Microsoft MS-900 Microsoft 365 Fundamentals Exam Dumps and Practice Test Questions Set 2 Q21-40

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Question 21:

Which Microsoft 365 service is designed to provide secure identity and access management for cloud and on-premises resources?

A) Azure Active Directory

B) Microsoft Intune

C) Microsoft Endpoint Manager

D) Microsoft Stream

Answer: A) Azure Active Directory

Explanation:

Azure Active Directory (Azure AD) is the primary service in Microsoft 365 designed to provide secure identity and access management for both cloud and on-premises resources. It enables organizations to manage user identities, authentication, and authorization across Microsoft 365 applications, custom apps, and thousands of third-party SaaS applications. Microsoft Intune focuses on device management and security, allowing IT administrators to configure, monitor, and secure mobile devices and applications. While Intune integrates with Azure AD for identity-based access control, its primary function is device and application management, not identity governance. Microsoft Endpoint Manager is a comprehensive platform that combines Intune and Configuration Manager to manage devices, applications, and security policies across an enterprise. Although Endpoint Manager ensures devices are compliant with organizational policies, it does not directly handle identity provisioning or authentication for cloud and on-premises resources. Microsoft Stream is a video service that allows employees to share and consume video content within the organization. It provides no identity or access management capabilities. Azure AD supports single sign-on (SSO), multi-factor authentication (MFA), conditional access policies, and identity protection. 

A) Azure Active Directory (Azure AD)
Azure Active Directory is Microsoft’s cloud-based identity and access management service that helps organizations manage users, groups, and access to resources. It serves as a central hub for authentication and authorization across Microsoft 365, Azure services, and thousands of third-party applications.

Identity Management: Azure AD allows IT administrators to create, manage, and secure user identities. It supports single sign-on (SSO), enabling users to access multiple apps with a single set of credentials.

Security: Azure AD provides multi-factor authentication (MFA), conditional access policies, and risk-based sign-in detection to protect accounts from unauthorized access.

Integration: It integrates seamlessly with cloud apps, on-premises systems, and hybrid environments, allowing organizations to maintain control over who can access resources and under what conditions.

Monitoring & Reporting: Azure AD includes auditing, reporting, and logging capabilities, helping organizations detect suspicious activity, ensure compliance, and investigate incidents.
Azure AD is essential for identity security, enabling secure collaboration while reducing the risk of data breaches and unauthorized access.

B) Microsoft Intune
Microsoft Intune is a cloud-based service that focuses on mobile device management (MDM) and mobile application management (MAM). It helps organizations protect corporate data while enabling employees to use personal and company devices securely.

Device Management: Intune allows administrators to configure and enforce security policies on Windows, macOS, iOS, and Android devices.

Application Management: IT can deploy, manage, and update apps remotely, ensuring that users have access to the required business tools while protecting sensitive data.

Conditional Access: Intune works with Azure AD to enforce policies that restrict access based on device compliance, location, or risk level.

Security & Compliance: Features such as encryption, remote wipe, and compliance reporting help organizations meet regulatory standards and protect corporate data.
By managing devices and applications centrally, Intune improves productivity while ensuring organizational security.

C) Microsoft Endpoint Manager (MEM)
Microsoft Endpoint Manager is an integrated platform that combines Intune and Configuration Manager to manage devices and applications across an organization. It provides a unified management approach for both cloud-based and on-premises environments.

Unified Management: MEM allows administrators to manage PCs, laptops, tablets, and mobile devices from a single console.

Deployment & Updates: IT can deploy software, updates, and security patches efficiently across all endpoints.

Security & Compliance: MEM enforces security policies, monitors device compliance, and ensures regulatory adherence.

Analytics & Insights: Endpoint analytics help identify performance issues, optimize device usage, and improve overall IT management.
By integrating device and application management, MEM reduces complexity, enhances security, and streamlines IT operations.

D) Microsoft Stream
Microsoft Stream is an enterprise video platform that allows organizations to securely create, upload, and share video content. It is used for training, meetings, presentations, and internal communication.

Content Sharing: Employees can share video recordings, tutorials, and announcements with specific teams or the entire organization.

Accessibility: Stream supports automatic transcription, closed captions, and searchable video content, making information easier to find.

Integration: It integrates with Microsoft Teams, SharePoint, and OneDrive, allowing seamless access to video content within collaboration workflows.

