowing only managed devices, blocking external participants, and limiting access to certified meeting rooms. Sensitivity labels are evaluated at meeting creation time and integrated with Conditional Access to enforce device trust. This allows high-security meetings to be joined only by approved room systems, fulfilling the requirement precisely.

In B, a device-based Conditional Access policy can restrict access to Teams resources but cannot specifically target meeting join permissions based on meeting sensitivity. Conditional Access is evaluated at the application level, not the per-meeting level. While CA can restrict unmanaged device access to Teams, it cannot differentiate between standard meetings and high-security meetings.

In C, a Teams meeting policy does not support restricting which device types can join specific meetings. Meeting policies govern features such as recording, video, transcription, and participant permissions, but not device trust requirements. Meeting policies cannot enforce security posture or device compliance for meeting access.

In D, enabling end-to-end encryption secures the meeting’s media stream but does not control which devices can join. Encryption protects confidentiality and integrity but does not achieve the requirement of blocking personal devices.

Therefore, the correct configuration is applying a sensitivity label with meeting protection settings.

Question 25: 

Your company has deployed Teams Phone with Direct Routing. Users report intermittent call failures during peak hours. Network monitoring indicates congestion on the SBC. You need to improve call reliability without replacing existing hardware. What should you configure?

A) Deploy a second SBC and configure load balancing
B) Disable media bypass
C) Change Teams meeting policies to reduce video quality
D) Enable voicemail transcription for all users

Answer: A)

Explanation: 

In A, deploying a second SBC and configuring load balancing improves call reliability by increasing total call-handling capacity and distributing traffic across multiple endpoints. When congestion occurs on a single SBC, calls may fail or degrade. By adding a second SBC and enabling load balancing, the system ensures more even distribution of sessions, reduces bottlenecks, and maintains performance during peak demand. This solution improves availability without replacing the existing SBC hardware and aligns with best practices for scalable Direct Routing architectures.

In B, disabling media bypass forces media to travel through the SBC rather than routing directly between Teams clients and the PSTN gateway. While this can simplify troubleshooting or meet certain compliance needs, it also increases SBC load and network traffic. Since the root issue is congestion on the SBC, disabling media bypass would worsen the problem by directing even more media streams through the device. This reduces efficiency and increases latency and resource consumption.

In C, changing Teams meeting policies to reduce video quality affects meetings rather than PSTN calling. The issue described concerns Direct Routing and PSTN call failures, which are unrelated to video quality settings. Video traffic in Teams meetings does not use the SBC and does not affect PSTN call capacity. Therefore, adjusting meeting video settings would have no impact on SBC congestion or PSTN reliability.

In D, enabling voicemail transcription allows voicemail messages to be converted into text. This feature operates within the cloud and does not interact with the SBC. Voicemail transcription does not influence call routing, signaling, or media handling, and therefore cannot address call failures caused by SBC congestion. Activating this feature introduces additional cloud processing but does not improve call reliability.

Thus, deploying a second SBC and configuring load balancing offers a scalable, non-disruptive solution to eliminate congestion-related call failures.

Question 26: 

Your organization wants to block external users from sharing files during Teams meetings but still allow them to join the meetings. What should you configure?

A) A meeting policy that disables file sharing for external participants
B) A Conditional Access policy blocking SharePoint access for external users
C) Disable guest access in Azure AD
D) Configure a DLP policy to block sharing for anonymous users

Answer: A)

Explanation: 

Ensuring that external users are restricted from sharing files during Teams meetings while still being permitted to join requires a targeted and precise configuration that manages meeting behaviors without removing access. Selecting a meeting policy that disables file sharing specifically for external participants aligns directly with this requirement because meeting policies are designed to control a wide range of collaboration features at a granular level. These policies include the ability to manage who can share files, who can present content, and how participants interact with the meeting environment. By creating or modifying a meeting policy and applying it to external or anonymous participants, an organization can ensure that external attendees maintain the ability to join meetings while having their permissions tailored appropriately. This approach avoids unnecessarily restricting access while still meeting security and compliance objectives. It is an intentional and least-disruptive method, allowing internal collaboration to remain unaffected.

