Microsoft MS-102 365 Administrator Exam Dumps and Practice Test Questions Set 1 Q1-20

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Question 1:

You are configuring Microsoft 365 for a company that requires conditional access policies. You need to ensure that users accessing SharePoint Online from unmanaged devices must use multi-factor authentication (MFA). Which conditional access settings should you configure?

A)Require MFA for all users accessing any cloud app
B)Apply the policy only to users in a specific security group and select SharePoint Online as the cloud app
C)Block access from all unmanaged devices entirely
D)Apply the policy to all users and all apps without specifying conditions

Answer:

B)Apply the policy only to users in a specific security group and select SharePoint Online as the cloud app

Explanation:

Conditional Access policies in Microsoft 365 allow administrators to define granular access controls based on user, device, app, and risk conditions. In this scenario, the company requirement is to enforce MFA only when users access SharePoint Online from unmanaged devices.

Option A is incorrect because requiring MFA for all users accessing any cloud app is too broad and does not meet the conditional requirement for SharePoint Online specifically.

Option B is correct because it allows targeting a specific security group (users who need this policy) and focuses the policy on SharePoint Online, ensuring MFA is required when these users access the app from unmanaged devices. By combining user targeting, app targeting, and device state conditions, this approach satisfies the business requirement without affecting other applications.

Option C is incorrect because blocking access entirely from unmanaged devices is overly restrictive; the requirement specifies MFA, not a complete block.

Option D is incorrect because applying the policy to all users and all apps without specifying conditions can lead to unnecessary disruptions and does not align with the principle of least privilege.

Using Option B ensures compliance with security policies while maintaining user productivity. Administrators can monitor policy impact through the Azure AD Conditional Access insights and reports, refining the policy if certain users or devices encounter access issues.

Question 2:

Your company plans to deploy Microsoft Teams and Exchange Online. You need to configure retention policies to ensure that deleted emails and chat messages are retained for 7 years for compliance purposes. Which Microsoft 365 feature should you use?

A)Data Loss Prevention (DLP)
B)Retention labels and retention policies
C)Information Rights Management (IRM)
D)Conditional Access

Answer:

B)Retention labels and retention policies

Explanation:

Retention labels and retention policies in Microsoft 365 allow administrators to control how long content is kept and what happens to it after the retention period. In this scenario, retaining deleted emails and Teams messages for 7 years requires a retention policy because it applies across services like Exchange Online and Teams.

Option A is incorrect because Data Loss Prevention prevents sensitive information from leaving the organization but does not enforce retention for compliance.

Option B is correct because retention labels and policies allow specifying retention duration, applying it automatically or manually to mailboxes, Teams, SharePoint, and OneDrive. This ensures compliance with regulatory requirements without manual intervention.

Option C is incorrect because Information Rights Management restricts access and usage of documents but does not retain deleted content.

Option D is incorrect because Conditional Access controls who can access apps and data based on conditions but does not manage content retention.

By using retention policies, administrators can ensure compliance across multiple Microsoft 365 workloads while also leveraging audit and reporting tools to track policy effectiveness.

Question 3:

You are tasked with migrating on-premises users to Microsoft 365. You need to ensure that users can sign in with their existing credentials and that passwords are synchronized. Which tool should you use?

A)Azure AD Connect
B)Microsoft Intune
C)SharePoint Migration Tool
D)Microsoft Endpoint Configuration Manager

Answer:

A)Azure AD Connect

Explanation:

Azure AD Connect is the Microsoft tool designed to synchronize on-premises Active Directory identities with Azure Active Directory. This allows users to sign in to Microsoft 365 services using their existing credentials, supporting password hash synchronization or pass-through authentication.

Option A is correct because it directly addresses the need for identity synchronization and single sign-on across on-premises and cloud services.

Option B is incorrect because Microsoft Intune is primarily used for device management and application deployment, not identity synchronization.

Option C is incorrect because the SharePoint Migration Tool is only used for migrating SharePoint content, not user identities.

Option D is incorrect because Microsoft Endpoint Configuration Manager is for managing endpoints and applications, not synchronizing user accounts.

Using Azure AD Connect ensures a seamless user experience while enabling centralized management of user credentials and access policies. It also supports hybrid identity scenarios, allowing phased migration to the cloud.

Question 4:

Your organization requires that users must authenticate with multi-factor authentication (MFA) when signing in from locations outside the corporate network. Which Microsoft 365 feature allows you to enforce this requirement?

A)Conditional Access
B)Microsoft Defender for Office 365
C)Exchange Online Protection
D)Microsoft Purview

Answer:

A)Conditional Access

Explanation:

Conditional Access in Microsoft 365 allows administrators to define policies that enforce access controls based on conditions such as user, device, location, risk, and application. Requiring MFA for users signing in from outside the corporate network can be implemented by configuring a location-based conditional access policy.

Option A is correct because it allows defining location conditions, triggering MFA when users access resources from non-corporate IP ranges, ensuring compliance and security.

Option B is incorrect because Microsoft Defender for Office 365 focuses on threat protection, phishing, and malware detection, not enforcing MFA.

Option C is incorrect because Exchange Online Protection is an email filtering service and does not control authentication policies.

Option D is incorrect because Microsoft Purview focuses on data governance and compliance, not conditional access or MFA enforcement.

By using Conditional Access for location-based MFA, organizations can reduce the risk of unauthorized access while maintaining a seamless experience for users on trusted networks.