Security & Compliance: Permissions and access controls ensure that videos are shared only with authorized users, helping organizations maintain data security.
Stream is essential for knowledge sharing, employee training, and fostering engagement in modern workplaces.

Together, Azure AD, Intune, MEM, and Stream provide a comprehensive ecosystem for identity management, device security, application deployment, and content collaboration, supporting secure and efficient operations across organizations.

This allows organizations to control who has access to which resources under what conditions, ensuring both security and productivity. Azure AD also integrates with on-premises Active Directory environments, providing hybrid identity management and enabling seamless access across cloud and local resources. In addition, it supports role-based access control (RBAC), dynamic group membership, and self-service password reset, improving administrative efficiency and reducing IT overhead. Azure AD’s security monitoring and reporting capabilities provide insights into suspicious sign-ins, potential compromised accounts, and risky devices, helping administrators proactively mitigate threats. Overall, Azure AD serves as the backbone of identity and access management in Microsoft 365, enabling secure and scalable access for users across multiple platforms and applications. It ensures that the right users have access to the right resources while maintaining compliance with regulatory requirements. Considering the features and capabilities of all four services, Azure Active Directory stands out as the most appropriate solution for secure identity and access management, whereas the others focus on device management, endpoint control, or content delivery without addressing centralized authentication and access governance.

Question 22:

Which Microsoft 365 tool allows users to build low-code or no-code applications for business processes?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a service in Microsoft 365 that allows users to create custom business applications with minimal or no coding experience. It provides a drag-and-drop interface to design apps that can integrate with Microsoft 365 services, third-party applications, and data sources like SharePoint, Dataverse, and SQL databases. Power BI is a data analytics and visualization tool that allows users to create reports and dashboards to monitor business performance. While Power BI integrates with Power Apps and other Microsoft 365 services for analysis, it does not provide capabilities to build custom applications for operational workflows. Microsoft Forms is used to create surveys, quizzes, and polls to collect data from users. Forms provides limited automation through integration with Power Automate, but does not allow building applications. Microsoft Planner is a task management tool that helps teams organize projects using boards, tasks, and buckets, but it is not used for building applications. Power Apps enables organizations to rapidly develop applications tailored to specific business needs without relying solely on professional developers. 

Power Apps is a low-code/no-code application development platform that enables organizations to create custom business applications quickly and efficiently. It allows users to build apps that interact with Microsoft 365 services such as SharePoint, Microsoft Dataverse, and Teams without requiring extensive programming knowledge. By providing an intuitive interface, Power Apps empowers business users to develop solutions that solve real-world problems while streamlining operations.

Examples of Applications
A company can use Power Apps to create a variety of applications, such as:

Expense Submission App: Employees can submit expense claims, which can automatically route for approvals.

Inventory Tracking App: Track stock levels, update inventory data, and monitor supply chain workflows.

Leave Request App: Employees can request time off, with automated notifications sent to managers for approval.

Deployment and Integration
Power Apps applications are highly versatile and can be deployed across different platforms:

Desktops and Laptops: Access via web browsers for office-based employees.

Mobile Devices: Apps are mobile-ready, enabling on-the-go access and real-time data updates.

Embedded in Teams: Apps can be integrated directly into Teams channels for seamless collaboration and workflow execution.

Advanced Functionality
Power Apps offers powerful features that extend the capabilities of business applications:

Business Logic and Workflows: Automate tasks and apply conditional rules within apps.

AI Integration: Use AI Builder to incorporate intelligent features such as object recognition, predictions, and form processing.

Workflow Automation with Power Automate: Trigger automated actions like sending notifications, updating records, or managing approval processes.

Benefits to Organizations
Using Power Apps brings several advantages:

Accelerates Digital Transformation: Business users can quickly develop solutions tailored to their needs.

Reduces Dependency on IT: Non-technical staff can build apps, reducing the workload for IT teams.

Streamlines Operations: Automates repetitive processes and increases efficiency across departments.

Improves Collaboration: Integration with Microsoft 365 services ensures data is connected and accessible.

Comparison with Other Microsoft 365 Tools
While other tools focus on specific areas, Power Apps uniquely enables application development:

Power Automate: Automates workflows but does not provide a full app interface.

Microsoft Teams: Facilitates communication and collaboration, but cannot create standalone business apps.