Blocking SharePoint access using Conditional Access, as mentioned in option B, would create a much more restrictive environment. While this would indeed prevent external users from accessing or sharing files, it would also prevent them from being able to view files intentionally shared by internal users during the meeting. This is counterproductive because the requirement is not to block all file interaction but specifically to block external participants from sharing files. Conditional Access is effective for authentication, access governance, and enforcing conditions based on user or device state, but it does not provide the fine-grained control needed for feature-level meeting restrictions.

Disabling guest access in Azure AD, as described in option C, directly contradicts the requirement because it completely prevents external users from joining as guests. The organization intends to allow external participants to continue joining meetings, so a solution that blocks them from entering the environment entirely cannot meet the objective. This option is far broader than required and removes collaboration capabilities rather than adjusting them.

Finally, option D, which proposes using a DLP policy, is not suited for disabling all file sharing in the meeting context. DLP policies analyze content for sensitive information and take action based on detection rules, but they do not control meeting participant permissions or general file-sharing capabilities. Therefore, configuring a meeting policy remains the correct approach in this scenario.

Question 27: 

A global company wants to ensure that Teams users always connect to the closest Microsoft Teams media relay to optimize meeting quality. What should you configure?

A) Implement DNS-based geographic load balancing
B) Configure media bypass
C) Deploy local breakout using Direct Routing
D) Ensure client network egress reaches Microsoft 365 nearest edge locations

Answer:D)

Explanation:

Optimizing Teams meeting performance for a global organization requires ensuring that users connect to the closest available Microsoft network entry point so that media traffic is routed with the lowest possible latency. The objective is to guarantee that clients reach the nearest Microsoft Teams media relay automatically, and the method for accomplishing this is to ensure that network egress points are configured so that user traffic exits to the public internet as close as possible to the user’s physical location. When this occurs, Microsoft’s global edge infrastructure takes over and directs traffic efficiently to the nearest relay without the organization having to manually configure routing. This follows Microsoft’s recommended best-practice guidance: optimize local internet breakout and avoid backhauling traffic through centralized datacenters, which increases latency, reduces call quality, and degrades the overall user experience.

Option A, implementing DNS-based geographic load balancing, may sound relevant but does not influence how Microsoft Teams routes traffic. DNS load balancing applies only to services directly hosted by the organization, not Microsoft’s globally distributed infrastructure. Teams clients rely on Microsoft’s own distributed and dynamically optimized routing, which DNS manipulation cannot override. Therefore, this approach would have no impact on improving media path selection for Teams meetings.

Option B, configuring media bypass, only applies in Direct Routing telephony environments where media can flow directly between the Teams client and a Session Border Controller. While useful for PSTN scenarios, media bypass has no role in determining which Teams media relay handles the traffic for meeting workloads. Meetings are fully cloud-managed, making media bypass irrelevant to this requirement.

Option C, deploying local breakout through Direct Routing, focuses on routing PSTN calls through local SBCs to optimize telephony paths. Although valuable for voice optimization, it does not influence how Teams determines the optimal media relay for meetings or how clients connect to Microsoft’s edge. It simply does not affect cloud meeting routing logic.

Thus, ensuring that client traffic egresses locally to the nearest Microsoft 365 edge location remains the correct and most effective solution for optimizing Teams meeting quality across a geographically diverse organization.

Question 28: 

Your security team requires that all Teams channel messages containing financial data be automatically labeled and protected. What should you implement?

A) Auto-labeling using Microsoft Purview
B) A Teams messaging policy
C) A retention policy with financial labels
D) A communication compliance policy

Answer: A)

Explanation: 

Implementing automatic labeling and protection for Teams channel messages that contain financial information requires a solution that can examine message content in real time and apply sensitivity labels consistently based on detected data types. Auto-labeling in Microsoft Purview provides exactly this capability by allowing administrators to build policies that scan for financial identifiers such as bank account numbers, SWIFT codes, financial statements, or regulated financial content types. When such data is detected, Purview automatically applies a sensitivity label configured with the required protections, including encryption, access restrictions, or usage rights. This ensures that all financial messages are safeguarded without relying on users to manually apply labels. Auto-labeling also integrates seamlessly with Teams, SharePoint, and Exchange, ensuring consistent protection across services.