Question 5:

You are managing Microsoft 365 licenses and subscriptions. A user reports that they cannot access Microsoft Teams even though they are assigned a Microsoft 365 E3 license. Which action should you take first?

A)Verify that the Teams service plan is enabled for the user
B)Reassign the E3 license to the user
C)Reset the user’s password
D)Enable Multi-Factor Authentication

Answer:

A)Verify that the Teams service plan is enabled for the user

Explanation:

Microsoft 365 licenses, such as E3, include multiple service plans that can be individually enabled or disabled. If a user cannot access Microsoft Teams despite having an E3 license, the most likely cause is that the Teams service plan is disabled for that user.

Option A is correct because verifying and enabling the Teams service plan ensures that the user can access Teams without affecting other services.

Option B is incorrect because simply reassigning the license may not solve the problem if the Teams service plan is still disabled.

Option C is incorrect because resetting the password does not impact service plan availability.

Option D is incorrect because enabling MFA is related to security but does not provide access to Teams.

Ensuring the correct service plan assignment is a key step in troubleshooting licensing issues in Microsoft 365, and administrators can verify this in the Microsoft 365 admin center under user license details.

Question 6:

Your organization wants to implement a unified labeling strategy across Microsoft 365 to classify and protect sensitive documents and emails. You need to ensure that users can apply sensitivity labels to files and emails both manually and automatically based on content. Which feature should you configure?

A)Microsoft Information Protection (MIP) with sensitivity labels
B)Data Loss Prevention (DLP) policies
C)Azure Information Protection scanner only
D)Conditional Access policies

Answer:

A)Microsoft Information Protection (MIP) with sensitivity labels

Explanation:

Microsoft Information Protection (MIP) with sensitivity labels is a core feature in Microsoft 365 that allows organizations to classify, label, and protect data based on its sensitivity. Sensitivity labels can be configured to apply encryption, access restrictions, and content marking to documents and emails. They can also be applied manually by users or automatically using rules based on content inspection, keywords, patterns, or sensitive information types (such as credit card numbers, social security numbers, or financial data).

Option A is correct because MIP with sensitivity labels supports both manual and automatic labeling, providing flexibility to meet organizational compliance and security requirements. Administrators can define policies that automatically label content based on its content type, context, or location, reducing the risk of data leakage while enforcing consistent protection across Microsoft 365 apps like Word, Excel, PowerPoint, Outlook, SharePoint Online, OneDrive, and Teams.

Option B is incorrect because DLP policies primarily focus on detecting and preventing the sharing of sensitive information outside the organization but do not classify or encrypt content in the way sensitivity labels do. DLP can complement sensitivity labels, but it cannot replace the labeling functionality.

Option C is incorrect because the Azure Information Protection scanner is a tool designed to discover and classify files stored on on-premises file servers. While it can apply labels to discovered content, it cannot provide the integrated, automatic labeling across cloud apps that MIP offers, nor does it support real-time user-driven labeling in Office apps.

Option D is incorrect because Conditional Access is used to control access to applications based on user, device, and risk conditions, and it does not provide content classification, labeling, or encryption.

Implementing MIP with sensitivity labels provides a unified strategy for managing sensitive data, ensuring regulatory compliance, and maintaining corporate governance. By applying labels consistently, organizations can track and audit document usage, control access permissions, enforce encryption, and even prevent sensitive information from being shared outside authorized groups. For example, a label could restrict a financial report to only members of the finance department, enforce encryption for email attachments containing confidential data, and automatically apply classification rules to documents stored in SharePoint or OneDrive. Additionally, labels can integrate with Microsoft Purview compliance solutions for auditing, reporting, and retention management.

Sensitivity labels also enhance user awareness about the sensitivity of content they are handling, improving organizational security culture. With automatic labeling policies, organizations reduce human error while ensuring that data protection policies are enforced consistently across all workloads. Overall, Microsoft Information Protection with sensitivity labels is the most comprehensive solution for classifying and protecting sensitive data in Microsoft 365.

Question 7:

Your company is deploying Microsoft 365 and wants to ensure that all devices accessing corporate email meet security requirements such as requiring PIN, encryption, and antivirus protection. Which feature should you configure?

A)Microsoft Intune compliance policies
B)Azure AD Conditional Access for apps only
C)Microsoft Defender for Endpoint
D)Data Loss Prevention policies

Answer:

A)Microsoft Intune compliance policies

Explanation:

Microsoft Intune is a cloud-based endpoint management solution that allows organizations to enforce compliance policies on devices accessing corporate resources. Compliance policies define security requirements for devices, such as requiring a PIN or password, enforcing device encryption, requiring antivirus and antimalware software, ensuring the device is not jailbroken or rooted, and confirming the device is running a supported operating system version.

Option A is correct because Intune compliance policies ensure that only devices meeting these security requirements can access corporate resources like Exchange Online, SharePoint Online, and Teams. When integrated with Azure AD Conditional Access, administrators can block or grant access based on device compliance, ensuring that non-compliant devices cannot access sensitive data.

Option B is partially correct in that Conditional Access can enforce access rules, but it does not by itself define device security requirements. Conditional Access must reference device compliance policies in Intune to enforce restrictions, so it is not sufficient alone to meet the requirement.