Microsoft Forms: Collects data through surveys or quizzes but lacks workflow automation and application development capabilities.
Power Apps combines data collection, automation, and user-friendly interfaces, making it the most suitable tool for building custom applications that optimize and automate business processes.

Question 23:

Which Microsoft 365 service is designed to protect against phishing, malware, and malicious links in emails?

A) Microsoft Defender for Office 365

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Defender for Office 365

Explanation:

Microsoft Defender for Office 365 provides advanced threat protection for emails, attachments, and collaboration tools within Microsoft 365. It is designed to prevent phishing attacks, malware infections, and malicious links, enhancing overall security for organizations. Microsoft Intune focuses on device and application management. While Intune helps enforce security policies and protect data on devices, it does not directly protect emails or detect phishing attacks in Office applications. Microsoft OneDrive is a cloud storage service for personal and business documents, providing file access and sharing capabilities. OneDrive has built-in security features like ransomware detection and recovery, but it does not provide real-time protection against phishing or malicious links. Microsoft Planner is a task management tool used to organize, assign, and track work, but it does not have any threat protection or security functionalities.

Microsoft Defender for Office 365 is a comprehensive security solution designed to protect organizations from email-based threats such as phishing, malware, and malicious links. It integrates directly with core Microsoft 365 services—including Exchange Online, SharePoint Online, Teams, and OneDrive—to provide real-time protection across communication and collaboration channels. By scanning incoming emails, attachments, and embedded links, Defender for Office 365 helps prevent threats before they reach end users.

Key Features and Capabilities

Email Protection: Scans incoming messages for malware, ransomware, phishing attempts, and malicious links.

Attachment and Link Analysis: Detects harmful attachments and unsafe URLs, blocking them automatically.

Threat Insights and Reporting: Provides dashboards, alerts, and detailed reports that help administrators monitor, investigate, and respond to potential threats.

Integration Across Microsoft 365: Works seamlessly with Exchange Online, SharePoint, Teams, and OneDrive to provide end-to-end security coverage.

Policy Enforcement: Administrators can define security policies to automatically quarantine suspicious emails or block harmful content.

Benefits to Organizations

Reduces Risk of Email-Based Attacks: Protects users from phishing, spam, and malware.

Safeguards Sensitive Information: Helps prevent unauthorized access or leakage of critical data.

Supports Regulatory Compliance: Assists organizations in meeting data protection and cybersecurity requirements.

Improves IT Visibility: Real-time alerts and reporting provide actionable insights for security teams to respond quickly.

Comparison with Other Microsoft 365 Tools
While other tools in the Microsoft 365 ecosystem focus on different functions:

Microsoft Intune: Primarily manages devices and enforces security policies on endpoints.

OneDrive for Business: Provides secure storage and file sharing, but does not protect against email threats.

Microsoft Teams: Facilitates collaboration and communication without specialized security controls for emails or files.
Microsoft Defender for Office 365, by contrast, specifically targets email- and collaboration-related security threats, making it the most appropriate solution for organizations looking to protect their communication channels against phishing, malware, and other malicious attacks.

Question 24:

Which Microsoft 365 service provides a cloud-based email and calendaring solution for organizations?

A) Exchange Online

B) Microsoft Teams

C) SharePoint Online

D) Yammer

Answer: A) Exchange Online

Explanation:

Exchange Online is the cloud-based email and calendaring service within Microsoft 365, providing enterprise-grade email, calendars, contacts, and tasks. Microsoft Teams focuses on collaboration, chat, and video meetings, but is not designed to provide core email services. SharePoint Online is used for document management, intranet sites, and team collaboration,o n but does not function as an email system. Yammer is an enterprise social network aimed at broad organizational communication rather than email and calendaring. Exchange Online integrates with Outlook, Teams, and mobile devices, ensuring users can access email and calendar functionality from any device. It includes security features such as anti-spam, anti-malware, data loss prevention, and advanced threat protection. Exchange Online also supports shared mailboxes, resource mailboxes, and delegation, which allow teams to manage communication efficiently. 

Exchange Online is Microsoft 365’s cloud-based email and calendaring service designed to provide organizations with secure, reliable, and scalable communication. It allows employees to access emails, calendar events, contacts, and tasks from anywhere, on any device, while giving IT administrators centralized control over messaging policies and compliance requirements.

Key Features and Capabilities

Email Management: Provides enterprise-grade email hosting with large mailbox storage, advanced filtering, and spam protection.