A Teams messaging policy, mentioned in option B, controls user behaviors such as the ability to send messages, use emojis, or access certain chat features, but it does not relate to data protection or content classification. Messaging policies cannot inspect message content or apply labels based on financial information. These policies are strictly focused on communication features rather than data governance or compliance requirements.

Option C, a retention policy with financial labels, deals with data lifecycle management. Although retention policies can be configured to apply retention labels automatically, they do not classify content based on sensitive information in real time nor do they apply sensitivity labels that enforce protection mechanisms. Retention policies determine how long data should be kept or deleted, not how data should be protected based on its content.

Communication compliance, listed in option D, is designed to identify inappropriate, risky, or policy-violating communication patterns. While communication compliance can detect certain behaviors or keywords, it does not apply sensitivity labels or provide automatic content protection. Its purpose centers around monitoring user communication and assisting reviewers in overseeing compliance violations, not enforcing data protection at the message level.

Given the requirement for automatic protection specifically triggered by the presence of financial data, the only option capable of content-based detection and real-time sensitivity labeling is auto-labeling in Microsoft Purview. It ensures proactive, consistent, and policy-driven application of protection settings to all relevant Teams messages, fulfilling the organization’s security and compliance requirements without disrupting regular communication workflows.

Question 29:

Your company wants to ensure that only IT-approved third-party apps are available in Microsoft Teams. How should you configure this?

A) Use an app permission policy to allow specific apps and block others
B) Disable app setup policies
C) Enable sideloading for IT-approved apps only
D) Restrict Teams usage to internal users only

Answer: A)

Explanation: 

Ensuring that only IT-approved third-party applications are available within Microsoft Teams requires a solution capable of explicitly controlling which apps users can access while blocking all others. App permission policies provide this level of granular control by allowing administrators to define exactly which applications—whether Microsoft first-party, third-party, or custom—are permitted or blocked across the organization. By configuring an app permission policy that allows only the approved apps while blocking the default catalog, administrators can ensure users interact exclusively with authorized tools. This approach aligns directly with compliance, governance, and security objectives, providing a structured method for enforcing application usage across the tenant.

Option B suggests disabling app setup policies, but setup policies only determine the arrangement of apps within the Teams interface, such as which apps are pinned or available by default. They do not restrict app availability, installation, or usage. Users could still search for and install unapproved apps if app permission policies are not configured. Thus, setup policies influence user interface placement rather than app governance.

Option C proposes enabling sideloading for IT-approved apps, which is counterproductive to the requirement. Sideloading allows custom apps to be uploaded manually, typically for testing or development, and significantly expands the number of apps users might introduce into the environment. Turning on sideloading increases the risk of unapproved or insecure apps being added, directly conflicting with the goal of restricting app access to approved items only.

Option D, restricting Teams usage to internal users, has no impact on app control. Even if external access is disabled, internal users would still be able to add or use unapproved applications unless app permission policies are applied. This option focuses on collaboration boundaries, not application governance, and therefore does not address the core requirement.

App permission policies remain the correct and most effective method for ensuring that only approved applications are available. They provide explicit allow/block settings that can be applied at the user or group level, offering precise control while supporting a secure and compliant Teams environment.

Question 30: 

A company wants to ensure that Teams Rooms devices automatically sign out after meetings to prevent unauthorized access. What should be configured?

A) Configure Teams Rooms device account policies
B) Enable automatic sign-out in Teams Rooms settings
C) Apply Conditional Access with sign-in frequency limits
D) Require password-reset enforcement for device accounts

Answer:B)

Explanation: 

In A, configuring Teams Rooms device account policies controls authentication, licensing, and resource mailbox configuration. These policies do not control automatic sign-out behavior within the Teams Rooms interface. While essential for account functionality, they do not ensure log-out after meetings.

In B, enabling automatic sign-out in Teams Rooms settings directly addresses the requirement. Teams Rooms devices include built-in settings to sign out after meetings end, preventing unauthorized access. This ensures meeting content and calendar information remain protected.

In C, Conditional Access sign-in frequency applies to user sessions accessing Microsoft services but does not force the Teams Rooms console to sign out locally after a meeting. CA cannot enforce local sign-out behaviors on room devices.