Option C is incorrect because Microsoft Defender for Endpoint focuses on threat detection, investigation, and response on endpoints. While it provides antivirus and endpoint security monitoring, it does not enforce compliance policies like PIN or encryption requirements for device access.

Option D is incorrect because Data Loss Prevention (DLP) policies prevent sensitive data from being shared inappropriately but do not control or enforce device security requirements.

By configuring Intune compliance policies, administrators can define comprehensive security baselines for all managed devices. For example, an organization can require that all devices accessing Exchange Online have BitLocker encryption enabled, are running a supported antivirus product, have a device PIN configured, and are running the latest OS security updates. When combined with Conditional Access, this creates a secure zero-trust environment where only verified and compliant devices can access sensitive resources. Administrators can also generate compliance reports, detect non-compliant devices, and remotely remediate issues by enforcing policy settings, locking, or wiping devices if needed.

Compliance policies also allow organizations to differentiate rules for corporate-owned and personal devices, ensuring productivity while maintaining security. For example, personal devices may have less restrictive access rules but still need PIN protection and antivirus software, while corporate devices can enforce stricter requirements like full disk encryption and BitLocker key escrow for compliance auditing.

Overall, Microsoft Intune compliance policies provide a scalable and robust solution for securing devices in Microsoft 365, protecting corporate data, and supporting regulatory compliance across multiple device types, operating systems, and user scenarios.

Question 8:

Your organization uses Microsoft 365 and wants to prevent sensitive information from being shared outside the company through email. You need to create a solution that identifies sensitive content such as credit card numbers or social security numbers and blocks emails if detected. Which feature should you implement?

A)Data Loss Prevention (DLP) policies
B)Microsoft Information Protection (MIP) sensitivity labels
C)Azure AD Conditional Access policies
D)Microsoft Defender for Office 365

Answer:

A)Data Loss Prevention (DLP) policies

Explanation:

Data Loss Prevention (DLP) policies in Microsoft 365 are designed to detect, monitor, and prevent the unintentional sharing of sensitive information. DLP policies can be configured to detect content such as credit card numbers, social security numbers, health records, or other personally identifiable information (PII) based on pre-defined sensitive information types or custom patterns. When a DLP policy detects sensitive information being shared, it can block the message, notify the sender, or log the event for auditing purposes.

Option A is correct because DLP directly addresses the requirement to prevent sensitive data from leaving the organization. It allows administrators to define policies that scan emails in Exchange Online and documents in SharePoint Online or OneDrive. These policies can be applied organization-wide or targeted to specific groups, ensuring granular control over sensitive data. For instance, a DLP policy can be configured to detect a credit card number in the body of an email and automatically block sending it to external recipients, while providing a notification to the sender explaining why the message was blocked.

Option B is incorrect because sensitivity labels classify and protect content but do not automatically prevent the sharing of sensitive information unless combined with other controls. Labels are focused on classification and encryption, while DLP enforces the policy-based restriction on data movement.

Option C is incorrect because Azure AD Conditional Access governs user access to applications based on conditions like location, device compliance, and risk, not the content of emails.

Option D is incorrect because Microsoft Defender for Office 365 focuses on threat protection such as phishing, malware, and malicious links. While it enhances security, it does not enforce policies for detecting sensitive content in emails.

By implementing DLP policies, organizations can maintain compliance with regulations such as GDPR, HIPAA, or PCI-DSS. DLP also allows for incident reporting, user notifications, and policy tips in Outlook, educating users on secure data handling practices. Administrators can create test policies to simulate policy enforcement and assess the impact before rolling out fully, reducing the risk of disrupting normal workflows. Furthermore, DLP integrates with Microsoft Information Protection to combine labeling and protection, enhancing the organization’s ability to safeguard sensitive information comprehensively.

Question 9:

Your company plans to implement a hybrid Microsoft 365 environment with on-premises Exchange servers. You need to ensure users can access Exchange Online with their existing on-premises credentials while supporting mailbox migrations. Which deployment method should you use?

A)Exchange Hybrid Deployment with Azure AD Connect
B)Cutover migration only
C)Staged migration only
D)IMAP migration

Answer:

A)Exchange Hybrid Deployment with Azure AD Connect

Explanation:

An Exchange Hybrid Deployment is the recommended method for integrating on-premises Exchange servers with Exchange Online in Microsoft 365. It allows users to maintain their existing credentials, supports single sign-on, and enables mailbox migrations between on-premises and cloud mailboxes without disruption. When combined with Azure AD Connect, users can authenticate with their existing Active Directory credentials, providing a seamless user experience.

Option A is correct because the hybrid deployment provides a long-term, flexible solution for organizations that need coexistence between on-premises Exchange and Exchange Online. Features include free/busy calendar sharing, mailbox moves, centralized mail flow, and unified management. Azure AD Connect synchronizes user accounts, passwords, and attributes, allowing users to log in to Exchange Online using the same credentials they use on-premises.

Option B is incorrect because cutover migration is suitable only for small organizations migrating all mailboxes to Exchange Online at once. It does not support long-term coexistence with on-premises servers.

Option C is incorrect because staged migration is used for migrating batches of mailboxes in Exchange 2003 or 2007 environments. It is not the recommended approach for modern hybrid deployments.

Option D is incorrect because IMAP migration only migrates emails and does not maintain user accounts, calendar items, or other mailbox properties, nor does it provide hybrid coexistence.