Calendaring and Scheduling: Enables users to schedule meetings, share calendars, and coordinate across teams seamlessly.

Compliance and Retention Policies: Supports data retention rules, eDiscovery, legal hold, and archiving to meet regulatory and organizational requirements.

Centralized Administration: IT administrators can manage mailboxes, policies, and security settings from a single dashboard, simplifying governance.

Integration with Microsoft 365: Works natively with Teams, SharePoint, OneDrive, and Outlook, creating a cohesive productivity ecosystem.

Benefits to Organizations

Centralized Management: Simplifies enforcement of email security, retention, and compliance policies across the organization.

Enhanced Security: Includes built-in threat protection, anti-malware, and anti-phishing capabilities.

Reliable and Scalable Communication: Cloud infrastructure ensures high availability, automatic updates, and support for organizations of all sizes.

Improved Productivity: Employees have seamless access to emails, calendar events, and contacts, allowing efficient collaboration across departments and locations.

Comparison with Other Microsoft 365 Tools

Microsoft Teams: Focuses on chat, video conferencing, and collaboration, but does not replace enterprise email.

OneDrive for Business: Provides cloud file storage and sharing, but does not manage email or calendars.

SharePoint Online: Supports content management and intranet, but is not a dedicated email solution.
Exchange Online remains the primary solution for cloud-based email and calendaring, complementing other Microsoft 365 services to provide a complete, secure, and scalable communication environment for modern organizations.

Question 25:

Which Microsoft 365 service enables secure collaboration on files and documents for teams?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Forms

D) Microsoft Power BI

Answer: A) SharePoint Online

Explanation:

SharePoint Online provides a platform for teams to collaborate securely on documents and files through team sites, libraries, and lists. Microsoft OneDrive is primarily used for individual file storage and sharing, allowing users to access personal files from the cloud. Microsoft Forms is designed for surveys, quizzes, and data collection, and does not facilitate secure team collaboration on files. Power BI focuses on analytics and data visualization rather than document collaboration. SharePoint Online integrates with Microsoft Teams and OneDrive, enabling real-time co-authoring, version control, access management, and workflow automation. Permissions can be configured at the document, library, or site level to ensure sensitive information is protected. SharePoint also allows content to be shared externally securely while maintaining audit trails. Its features help teams organize files, coordinate work, and maintain compliance across collaborative environments. By providing a structured collaboration platform, SharePoint Online supports teamwork, productivity, and governance, making it the most suitable solution for secure document collaboration in Microsoft 365.

Question 26:

Which Microsoft 365 service helps organizations automate workflows and repetitive tasks between apps and services?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that allows organizations to automate repetitive tasks and workflows across Microsoft 365 applications, third-party services, and custom business systems. Power Apps enables users to build low-code or no-code applications, but it is focused on application development rather than task automation. Microsoft Teams provides collaboration, chat, and meetings, but does not automatically manage workflows or processes. Microsoft Planner is a task management tool that helps teams organize and track projects, but it does not automate actions between apps or services. Power Automate allows organizations to create flows that can trigger actions automatically, such as sending notifications when a file is uploaded to SharePoint, routing approvals, updating databases, or integrating with Outlook and Teams. It supports event-driven, scheduled, and instant flows, enabling efficiency and consistency in daily operations. By automating repetitive tasks, Power Automate reduces errors, saves time, and allows employees to focus on higher-value work. Its integration with Microsoft 365 ensures seamless interaction between apps, providing a reliable way to improve productivity and operational efficiency. Compared to the other tools, Power Automate is uniquely designed to automate business processes, making it the most suitable solution for workflow automation in Microsoft 365.

Question 27:

Which Microsoft 365 service provides a central hub for enterprise social networking and communication across an organization?

A) Yammer

B) Microsoft Teams

C) SharePoint Online

D) Microsoft Stream

Answer:  A) Yammer

Explanation:

Yammer is a Microsoft 365 service designed to provide enterprise-wide social networking, enabling employees to communicate, share knowledge, and collaborate across departments and locations. Microsoft Teams facilitates collaboration within project teams and supports chat, video meetings, and file sharing, but it is more focused on team-level communication than organization-wide social networking. SharePoint Online provides a platform for document management, intranet sites, and team collaboration, but is not intended primarily for social interaction or enterprise-wide engagement. Microsoft Stream is a video platform that allows sharing and viewing of videos, os but does not provide social networking or discussion features. Yammer enables employees to create communities, post announcements, ask questions, share insights, and engage in threaded conversations. It fosters transparency, collaboration, and knowledge sharing while connecting employees across the organization. Yammer also supports polls, events, and file sharing to increase engagement and participation. For enterprises looking to enhance communication, culture, and engagement across all levels, Yammer is the primary Microsoft 365 service for enterprise social networking, while the other tools focus on team collaboration, content management, or video sharing.

