Microsoft MS-900 Microsoft 365 Fundamentals Exam Dumps and Practice Test Questions Set 5 Q81-100

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Question 81:

Which Microsoft 365 service allows administrators to track user activities, detect suspicious behavior, and investigate security incidents?

A) Microsoft 365 Security Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that enables administrators to track user activities, detect suspicious behavior, and investigate security incidents across Microsoft 365 workloads. Microsoft Teams provides collaboration and communication features, but does not monitor security events. Microsoft OneDrive focuses on cloud storage and file sharing but lacks security monitoring capabilities. Microsoft Planner is a task management tool and does not provide threat detection or incident response.

Security Center aggregates security data from Microsoft Defender, Azure Active Directory, and other services to provide a unified view of potential risks, threats, and unusual activities. It allows administrators to investigate anomalies, compromised accounts, or unusual sign-ins, and take immediate action to remediate security concerns. Dashboards display summaries of risks, active threats, and compliance issues in real time.

Microsoft 365 Security Center is a centralized security management platform designed to help organizations detect, investigate, and respond to security threats across their Microsoft 365 environment. It provides administrators with tools to monitor activities, enforce security policies, and reduce the risk of data breaches or malicious activity. By consolidating security monitoring and incident response, the Security Center strengthens organizational defenses and ensures a proactive approach to cybersecurity.

Key Features and Capabilities

Alerts and Reporting: Provides real-time notifications of suspicious activities, security incidents, and potential breaches.

Automated Responses: Enables automatic actions such as quarantining emails, blocking malicious files, or restricting user access to mitigate threats quickly.

Policy Configuration: Administrators can define and enforce security policies to ensure consistent protection across users, devices, and applications.

Role-Based Access Control (RBAC): Assign precise permissions to control who can investigate or respond to incidents.

Insider Risk Management: Detects risky behaviors, unusual file access patterns, and potential policy violations to prevent internal threats.

Threat Analytics: Offers insights into emerging threats and trends, helping organizations stay ahead of attacks.

Benefits to Organizations

Reduced Incident Response Time: Automated alerts and responses allow IT teams to act faster and more effectively.

Enhanced Security Posture: Continuous monitoring, reporting, and analytics help identify and mitigate risks proactively.

Centralized Management: Provides a single dashboard for overseeing security across Microsoft 365 services.

Regulatory Compliance: Supports auditing and reporting to meet organizational and legal compliance requirements.

Comparison with Other Microsoft 365 Tools

Microsoft Teams: Primarily a collaboration and communication platform; it does not provide enterprise-level security monitoring.

OneDrive for Business: Cloud storage service with file protection features, but lacks advanced threat detection and incident response.

Microsoft Planner: A Task and project management tool without security monitoring capabilities.
Microsoft 365 Security Center is specifically built for enterprise-wide threat detection, investigation, and incident response, making it the primary Microsoft 365 service for safeguarding organizational data and maintaining a robust security posture.

Question 82:

Which Microsoft 365 service allows employees to co-author Word, Excel, and PowerPoint documents in real time?

A) OneDrive for Business

B) SharePoint Online

C) Microsoft Teams

D) Microsoft Yammer

Answer: A) OneDrive for Business

Explanation:

OneDrive for Business is a Microsoft 365 service that enables employees to store files in the cloud, share them securely, and co-author Word, Excel, and PowerPoint documents in real time. SharePoint Online also supports co-authoring but is primarily focused on team and organizational content, whereas OneDrive provides personal file storage with seamless collaboration capabilities. Microsoft Teams integrates with OneDrive and SharePoint for file collaboration, but does not directly provide storage or version control. Yammer is an enterprise social network and does not support document storage or co-authoring.

OneDrive allows multiple users to edit documents simultaneously, with changes visible in real time. Version history tracks all edits, allowing users to revert to previous versions if necessary. Permissions can be managed to control who can view or edit documents, and external sharing options allow collaboration with partners outside the organization while maintaining security.

Files stored in OneDrive can be synced for offline access, and any changes made offline are updated automatically when connectivity is restored. Integration with Microsoft Teams and SharePoint ensures that users can collaborate on documents within their preferred workspace. Notifications alert users when files are updated, and commenting features enhance collaboration.