A hybrid deployment allows administrators to move mailboxes gradually while maintaining access to both on-premises and cloud resources. It also enables policies, compliance configurations, and centralized control across the hybrid environment, ensuring security and operational continuity. Additionally, hybrid deployments support advanced features like Exchange Online Archiving, compliance journaling, and shared mailbox functionality across the environment. By integrating with Microsoft 365, organizations can phase in cloud services without disrupting existing workflows, providing flexibility and scalability for future growth.

Question 10:

Your organization uses Microsoft 365 and wants to enforce that users must use multifactor authentication (MFA) when accessing Microsoft 365 apps from untrusted networks but allow seamless access from corporate devices within the trusted network. Which solution should you implement?

A)Conditional Access policies with trusted IP locations
B)Microsoft Defender for Identity
C)Microsoft Purview Data Lifecycle Management
D)Intune device configuration profiles

Answer:

A)Conditional Access policies with trusted IP locations

Explanation:

Conditional Access policies in Microsoft 365 allow administrators to enforce granular access controls based on multiple conditions such as user, device, application, and location. By defining trusted IP locations, administrators can configure policies that enforce multifactor authentication (MFA) only when users access Microsoft 365 apps from networks outside the defined trusted range. Corporate devices within trusted networks can have seamless single sign-on, reducing friction while maintaining security for external access.

Option A is correct because it allows the creation of location-based conditions in Conditional Access. For example, an organization can define its corporate office IP ranges as trusted locations. Users accessing Microsoft 365 apps from outside these ranges would be prompted for MFA, while users on trusted internal networks would access resources without additional authentication steps. This ensures security without negatively impacting productivity for employees working on-site. Conditional Access also supports additional conditions, such as requiring compliant devices, approved client apps, and session controls to further secure access.

Option B is incorrect because Microsoft Defender for Identity focuses on detecting identity-based attacks, lateral movement, and compromised credentials. It does not enforce MFA policies or access restrictions.

Option C is incorrect because Microsoft Purview Data Lifecycle Management manages data retention, labeling, and compliance. It does not control access or MFA enforcement.

Option D is incorrect because Intune device configuration profiles define device settings, restrictions, and configurations but cannot enforce access or MFA based on network location.

Implementing Conditional Access with trusted IP locations ensures a zero-trust security model by requiring additional authentication factors when users access resources from potentially untrusted locations. It reduces the risk of unauthorized access from compromised accounts or insecure networks. This approach is scalable for organizations with multiple offices, remote users, and hybrid environments, allowing security teams to maintain control over access while providing a smooth user experience for trusted devices and locations. Administrators can also monitor sign-in logs and Conditional Access insights to refine policies and respond to anomalous activities.

Question 11:

Your organization requires that external users invited to collaborate in Microsoft Teams and SharePoint must authenticate using a Microsoft account or work/school account. You need to ensure guest users have access while maintaining organizational security. Which configuration should you implement?

A)Enable Azure AD B2B collaboration and configure external sharing policies
B)Create separate Microsoft 365 accounts for all external users
C)Use Conditional Access to block all external users
D)Enable anonymous guest access without authentication

Answer:

A)Enable Azure AD B2B collaboration and configure external sharing policies

Explanation:

Azure Active Directory (Azure AD) Business-to-Business (B2B) collaboration allows organizations to securely share Microsoft 365 resources, such as Teams and SharePoint, with external users while maintaining control over access and security policies. When B2B is enabled, external users can access shared resources using their existing Microsoft accounts or work/school accounts, avoiding the need to create duplicate accounts within the organization.

Option A is correct because enabling Azure AD B2B and configuring external sharing policies ensures that external users authenticate properly while providing administrators with controls over who can access what resources. Policies can specify which users or domains are allowed, what permissions they have, and whether they need multifactor authentication (MFA) for additional security. This approach balances collaboration needs with organizational security requirements.

Option B is incorrect because creating separate Microsoft 365 accounts for external users is inefficient, increases administrative overhead, and does not provide a scalable solution for collaboration. It also introduces security risks, as these accounts may not be centrally managed or monitored.

Option C is incorrect because blocking all external users using Conditional Access would prevent collaboration entirely, which does not meet the business requirement of enabling secure external access.

Option D is incorrect because enabling anonymous guest access without authentication would allow external users to access corporate data without identity verification, violating security best practices and compliance regulations.

With Azure AD B2B, administrators can define policies such as requiring MFA for guest users, limiting access duration, and monitoring sign-ins. Guest users appear in the organization’s Azure AD directory, enabling auditing and reporting. Integration with Microsoft 365 apps allows seamless collaboration, including file sharing in SharePoint, co-authoring in Office apps, and participating in Teams meetings. By using B2B collaboration, organizations can maintain a secure hybrid ecosystem where internal users collaborate efficiently with external partners, contractors, and vendors without compromising security. This approach also ensures compliance with industry regulations like GDPR, as external access is monitored, logged, and can be revoked at any time.

Question 12:

Your organization wants to prevent sensitive information in Microsoft 365 from being downloaded to unmanaged devices. Users must be able to view documents in the browser but not download them. Which solution should you implement?