Question 28:

Which Microsoft 365 service is primarily used for task and project management within teams?

A) Microsoft Planner

B) Microsoft Forms

C) Microsoft Teams

D) Microsoft PowerPoint

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service designed to help teams organize, assign, and track tasks visually using boards, buckets, and charts. Microsoft Forms is used for creating surveys, quizzes, and pol, ls and does not support task or project management. Microsoft Teams provides collaboration tools such as chat, video meetings, and file sharing, but task management in Teams relies on integration with Planner or To Do. Microsoft PowerPoint is a presentation tool for creating slideshows and is not designed for organizing tasks or managing projects. Planner enables team members to create tasks, assign responsibilities, set deadlines, and track progress efficiently. It also provides visual charts and status indicators that help teams monitor workload and identify bottlenecks. Planner integrates with Microsoft Teams, allowing users to access and manage tasks without switching between apps. By organizing projects, maintaining accountability, and improving task visibility, Planner helps teams work more efficiently and meet deadlines. Among Microsoft 365 services, Planner is the most suitable tool for task and project management, while the other services serve different purposes, such as surveys, collaboration, or presentations.

Question 29:

Which Microsoft 365 service allows organizations to create, manage, and share surveys, quizzes, and polls?

A) Microsoft Forms

B) Microsoft Power BI

C) Microsoft Teams

D) SharePoint Online

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that enables users to create surveys, quizzes, and polls to collect data and feedback efficiently. Microsoft Power BI is a business intelligence tool for data visualization and analytics, cs but does not provide interactive survey or quiz functionality. Microsoft Teams offers collaboration, chat, and meetings, but is not designed for creating or managing surveys. SharePoint Online provides a platform for content management, intranet sites, and team collaboration, but it does not support survey creation natively. Microsoft Forms allows users to design questions, apply branching logic, and collect responses in real-time. It integrates seamlessly with Excel and Teams, allowing organizations to analyze results and share insights easily. Organizations use Forms to gather employee feedback, conduct assessments, or capture customer responses. Its simplicity and integration within Microsoft 365 make it accessible for all users. By providing an easy-to-use tool for data collection and analysis, Microsoft Forms helps organizations make informed decisions. Compared to the other services, Forms is uniquely suited for surveys, quizzes, and polls, making it the most appropriate choice for capturing structured feedback within Microsoft 365.

Question 30:

Which Microsoft 365 service enables real-time co-authoring of documents for multiple users?

A) OneDrive for Business

B) SharePoint Online

C) Microsoft Teams

D) All of the above

Answer: D) All of the above

Explanation:

Real-time co-authoring in Microsoft 365 is supported by OneDrive for Business, SharePoint Online, and Microsoft Teams. OneDrive for Business allows users to store files in the cloud and edit documents simultaneously with others, with changes synced automatically. SharePoint Online enables teams to work together on shared libraries and team sites, providing version control, permission management, and collaborative editing. Microsoft Teams integrates with both OneDrive and SharePoint, allowing users to collaborate on documents directly within chats and channels while seeing real-time changes. Microsoft Forms does not provide document co-authoring. The combination of these services ensures that multiple users can work on Word, Excel, PowerPoint, and other files at the same time, enhancing productivity and minimizing version conflicts. Integration across these platforms enables seamless communication, workflow coordination, and document management. Organizations benefit from improved collaboration, efficient teamwork, and centralized access to shared files. By supporting co-authoring across OneDrive, SharePoint, and Teams, Microsoft 365 ensures real-time collaboration is accessible, secure, and reliable, making all three services collectively the ideal solution for document co-authoring.

Question 31:

Which Microsoft 365 service provides cloud-based email hosting with advanced security and compliance features?