In D, password-reset enforcement strengthens credential security but does not influence session behavior on Teams Rooms devices. Resetting passwords regularly does not solve unauthorized post-meeting access.

Thus, enabling automatic sign-out in Teams Rooms settings is the correct configuration.

Question 31: 

Your organization wants to control which Teams apps users can install. You must allow only a selected list of approved apps while blocking all others. What should you configure?

A) Permission policies
B) Setup policies
C) App authorization policies
D) Conditional Access policies

Answer: A)

Explanation: 

When approving app usage in Teams, the correct configuration involves determining which applications users are allowed to install and interact with. Permission policies provide the capability to allow, block, or restrict entire categories of apps, making them the most relevant tool when designing an environment with limited application availability. They also enable granular controls by assigning different permissions to different user groups, ensuring users only access what the organization approves. This aligns with a security-centric administration approach where only authorized integrations are exposed to end users, and all others remain inaccessible by default.

Setup policies are centered around shaping the user experience by controlling the apps that appear pinned on the left rail of the Teams client. They are useful for prioritizing certain apps for quick access but are not designed to restrict which apps users can install. They focus purely on UI customization and do not address broader application governance. If the requirement is strictly limiting installation, they do not provide the necessary enforcement.

App authorization policies sound similar in purpose but are tied to the Microsoft Teams admin center’s legacy app approval workflow for custom line-of-business applications. These policies control how apps request permissions from Azure AD and govern the consent flow rather than the availability or installability of apps for end users. They cannot block third-party apps comprehensively and do not offer the category-based restriction mechanism found in permission policies.

Conditional Access policies provide identity-driven access controls in Azure AD and govern authentication, device compliance, location restrictions, and session behaviors. While they can restrict access to Teams as a service or require MFA for application use, they do not have the ability to permit or block specific Teams apps. Their scope applies to cloud resource access, not Teams app installation governance.

Given all considerations, the requirement to approve only specific apps while blocking all others is fully achieved only through permission policies. These policies offer the most direct and precise method for defining app governance rules, allowing admins to create allow-lists or block-lists based on organizational standards. They also integrate seamlessly with Teams’ app store configuration, making them the primary method for app control.

Question 32: 

You need to ensure that only members of the HR department can create new teams while all other users can only join existing ones. What should you configure?

A) Teams creation controls in Microsoft Entrance ID
B) Teams policies
C) Sensitivity labels
D) Compliance boundaries

Answer: A)

Explanation: 

Restricting team creation to a specific group, such as HR, requires limiting who can create Microsoft 365 groups, because every team is backed by such a group. Microsoft Entra ID provides the mechanism to control Microsoft 365 group creation through an assigned security group. By ensuring that only the HR security group has permission to create Microsoft 365 groups, administrators effectively limit team creation to only those users. All users outside that group remain able to join teams but cannot create new ones, meeting the requirement precisely. This method is widely used in environments where governance and lifecycle management must be tightly controlled.

Teams policies control user capabilities within the Teams app, including calling features, meeting behaviors, and messaging settings. However, they do not include any setting related to who can create new teams. Therefore, they cannot fulfill the requirement of restricting team creation. Their scope is limited to Teams’ functional permissions rather than governance controls around team provisioning.

Sensitivity labels enable classification, access control, and protection settings for Teams, SharePoint sites, and documents. While they can enforce behaviors such as external access restrictions and privacy configurations, they do not limit users from creating new teams based on departmental membership. Their application is more oriented toward security classification rather than provisioning governance.

Compliance boundaries serve to limit communication and collaboration between different groups of users, ensuring information protection compliance. These boundaries prevent cross-group interactions but cannot restrict the ability to create new teams. Their purpose is to separate user interactions, not manage the ability to provision collaboration spaces.

Thus, the clear and correct solution is to configure Microsoft Entra ID group creation controls. By assigning the HR group as the only group with Microsoft 365 group creation privileges, administrators gain exact control over team creation rights. This method aligns with Microsoft best practices for structured governance, ensuring scalable management while preventing uncontrolled proliferation of teams.

Question 33: 

Your company wants to automatically archive inactive teams after 90 days of inactivity. Which configuration should you use?