A)Microsoft Information Protection with Microsoft Purview data loss prevention and sensitivity labels
B)Azure AD Conditional Access with session controls and Microsoft Defender for Cloud Apps
C)Exchange Online transport rules
D)Intune compliance policies

Answer:

B)Azure AD Conditional Access with session controls and Microsoft Defender for Cloud Apps

Explanation:

Microsoft 365 offers the ability to enforce granular access restrictions through a combination of Azure AD Conditional Access and session controls in Microsoft Defender for Cloud Apps (previously MCAS). These tools allow organizations to control user actions on cloud applications, including preventing downloads, copy/paste, and printing, based on device compliance, network location, and session risk.

Option B is correct because Conditional Access ensures only trusted users or devices can access resources, while session controls allow administrators to restrict actions within cloud applications. For example, an administrator can require that documents are opened in the browser only for unmanaged devices, preventing download or offline access, but still allowing read-only access for collaboration. This scenario is critical for organizations that want to maintain productivity without exposing sensitive corporate data to unmanaged or insecure endpoints.

Option A is partially correct because Microsoft Information Protection with sensitivity labels can encrypt and classify data but does not directly enforce real-time session controls to block downloads. Sensitivity labels can work together with Conditional Access for enhanced protection, but on their own, they do not fulfill this requirement.

Option C is incorrect because Exchange Online transport rules can control email flow but cannot prevent downloads or access to files in SharePoint or Teams. Transport rules focus on content inspection and email routing, not live session controls.

Option D is incorrect because Intune compliance policies enforce device configuration standards but do not provide the session-level access restrictions necessary to prevent downloads from cloud applications.

By implementing Conditional Access with session controls and Microsoft Defender for Cloud Apps, organizations gain the ability to enforce dynamic, real-time protections based on user, device, and risk context. Administrators can define policies that differentiate between managed and unmanaged devices, network locations, and user roles. For instance, a policy could allow managed corporate laptops to download documents for offline use while restricting downloads for personal or unmanaged devices. These policies can also integrate with analytics and risk detection, alerting administrators to potential policy violations or suspicious activity.

This approach aligns with a zero-trust security model, ensuring that sensitive information is always protected regardless of where it is accessed. It reduces the risk of data leakage, meets compliance requirements, and supports secure remote collaboration. Additionally, monitoring and reporting tools within Microsoft Defender for Cloud Apps allow administrators to generate insights on user activity, detect risky behaviors, and refine policies as needed.

Question 13:

Your company uses Microsoft 365 and requires that all user and admin activities across Exchange Online, SharePoint, OneDrive, and Teams are audited and available for compliance investigations. Which solution should you deploy?

A)Microsoft Purview Audit
B)Azure AD sign-in logs
C)Microsoft Defender for Endpoint
D)Conditional Access logs

Answer:

A)Microsoft Purview Audit

Explanation:

Microsoft Purview Audit provides a centralized auditing solution across Microsoft 365 workloads, including Exchange Online, SharePoint, OneDrive, Teams, and more. Purview Audit captures detailed records of user and administrative activities, providing visibility into document access, sharing, mailbox operations, and changes to security configurations.

Option A is correct because Microsoft Purview Audit allows administrators to track who accessed, modified, or shared sensitive data, which is essential for compliance investigations, regulatory reporting, and internal security monitoring. It supports advanced search, filtering, and reporting capabilities, enabling organizations to quickly identify suspicious or non-compliant activities. Purview Audit integrates with Microsoft 365 compliance tools such as Information Protection, Data Loss Prevention, and eDiscovery to provide end-to-end visibility and governance.

Option B is incorrect because Azure AD sign-in logs provide information about authentication events and user sign-ins but do not capture detailed content or administrative actions across Microsoft 365 applications. They are valuable for identifying login anomalies but insufficient for full compliance auditing.

Option C is incorrect because Microsoft Defender for Endpoint focuses on endpoint threat detection and response, not auditing activities in cloud applications. It cannot provide the comprehensive audit trail required for Exchange Online, SharePoint, OneDrive, or Teams.

Option D is incorrect because Conditional Access logs report policy evaluations and access control decisions but do not provide a complete activity audit. While they are useful for security monitoring, they cannot replace comprehensive auditing for compliance.

By deploying Microsoft Purview Audit, organizations can ensure that all user and administrative actions are recorded for accountability and compliance purposes. This solution provides support for long-term audit retention policies, advanced search capabilities to locate relevant events quickly, and integration with security and compliance solutions to enforce organizational policies. Auditing can cover actions such as file access, modification, deletion, sharing, mailbox access, Teams message activity, and group membership changes.

Administrators can configure audit settings to meet specific regulatory requirements, such as HIPAA, GDPR, or SOX. Alerts can also be set up for suspicious activities, ensuring that potential breaches or policy violations are investigated promptly. Purview Audit is crucial for demonstrating compliance during audits, internal investigations, or legal proceedings, providing a secure and verifiable record of all relevant user and administrative actions across the Microsoft 365 environment.

Question 14:

Your organization needs to deploy Microsoft 365 applications to users while ensuring that devices meet security and compliance requirements. You must provide automated installation, updates, and reporting of compliance status. Which solution should you use?

A)Microsoft Intune application deployment and compliance management
B)Azure AD Conditional Access only
C)Microsoft Endpoint Configuration Manager standalone
D)Data Loss Prevention policies

Answer:

A)Microsoft Intune application deployment and compliance management

Explanation:

Microsoft Intune is a cloud-based endpoint management solution that allows administrators to deploy applications, configure security policies, and monitor device compliance across Windows, macOS, iOS, and Android devices. Intune supports automated installation of Microsoft 365 applications using Microsoft Endpoint Manager, provides update management, and tracks compliance against defined policies, making it a comprehensive solution for managing corporate devices in a secure and scalable manner.