A) Exchange Online

B) Microsoft Teams

C) SharePoint Online

D) Microsoft OneDrive

Answer: A) Exchange Online

Explanation:

Exchange Online is the Microsoft 365 service that provides cloud-based email hosting for organizations, offering enterprise-grade email, calendar, contacts, and task management. Microsoft Teams is focused on collaboration, chat, and videoconferencing, but does not provide primary email hosting. SharePoint Online is designed for document management, intranet sites, and team collaboration rather than email services. Microsoft OneDrive is a personal and business cloud storage service and does not function as an email server. Exchange Online integrates seamlessly with Outlook and Microsoft 365 applications, providing features like anti-spam and anti-malware protection, data loss prevention, encryption, retention policies, and compliance capabilities to meet organizational and regulatory standards. It supports shared mailboxes, resource mailboxes, and delegated access, ensuring teams can manage communications efficiently. Exchange Online also offers mobile and web access, allowing employees to securely access email and calendar data from any device. Advanced security features like multi-factor authentication, safe attachments, and safe links protect against phishing, malware, and other email-based threats. Organizations can configure retention policies, auditing, and eDiscovery to comply with legal and regulatory requirements. Compared to Teams, SharePoint, and OneDrive, Exchange Online is specifically designed for enterprise-grade email hosting, ensuring secure, reliable communication and calendar management for organizations.

Question 32:

Which Microsoft 365 service is primarily used to create, share, and collaborate on team websites and intranet portals?

A) SharePoint Online

B) OneDrive for Business

C) Microsoft Teams

D) Yammer

Answer: A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that enables organizations to create, manage, and collaborate on team websites and intranet portals. OneDrive for Business is mainly for personal cloud file storage and sharing and is not designed to host team sites or intranet portals. Microsoft Teams facilitates collaboration through chat, meetings, and file sharing, but team sites and intranet functionality rely on SharePoint. Yammer is an enterprise social network designed for broad organizational communication rather than structured intranet collaboration. SharePoint Online allows organizations to build team sites, document libraries, and lists for storing and sharing files securely. It supports features such as permissions management, version control, workflows, and integration with Microsoft 365 applications, including Teams and OneDrive. SharePoint Online also enables the creation of intranet portals that consolidate organizational resources, news, and information in a centralized location accessible across the company. Teams can link to SharePoint libraries for co-authoring documents while maintaining compliance and version history. By using SharePoint Online, organizations can foster collaboration, improve communication, and maintain structured, secure access to organizational content. Its ability to integrate with other Microsoft 365 services makes it the optimal solution for creating collaborative team websites and intranet portals.

Question 33:

Which Microsoft 365 service provides analytics and interactive dashboards to help organizations make informed business decisions?

A) Power BI

B) Power Apps

C) Microsoft Excel

D) Microsoft Forms

Answer: A) Power BI

Explanation:

Power BI is a Microsoft 365 service designed to provide advanced analytics, interactive dashboards, and business intelligence capabilities. Power Apps allows users to create low-code or no-code business applications, but it does not provide the same analytics and visualization capabilities. Microsoft Excel is a spreadsheet application that supports data analysis and charts but lacks the interactive dashboards, real-time connectivity, and collaboration features of Power BI. Microsoft Forms is designed to collect data through surveys, quizzes, and polls, but it does not provide analytics for making business decisions. Power BI connects to multiple data sources, including SharePoint, Excel, SQL databases, and cloud services, to model and visualize data in real-time. Users can create interactive reports and dashboards to monitor KPIs, track business performance, and gain actionable insights. Power BI integrates with Teams and SharePoint, allowing collaboration and sharing of insights across the organization. Features like natural language queries, AI insights, and mobile accessibility make it easier for decision-makers to interact with data. Compared to other Microsoft 365 tools, Power BI is specifically designed for business analytics and decision-making, providing organizations with actionable insights that drive strategic decisions and improve operational efficiency.

Question 34:

Which Microsoft 365 service provides a digital hub for meetings, video calls, and collaboration within teams?