A) Teams expiration policy
B) Teams retention policy
C) Teams archive feature
D) Lifecycle management in Microsoft Entra ID

Answer: A)

Explanation: 

Automating the archival of inactive teams requires time-based monitoring of activity and automated action after a defined period. A Teams expiration policy enables administrators to set time-based lifecycle rules for Microsoft 365 groups, which include teams. The expiration policy automatically checks for activity and prompts owners to renew the team. If no renewal occurs within the defined period—such as 90 days—the team is automatically removed or archived depending on configuration. This provides the exact level of automation the scenario demands and ensures governance remains consistent.

Retention policies govern how long content is preserved or deleted for compliance purposes. They do not archive inactive teams and do not monitor activity level. Their purpose is to ensure that organizational or regulatory data is retained appropriately. For example, retention policies can keep chat messages for seven years. However, they are not designed to automate archival or removal of teams based on inactivity.

The archive feature in Teams provides a manual method to archive a team, placing it into read-only mode and reducing active clutter. While useful for organizational cleanup, it does not function automatically and relies on manual administrative intervention. It cannot identify inactive teams nor perform automated tasks on them.

Lifecycle management in Microsoft Entra ID offers tools for automating membership, renewal notifications for groups, and provisioning workflows. However, it does not provide inactivity-based archiving. It focuses instead on access reviews, group automation, and dynamic membership rather than activity tracking.

Thus, the correct configuration is a Teams expiration policy. It directly supports automated lifecycle operations and integrates with Microsoft 365 groups. By assigning the expiration policy to the appropriate groups and setting the length to 90 days, the organization gains the exact automation required to maintain governance and reduce unnecessary clutter.

Question 34: 

You need to ensure that guest users joining Teams meetings cannot bypass the lobby. Where should you configure this?

A) Meeting settings
B) Meeting policies
C) Teams device configuration
D) Live events policies

Answer: B)

Explanation: 

Controlling whether guests can bypass the lobby requires setting specific meeting behavior tied to user types. Meeting policies allow administrators to dictate detailed permission settings for meeting participants, including whether anonymous or guest users can bypass the lobby. These policies can be assigned at a per-user level, ensuring the behavior applies consistently across meetings created by those users. By adjusting the lobby bypass setting for guest users, administrators ensure that all guests must remain in the lobby until admitted, achieving the requirement fully and precisely.

Meeting settings provide global defaults for the organization, such as email notifications, cloud recording permissions, and scheduling options. However, they do not offer fine-grained controls for lobby bypass based on specific participant categories. They function primarily as tenant-wide defaults rather than user-specific meeting governance.

Teams device configurations apply to hardware devices such as Teams Rooms systems and certified Teams phones. These configurations dictate device-level behaviors, not meeting participant permissions. They therefore cannot influence whether guest users bypass the lobby.

Live events policies relate to Microsoft Teams live events, which involve structured broadcast-style sessions rather than regular meetings. Settings within these policies govern behavior related to production roles and attendee permissions for live events only. They are not applicable to standard meetings and cannot affect lobby bypass settings.

Given the need for precise control based on participant type, meeting policies are the correct and only viable solution. They provide the required granularity and can be targeted at specific groups or users who need consistent lobby behaviors.

Question 35: 

The security team requires that all Teams meeting recordings must be stored in OneDrive or SharePoint only, with no possibility of users downloading or relocating the files. What should you configure?

A) SharePoint and OneDrive conditional access
B) Teams meeting policies
C) Recording storage settings in Teams admin center
D) Information protection settings

Answer: C)

Explanation: 

Meeting recordings in Teams are stored in OneDrive or SharePoint by default, and this storage location can be managed through specific recording storage settings in the Teams admin center. These settings ensure that recordings cannot be redirected to alternative storage locations such as Stream (Classic). By configuring the storage governance controls in the Teams admin center, administrators enforce a strict rule that all recordings remain stored in their prescribed OneDrive or SharePoint locations. This meets the security requirement of preventing relocation or alternative storage while ensuring the integrity of compliance and retention processes.