Option A is correct because Intune allows administrators to create application deployment profiles for Microsoft 365 apps, assign them to groups of users or devices, and ensure that installation is performed automatically. Compliance policies in Intune enforce security requirements such as PIN/password, device encryption, antivirus, and OS version checks. Intune integrates with Azure AD Conditional Access to ensure that only compliant devices can access corporate resources. Reporting features allow administrators to monitor deployment success, identify non-compliant devices, and take corrective actions such as remote wipe, device lock, or remediation instructions.

Option B is incorrect because Azure AD Conditional Access alone cannot deploy applications or manage updates. It can enforce access restrictions based on compliance, but it does not handle application installation or reporting.

Option C is partially correct because Microsoft Endpoint Configuration Manager (ConfigMgr) can deploy applications and manage updates, but it is primarily an on-premises solution. While ConfigMgr can integrate with Intune in a co-management scenario, a standalone deployment does not fully support cloud-based compliance management or modern Microsoft 365 device scenarios.

Option D is incorrect because Data Loss Prevention policies focus on preventing sensitive information leaks but do not handle application deployment, device compliance, or automated updates.

By using Intune for application deployment and compliance management, organizations ensure that all users have access to the required Microsoft 365 apps while enforcing security policies that protect corporate data. Automated updates keep applications current, reducing the risk of vulnerabilities due to outdated software. Integration with Conditional Access ensures that only compliant devices gain access to resources, enforcing a zero-trust security model. Reporting and monitoring features allow administrators to maintain visibility and accountability, quickly identifying devices or users that are out of compliance. Intune also supports user-driven self-service deployment, improving productivity while maintaining security, and provides detailed telemetry for auditing and compliance verification.

Question 15:

Your organization wants to migrate data from on-premises SharePoint sites to SharePoint Online in Microsoft 365. You need to ensure that metadata, permissions, and version history are preserved during the migration. Which tool should you use?

A)SharePoint Migration Tool (SPMT)
B)OneDrive sync client
C)Azure Storage Explorer
D)Manual copy via File Explorer

Answer:

A)SharePoint Migration Tool (SPMT)

Explanation:

The SharePoint Migration Tool (SPMT) is a Microsoft-provided tool designed to migrate content from on-premises SharePoint Server, file shares, and network locations to SharePoint Online and OneDrive in Microsoft 365. It preserves metadata, permissions, and version history, ensuring that migrated content maintains its integrity and usability in the cloud. SPMT also supports incremental migrations, enabling administrators to move data in batches and reducing downtime or disruption to end users.

Option A is correct because SPMT is fully integrated with Microsoft 365, supports modern SharePoint Online libraries, maintains metadata (such as author, created date, modified date), preserves version history, and retains existing permissions. This ensures that end users experience minimal disruption and that compliance and governance policies are maintained. SPMT also allows logging, error reporting, and migration scheduling to streamline the migration process.

Option B is incorrect because the OneDrive sync client only synchronizes files to a local device and does not migrate SharePoint metadata, permissions, or version history. It is intended for ongoing synchronization, not full-scale migrations.

Option C is incorrect because Azure Storage Explorer is a tool for managing Azure Storage accounts and blobs. It does not support SharePoint or OneDrive migration scenarios and cannot preserve metadata or permissions.

Option D is incorrect because manually copying files through File Explorer will lose metadata, version history, and permissions. This approach is error-prone, time-consuming, and unsuitable for enterprise migrations.

By using SPMT, organizations can conduct large-scale migrations while maintaining content fidelity, reducing the risk of data loss or compliance violations. Administrators can configure pre-migration scans to identify potential issues, apply filters for specific libraries or folders, and monitor migration progress in real time. SPMT supports both on-premises SharePoint Server 2013, 2016, 2019, and file share migrations, making it a versatile and reliable solution for hybrid and cloud migration strategies.

Question 16:

Your organization requires that all Microsoft 365 users must reset their passwords every 90 days. You need to enforce this policy while minimizing disruptions to end users and ensuring compliance with security best practices. Which solution should you implement?

A)Azure AD password policies with self-service password reset
B)Microsoft Intune device compliance policies
C)Conditional Access policies
D)Microsoft Purview Information Protection

Answer:

A)Azure AD password policies with self-service password reset

Explanation:

Azure Active Directory (Azure AD) password policies provide administrators the ability to enforce password complexity, expiration, and rotation requirements across Microsoft 365 users. When combined with self-service password reset (SSPR), organizations can implement policies that require users to change their passwords every 90 days while providing a seamless, secure, and user-friendly method for resetting forgotten or expired passwords.

Option A is correct because Azure AD password policies enable administrators to define password expiration periods, enforce minimum and maximum password age, and require strong passwords that meet organizational complexity requirements. Enabling SSPR ensures that when users forget or need to reset their password, they can do so securely without involving IT support, reducing helpdesk workload and minimizing user downtime. Administrators can also configure multifactor authentication (MFA) verification for additional security during password resets, preventing unauthorized password changes.

Option B is incorrect because Intune compliance policies focus on ensuring that devices meet security standards, such as encryption, PIN requirements, and antivirus protection. While these policies enhance device security, they do not manage user password expiration or rotation.