A) Microsoft Teams

B) Microsoft Outlook

C) SharePoint Online

D) Microsoft Forms

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that provides a central hub for collaboration, allowing team members to communicate through chat, video meetings, and calls. Microsoft Outlook is primarily an email and calendar application and does not offer a hub for real-time team collaboration. SharePoint Online focuses on document management, team sites, and intranet portals rather than real-time communication. Microsoft Forms is designed for surveys, quizzes, and pol, ls and does not provide a collaboration hub. Teams integrates with OneDrive and SharePoint for document sharing, enabling co-authoring while communicating within the same environment. It allows scheduled meetings, ad-hoc video calls, screen sharing, file sharing, and app integrations, creating a seamless workspace for team collaboration. Features such as channels, threads, tabs, and apps allow teams to organize projects, track progress, and maintain documentation in context. Microsoft Teams also supports webinars and large-scale meetings, making it suitable for both small teams and organization-wide communication. By providing a unified platform for chat, video, and document collaboration, Teams enhances productivity, reduces the need for switching between apps, and improves communication efficiency across the organization. Compared to Outlook, SharePoint, or Forms, Teams is the most comprehensive solution for real-time collaboration and communication within teams.

Question 35:

Which Microsoft 365 service provides secure mobile device and application management for organizations?

A) Microsoft Intune

B) Microsoft Endpoint Manager

C) Azure Active Directory

D) Microsoft Power Automate

Answer: B) Microsoft Endpoint Manager

Explanation:

Microsoft Endpoint Manager is a Microsoft 365 service that provides comprehensive management of devices, applications, and security policies for organizations. Microsoft Intune is a component of Endpoint Manager and focuses specifically on mobile device and mobile application management, but does not provide the full endpoint management capabilities that Endpoint Manager delivers. Azure Active Directory manages user identities, access, and authentication, but it does not manage devices or applications directly. Microsoft Power Automate is used for workflow automation and does not provide device management. Endpoint Manager combines Intune and Configuration Manager to enable IT administrators to deploy policies, enforce security, monitor compliance, and manage devices across the enterprise. It ensures that devices meet security standards, applications are deployed consistently, and sensitive data is protected. Organizations can manage mobile phones, tablets, PCs, and laptops through a centralized console while integrating identity-based access controls from Azure AD. Endpoint Manager also provides reporting, alerts, and analytics to track device compliance and security posture. Compared to Intune alone, Azure AD, or Power Automate, Microsoft Endpoint Manager offers the most comprehensive solution for device and application management across an organization, ensuring security, compliance, and operational efficiency.

Question 36:

Which Microsoft 365 service provides tools for information protection, data loss prevention, and regulatory compliance?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Stream

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service designed to help organizations manage compliance, information protection, and data loss prevention across Microsoft 365 services. Microsoft Teams is focused on collaboration, chat, and meetings, but does not provide comprehensive tools for compliance or data protection. Microsoft OneDrive is primarily a cloud storage service for individual and shared files and does not offer extensive compliance or regulatory controls. Microsoft Stream is a video-sharing platform that allows users to upload and watch organizational videos, os but does not provide data protection or compliance tools. Microsoft Compliance Center provides a centralized dashboard for managing data governance, monitoring compliance, enforcing retention policies, and applying sensitivity labels. It integrates with Exchange Online, SharePoint Online, OneDrive, and Teams to ensure that sensitive information is classified, protected, and auditable. Organizations can set policies for data retention, deletion, and regulatory compliance, as well as monitor activities to identify risks and violations. Features like advanced audit, eDiscovery, insider risk management, and communication compliance provide organizations with actionable insights into potential compliance issues. Microsoft Compliance Center allows administrators to automate data protection policies, track sensitive information, and ensure that legal and regulatory requirements are consistently met across the organization. By using Compliance Center, organizations can reduce risk, protect sensitive data, and maintain accountability across all Microsoft 365 services. Compared to Teams, OneDrive, or Stream, Microsoft Compliance Center is uniquely built for compliance management, regulatory adherence, and information protection, making it the primary solution for organizations concerned with data governance and security.

Question 37:

Which Microsoft 365 service allows organizations to create and deploy custom low-code or no-code business applications?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that enables users to design and deploy custom low-code or no-code applications to meet specific business needs. Power BI is a business intelligence and analytics platform used for visualizing data and creating dashboards, but it is not designed to build business applications. Microsoft Forms is used for creating surveys, quizzes, and polls, but does not support application development. Microsoft Planner helps teams manage tasks and projects visually, but it cannot create custom applications. Power Apps provides a drag-and-drop interface for designing apps that integrate with Microsoft 365 services, third-party applications, and on-premises data sources. Users can build apps for mobile, web, or Teams, allowing employees to submit requests, track workflows, and interact with business data seamlessly. Power Apps also supports advanced functions, logic, and AI capabilities while simplifying the development process for non-technical users. Integration with Power Automate enables apps to trigger workflows automatically, further improving efficiency and productivity. By allowing organizations to create tailored solutions quickly without relying heavily on traditional coding, Power Apps empowers business users to address operational challenges effectively. Compared to Power BI, Forms, or Planner, Power Apps is uniquely focused on building functional applications, making it the primary Microsoft 365 service for low-code or no-code business app development.