Conditional access for SharePoint and OneDrive provides controls around authentication, device compliance, and session constraints. Although it can restrict how users access stored recordings, it cannot mandate or control where recordings are initially stored. It governs access security, not recording storage locations.

Teams meeting policies control aspects such as whether users can record meetings, whether transcription is allowed, and other user-specific recording capabilities. However, they do not determine where recordings are stored. Even if recording is enabled or disabled, the policy cannot dictate the storage platform.

Information protection settings address encryption, access control, and classification of sensitive information using sensitivity labels. They can protect stored recordings and limit sharing behaviors but cannot enforce or limit the location where recordings are stored.

Thus, recording storage settings in the Teams admin center provide the direct control required to ensure recordings remain in OneDrive and SharePoint only. By configuring these settings, the organization aligns with both security requirements and Microsoft’s recommended storage model.

Question 36:

Your organization needs to restrict a specific group of users from accessing certain third-party applications in Microsoft Teams while still allowing other users to use them. You must implement a solution that applies granular, user-specific allow/block rules for applications. Which configuration should you use?

A) Create a Teams app setup policy
B) Enable third-party app permissions
C) Assign a custom app permission policy
D) Configure a Teams update policy

Answer: C)

Explanation: 

A describes a configuration that controls which applications are pinned and made available inside the client, but it does not control access restrictions that apply at the user level for security or compliance purposes. It primarily influences what users see rather than what they are allowed to access. Because the requirement involves controlling access based on permissions, this approach would not provide the correct degree of restriction needed in a scenario that depends on limiting applications for a particular set of users.

B refers to enabling permissions for external integrations across the entire tenant. This is too broad for situations where only a subset of people must have restrictions. Enabling wide third-party permissions does not limit access; instead, it increases availability. Therefore, it cannot serve as the mechanism for restricting application usage in scenarios requiring granular permission segmentation.

C controls which applications are allowed or blocked for specific groups of people, making it the most precise way to manage a targeted set of users who must comply with customized access rules. This functionality includes specifying allowed and blocked apps, managing categories, and applying permissions that govern which applications can run within Teams. Because the requirement is centered on restricting access and tailoring permissions to identified individuals, this approach directly aligns with the intent of creating user-specific access boundaries in Teams.

D outlines update-related behavior such as preview features and client update experiences. It affects how and when new functionalities appear but does not enforce restrictions on available applications or access. Therefore, it cannot support a requirement aimed at governing app permissions or implementing the restrictions necessary for controlled application usage by selected people.

The correct selection is the approach that provides the ability to control application access for specific people, implements restriction rules at a granular level, supports targeted assignment, and enforces consistent permissions to ensure compliance. This is achieved through applying a permissions-based configuration that can be individually assigned and tailored to the operational and security needs of the affected individuals.

Question 37:

Your telecom and safety compliance team requires that certain users have customized emergency-calling behaviors in Teams, including location reporting rules, emergency call routing, and notification escalation. Which configuration should you apply?

A) Configure Teams emergency calling policies
B) Assign a Teams calling plan
C) Deploy Direct Routing
D) Configure voice routing policies

Answer: A)

Explanation: 

A relates to settings that specify what happens during emergency call scenarios, including how calls are routed, notification behavior, and how emergency addresses are handled. When an organization must ensure compliant and accurate handling of emergency calls for groups or individuals, these configurations are essential. They allow administrators to control behaviors such as sending notifications, dispatching location information, and managing dynamic location-related settings that ensure lawful compliance. Because emergency behavior must often be customized per group or location, this configuration becomes the most precise solution.

B is a licensing-related decision that assigns PSTN calling capabilities to individuals. Although this determines whether outbound calls are possible, it does not control emergency-calling attributes such as dynamic routing, compliance notification, or address configuration. It enables general calling functionality but lacks the specific mechanisms needed to properly manage emergency behaviors for different teams or locations.

C involves integrating an external SBC to provide PSTN access, offering flexibility for telephony. However, Direct Routing alone does not handle the specialized policies required for emergency services. It provides connectivity but not customized management of emergency-calling behavior. Without emergency settings, emergency calls may not comply with regulations or organizational requirements.