Option C is incorrect because Conditional Access policies control access to applications based on conditions like user, device compliance, location, and risk, but they do not directly enforce password expiration or reset requirements. Conditional Access can complement password policies by requiring MFA, but it cannot replace the need for a password rotation policy.

Option D is incorrect because Microsoft Purview Information Protection is designed to classify and protect sensitive content using labels and encryption, not to manage authentication or password policies.

By implementing Azure AD password policies and SSPR, organizations can enforce a zero-trust security model, ensuring that users periodically refresh credentials while providing a secure and convenient process for password management. This approach reduces the risk of compromised credentials being used for unauthorized access and supports compliance with regulatory standards such as ISO 27001, HIPAA, and SOC2. Administrators can also monitor password reset activity using audit logs and reporting features in Azure AD, detecting potential security incidents, brute force attempts, or anomalies. Additionally, integrating SSPR with MFA ensures that only verified users can reset their passwords, adding an additional layer of security while maintaining productivity.

Password policies should be communicated clearly to users, and IT departments should provide guidance on creating strong passwords that are easy to remember but difficult to guess. By combining technical enforcement with user education, organizations can maintain a strong security posture without negatively impacting workflow or user experience.

Question 17:

Your company plans to deploy Microsoft 365 compliance features to ensure that all Teams chats, SharePoint documents, and OneDrive files are retained for regulatory purposes. You need to implement a solution that allows selective retention based on content type while ensuring audit and reporting capabilities. Which solution should you use?

A)Microsoft Purview retention policies with retention labels
B)Azure AD Conditional Access
C)Intune compliance policies
D)Microsoft Defender for Office 365

Answer:

A)Microsoft Purview retention policies with retention labels

Explanation:

Microsoft Purview retention policies and retention labels provide a robust compliance framework that enables organizations to retain and manage data across Microsoft 365 workloads, including Teams, SharePoint Online, OneDrive, and Exchange Online. These policies allow administrators to define retention rules based on content type, sensitivity, or location, ensuring that critical information is preserved for regulatory or legal purposes while unnecessary content can be deleted after its lifecycle.

Option A is correct because retention labels allow granular classification of content, ensuring that specific types of data, such as finance documents, HR records, or confidential chats, are retained according to defined policies. Retention policies can also apply automatically based on conditions like keywords, document properties, or file types, reducing human error and enforcing organizational compliance consistently. Purview also provides auditing and reporting capabilities, enabling administrators to track retention actions, verify policy application, and generate evidence for regulatory audits. For example, organizations subject to GDPR or HIPAA can demonstrate that sensitive data is retained securely for mandated durations, while non-sensitive data can be disposed of to reduce storage and compliance risk.

Option B is incorrect because Azure AD Conditional Access focuses on controlling access based on identity, device, location, and risk. While it is essential for security, it does not manage retention, lifecycle, or compliance of content.

Option C is incorrect because Intune compliance policies manage device configurations, security settings, and access compliance. They do not enforce document retention or content management rules.

Option D is incorrect because Microsoft Defender for Office 365 focuses on threat protection, detecting malware, phishing, and other security risks, but it does not retain content or manage compliance workflows.

By implementing Purview retention policies and retention labels, organizations can achieve comprehensive data governance, ensuring that all relevant content is preserved for the appropriate period while minimizing unnecessary storage and exposure. Administrators can configure default policies for entire workloads or assign labels to specific content libraries or Teams channels. Policies can include actions such as retaining content for a fixed period, automatically deleting expired content, or triggering disposition review workflows to confirm deletion. Additionally, audit logs provide visibility into who accessed, modified, or deleted content, enabling robust compliance monitoring and investigation in case of regulatory inquiries or legal disputes.

Retention policies can also integrate with eDiscovery to support internal or legal investigations, allowing organizations to locate, review, and export relevant content while maintaining chain-of-custody documentation. This holistic approach ensures that compliance requirements are met without significantly impacting user productivity.

Question 18:

Your organization is implementing Microsoft 365 and wants to ensure that all sensitive emails sent externally are encrypted automatically. Users should not have to manually select encryption. Which solution should you implement?

A)Microsoft Purview Message Encryption (MOME) with DLP policy
B)Intune device configuration policies
C)Azure AD Conditional Access
D)SharePoint sensitivity labels

Answer:

A)Microsoft Purview Message Encryption (MOME) with DLP policy

Explanation:

Microsoft Purview Message Encryption (MOME), combined with Data Loss Prevention (DLP) policies, enables organizations to automatically encrypt emails that contain sensitive information before sending them externally. By integrating DLP with MOME, administrators can define policies that detect sensitive information, such as financial data, personally identifiable information, or confidential business information, and apply encryption automatically, eliminating reliance on user action.

Option A is correct because this combination ensures automatic protection, meeting compliance and security requirements while simplifying the user experience. Administrators can configure rules that trigger encryption based on sensitive information types, keywords, or patterns. When a policy is triggered, MOME encrypts the email, controls access permissions, and ensures that only intended recipients can view the content. Users do not need to take manual action, reducing the risk of human error and inadvertent exposure of sensitive information.

Option B is incorrect because Intune device configuration policies manage device security and compliance, not email content or encryption. While Intune can enforce device-level encryption, it cannot selectively encrypt email content.

Option C is incorrect because Azure AD Conditional Access enforces authentication, session control, and access rules based on identity and device conditions. It does not provide encryption or content-based protection for emails.