Question 38:

Which Microsoft 365 service provides cloud storage for personal and shared files with real-time co-authoring capabilities?

A) OneDrive for Business

B) SharePoint Online

C) Microsoft Teams

D) Yammer

Answer: A) OneDrive for Business

Explanation:

OneDrive for Business is a Microsoft 365 service that provides cloud storage for personal files while enabling secure sharing and real-time co-authoring on documents. SharePoint Online is used for team collaboration, intranet sites, and document libraries, and while it also supports co-authoring, OneDrive is primarily designed for individual storage with optional sharing. Microsoft Teams is a collaboration platform for chat, meetings, and file sharing, but it relies on OneDrive and SharePoint for document storage and co-authoring capabilities. Yammer is an enterprise social network and does not provide file storage or document co-authoring. OneDrive for Business allows users to store files in the cloud, access them from multiple devices, and collaborate on Word, Excel, PowerPoint, and other documents simultaneously. Integration with SharePoint Online and Teams ensures smooth collaboration across individuals and teams. OneDrive supports version history, offline access, sharing permissions, and secure access controls, helping organizations maintain data security and integrity. Real-time co-authoring allows multiple users to edit documents at the same time, view live changes, and communicate effectively without version conflicts. Compared to SharePoint, Teams, or Yammer, OneDrive for Business is specifically optimized for personal storage, secure file sharing, and real-time collaboration on individual and shared documents, making it a foundational component of Microsoft 365’s productivity ecosystem.

Question 39:

Which Microsoft 365 service allows organizations to host webinars, meetings, and online events for large audiences?

A) Microsoft Teams

B) Microsoft Stream

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service designed to facilitate collaboration and communication through chat, video calls, meetings, and webinars. Microsoft Stream is primarily a video platform that allows users to upload, store, and share videos, but does not provide live meeting or webinar functionality. Microsoft Forms allows organizations to collect data through surveys, quizzes, and polls, but it cannot host meetings or webinars. Microsoft Planner is a task management tool used to organize projects and assign tasks, but it does not support live events or meetings. Teams provides features such as scheduling meetings, hosting live webinars, breakout rooms, screen sharing, and real-time collaboration on files during meetings. It integrates with Outlook, SharePoint, and OneDrive to streamline invitations, document sharing, and meeting preparation. Teams also supports webinars for large audiences with registration pages, attendee reporting, and Q&A functionality. By using Teams, organizations can conduct online events, team meetings, and training sessions seamlessly while maintaining security, compliance, and participant engagement. Compared to Stream, Forms, or Planner, Teams is the primary Microsoft 365 solution for hosting webinars, meetings, and live events, providing a unified platform for communication and collaboration.

Question 40:

Which Microsoft 365 service provides threat detection, security alerts, and monitoring to protect the organization from cyber threats?

A) Microsoft 365 Security Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Power Automate

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that provides centralized threat detection, security monitoring, and alerts to help organizations protect against cyber threats. Microsoft Teams is a collaboration platform that facilitates chat, meetings, and file sharing, but does not provide advanced threat detection or monitoring. Microsoft OneDrive is a cloud storage service that focuses on file storage and sharing, with basic security features but not comprehensive threat detection. Microsoft Power Automate is used to automate workflows and repetitive tasks, but it does not provide cybersecurity monitoring. Security Center integrates with Microsoft Defender, Azure Active Directory, and other Microsoft 365 security services to provide insights into potential security risks, suspicious activity, and compliance issues. It enables administrators to monitor user behavior, detect anomalies, investigate incidents, and respond to threats proactively. Features include security alerts, incident management, reporting, and automated response options. By centralizing security monitoring and threat management, Microsoft 365 Security Center allows organizations to maintain a strong security posture, safeguard sensitive data, and ensure regulatory compliance. Compared to Teams, OneDrive, or Power Automate, Security Center is uniquely designed for cybersecurity, monitoring, and proactive threat detection across Microsoft 365 environments.