D governs how voice traffic is routed, including assigning PSTN usage, trunk associations, and per-user routing rules. While important for managing call paths, this does not configure the unique rules required for emergencies; it simply determines how general calls route. Emergency call control requires dedicated settings that govern special handling rather than standard voice routing.

The correct choice must support customized emergency handling for specified individuals, deliver configurable behaviors for dispatching, and ensure location and notification compliance. This capability is found in emergency calling policies.

Question 38:

Your company must prevent two departments from communicating with each other in Microsoft Teams due to regulatory separation requirements. The solution must block chat, calls, file sharing, and searching between the groups. What should you configure?

A) Configure Teams retention policies
B) Configure Teams information barriers
C) Configure Teams DLP policies
D) Configure Teams compliance recording

Answer: B)

Explanation: 

A handles how long content such as messages and files remains stored before deletion or preservation. While this supports compliance and lifecycle management, it does not separate groups of users or prevent interactions among them. The scenario requiring segmentation and communication blocking cannot be solved with retention because retention manages data duration, not user interaction boundaries.

B enforces restrictions that prevent communication and collaboration between selected groups, which is essential in scenarios requiring separation for regulatory, compliance, or organizational reasons. It ensures users in defined segments cannot chat, call, share files, or search for one another. This aligns perfectly with circumstances that require controlled and enforced barriers.

C focuses on preventing sensitive information from being shared but does not prevent people from communicating. While it limits what content can be transmitted, it does not create separation between users or departments. Therefore, it cannot enforce isolation measures required in the scenario.

D records communications for compliance purposes but does not restrict who can communicate. It is a regulatory requirement for recording interactions, not preventing them. Therefore, it cannot create communication boundaries.

The correct method is the one that blocks communication between groups entirely.

Question 39: 

Your organization needs advanced, centralized management of all Teams Rooms devices, including monitoring health status, receiving proactive alerts, performing remote troubleshooting, and viewing detailed analytics. Which solution should you deploy?

A) Configure Teams device policies
B) Use the Teams admin center to manage device tags
C) Deploy Teams Rooms Pro Management
D) Assign Teams meeting policies

Answer: C)

Explanation: 

A affects settings on devices such as cameras, microphones, and meeting experience preferences. These controls handle device-level functionality but do not offer advanced monitoring, reporting, or proactive management, which are requirements when an organization needs centralized oversight of room systems.

B helps categorize devices by adding tags, which improves organization and filtering in the console. While useful for managing large numbers of devices, tagging does not provide the depth of management needed for monitoring performance, analyzing usage, or performing remote troubleshooting.

C provides advanced capabilities including analytics, proactive alerting, remote monitoring, and in-depth reporting for Teams Rooms. This platform is built for organizations that require structured oversight of meeting-room systems, enabling centralized control, proactive issue resolution, and detailed health visibility. Because it directly supports enterprise-level management, it suits organizations needing deep governance of room devices.

D applies rules to meetings that influence what users can do, but it does not offer system management capabilities for meeting-room hardware. Meeting policies are user-focused rather than device-focused.

To meet the need for enhanced oversight, analytics, and proactive management, the correct approach is the centralized management platform designed for Teams Rooms.

Question 40:

You must enforce specific meeting behaviors across users in your organization, including restricting who can present, managing content sharing, controlling chat availability, and defining participant permissions for standard Teams meetings. Which configuration should you use?

A) Deploy a Teams live events policy
B) Enable Teams webinar settings
C) Configure Teams meeting templates
D) Configure Teams meeting policies

Answer: D)

Explanation:

 A enables production-style broadcasting but is intended for one-to-many presentations with specialized producer roles. It does not govern standard meeting behavior or allow granular user-level control over meeting capabilities such as sharing, chat, or content restrictions.

B enables webinar functionality but relates to event-style sessions and registration features. It cannot regulate everyday meeting configuration or restrict features for normal user meetings.

C allows standardized meeting presets but does not enforce hard restrictions. Templates provide convenience but not enforced compliance; users may still modify settings outside templates.

D provides granular control over capabilities within standard meetings and can be assigned to users to regulate meeting behavior, sharing permissions, chat settings, and host/participant controls. Meeting policies are the mechanism for enforcing restrictions and customizing meeting functionality across user groups.

This makes meeting policies the correct method.