Option D is incorrect because SharePoint sensitivity labels focus on classifying and protecting documents within SharePoint and OneDrive, not emails in transit. Sensitivity labels can protect files at rest but do not provide automatic email encryption.

Implementing MOME with DLP allows organizations to maintain regulatory compliance, such as GDPR, HIPAA, or financial regulations, by ensuring sensitive information is protected when leaving the organization. Administrators can audit and track encrypted messages, view policy matches, and adjust rules to balance security and user productivity. For example, policies can allow exceptions for certain partners with verified accounts or require additional authentication for highly sensitive communications. The solution also integrates with Microsoft 365 compliance tools, enabling reporting, auditing, and eDiscovery for encrypted communications, supporting legal and regulatory obligations while safeguarding corporate data.

Automatic email encryption reduces the risk of data breaches, ensures consistent protection, and provides users with a seamless experience, fostering adoption and compliance. The combination of MOME and DLP policies provides a centralized, scalable, and robust solution for securing sensitive communications across the organization.

Question 19:

Your company is preparing for a Microsoft 365 environment with multiple offices worldwide. You need to implement policies to reduce the risk of compromised accounts by requiring additional verification for sign-ins from high-risk locations while allowing seamless access from trusted locations. Which solution should you implement?

A)Azure AD Conditional Access with risk-based sign-in policies
B)Intune compliance policies
C)Microsoft Purview Data Loss Prevention
D)SharePoint Migration Tool

Answer:

A)Azure AD Conditional Access with risk-based sign-in policies

Explanation:

Azure AD Conditional Access supports risk-based sign-in policies, which evaluate the likelihood that a sign-in attempt is compromised based on user behavior, location, device, and other contextual factors. This allows organizations to enforce multifactor authentication (MFA) or block access for high-risk sign-ins while allowing seamless access from trusted, verified locations or compliant devices.

Option A is correct because Conditional Access with risk-based policies provides a granular, adaptive approach to security. High-risk conditions can include sign-ins from unfamiliar IP addresses, anonymized networks, or locations flagged for unusual activity. When a risk is detected, administrators can enforce MFA, require device compliance, or block access. This solution supports global organizations by enabling seamless productivity in trusted locations while maintaining robust protection against compromised credentials.

Option B is incorrect because Intune compliance policies ensure device security but do not directly respond to sign-in risk or apply adaptive authentication rules based on location or behavior.

Option C is incorrect because Microsoft Purview Data Loss Prevention monitors and prevents sensitive information leakage but does not control authentication or access based on risk.

Option D is incorrect because the SharePoint Migration Tool is used for migrating content to SharePoint Online and does not impact authentication or access control policies.

Implementing risk-based Conditional Access policies reduces the risk of account compromise, credential theft, and unauthorized access to corporate resources. Administrators can configure reporting and alerting to monitor high-risk sign-ins, view trends, and adjust policies to minimize friction for legitimate users while protecting sensitive data. Integration with Microsoft Defender for Identity and Identity Protection enhances the detection of compromised accounts and malicious activity. By combining Conditional Access with MFA and location-based rules, organizations implement a zero-trust model where no access is inherently trusted, balancing security and productivity.

Question 20:

Your organization wants to implement a Microsoft 365 solution to detect and respond to threats targeting users’ identities, such as compromised credentials, phishing attacks, or anomalous sign-in activities. You need real-time alerts, risk scoring, and automated response capabilities. Which solution should you deploy?

A)Microsoft Defender for Identity and Azure AD Identity Protection
B)Intune compliance policies
C)Microsoft Purview retention policies
D)SharePoint Migration Tool

Answer:

A)Microsoft Defender for Identity and Azure AD Identity Protection

Explanation:

Microsoft Defender for Identity and Azure AD Identity Protection provide a comprehensive identity security solution in Microsoft 365, designed to detect, investigate, and respond to threats targeting user credentials. These tools combine behavioral analytics, threat intelligence, and risk scoring to identify suspicious activities, compromised accounts, and potential insider threats.

Option A is correct because these solutions offer real-time monitoring and alerts for anomalous sign-ins, impossible travel events, leaked credentials, password spray attacks, and other identity-based threats. Administrators can configure automated responses such as requiring MFA, blocking sign-ins, or forcing password resets for high-risk users. Defender for Identity focuses on on-premises Active Directory threats, while Azure AD Identity Protection extends these capabilities to cloud identities, integrating with Conditional Access to enforce risk-based policies.

Option B is incorrect because Intune compliance policies ensure device security and compliance but do not detect or respond to identity threats.

Option C is incorrect because Purview retention policies manage data lifecycle and compliance, not identity security or threat detection.

Option D is incorrect because the SharePoint Migration Tool is for content migration and does not provide security, monitoring, or threat response functionality.

By deploying Defender for Identity and Azure AD Identity Protection, organizations can implement a proactive identity security posture, detecting threats before they escalate into breaches. Risk scoring allows prioritization of incidents, enabling security teams to focus on the most critical issues. Automated remediation reduces response time, minimizes business disruption, and ensures compliance with regulatory requirements. This solution integrates with Microsoft 365 security and compliance tools, enabling centralized monitoring, reporting, and governance. Additionally, the system learns from user behavior, adapting to evolving threats, and providing actionable insights for continuous improvement of security posture.