Compared to SharePoint, Teams, or Yammer, OneDrive for Business is specifically designed for personal and shared file storage, real-time co-authoring, and version management, making it the primary service for document collaboration in Microsoft 365.

A) OneDrive for Business
OneDrive for Business is Microsoft’s cloud-based file storage and synchronization service that enables users to securely store, access, and share documents from any device. It is designed for both individual and collaborative work.

Cloud Storage: Provides secure storage for personal and work files, with automatic backup.

File Sharing: Enables sharing files internally and externally with configurable permissions.

Real-Time Collaboration: Supports co-authoring in Word, Excel, PowerPoint, and other Microsoft 365 apps.

Integration: Works seamlessly with Microsoft Teams, SharePoint Online, and Outlook for streamlined workflows.
OneDrive for Business ensures mobility, security, and efficient file management, allowing employees to access and collaborate on documents from anywhere.

B) SharePoint Online
SharePoint Online is a cloud-based platform for document management, intranet portals, and team collaboration. It is ideal for storing, organizing, and sharing content across teams or the entire organization.

Document Libraries and Lists: Centralized storage for documents and structured data, with version control.

Team Sites and Portals: Create collaborative spaces for projects, departments, or company-wide communication.

Workflow Automation: Supports Power Automate to streamline business processes.

Integration: Works with Teams, OneDrive, and other Microsoft 365 apps for unified collaboration.
SharePoint Online improves knowledge management, enables secure content sharing, and fosters collaboration across the enterprise.

C) Microsoft Teams
Microsoft Teams is a unified collaboration platform that combines chat, video conferencing, file sharing, and app integration. It serves as the primary hub for team communication.

Messaging and Channels: Persistent chat and channels for group or private discussions.

Meetings and Calls: Video and audio meetings, webinars, and screen sharing for seamless collaboration.

File Collaboration: Real-time document co-authoring via SharePoint and OneDrive integration.

App Integrations: Supports Planner, Power Apps, Power Automate, and third-party tools to enhance workflows.
Teams centralizes communication, reduces reliance on email, and enables teams to collaborate efficiently.

D) Microsoft Yammer
Microsoft Yammer is an enterprise social networking platform designed to connect employees across the organization, encourage knowledge sharing, and build community engagement.

Communication and Announcements: Post updates, share ideas, and participate in discussions across departments.

Communities and Groups: Create topic-based communities to engage employees around specific interests or projects.

Integration: Works with Teams, SharePoint, and Outlook to embed conversations into workflows and collaboration platforms.

Insights and Analytics: Track engagement and participation to measure internal communication effectiveness.
Yammer fosters a culture of collaboration, transparency, and organizational connectivity, helping employees stay informed and engaged.

Question 83:

Which Microsoft 365 service enables organizations to implement multi-factor authentication and conditional access for secure user sign-in?

A) Azure Active Directory

B) Microsoft Intune

C) Microsoft Endpoint Manager

D) Microsoft Power Automate

Answer: A) Azure Active Directory

Explanation:

Azure Active Directory (Azure AD) is a Microsoft 365 service that provides identity and access management, allowing organizations to implement multi-factor authentication (MFA) and conditional access for secure user sign-in. Microsoft Intune focuses on device and application management but relies on Azure AD for identity verification. Microsoft Endpoint Manager combines Intune and Configuration Manager for device and application management, but does not independently manage authentication. Microsoft Power Automate is a workflow automation tool and does not provide identity or access management.

Azure AD enables single sign-on (SSO), reducing the need for multiple credentials across Microsoft 365 applications. Conditional access policies can require MFA, enforce device compliance, or restrict access based on location or risk, helping to protect sensitive resources. MFA adds a layer of security by requiring a secondary verification method, such as a phone notification, SMS, or biometric authentication, reducing the risk of compromised credentials.

Reporting and monitoring features allow administrators to track user activity, detect suspicious logins, and investigate potential security incidents. Role-based access control ensures users have appropriate permissions while minimizing exposure. Integration with Microsoft 365 applications such as Exchange Online, SharePoint Online, Teams, and OneDrive ensures that authentication and access management are applied consistently across all workloads.

Compared to Intune, Endpoint Manager, or Power Automate, Azure Active Directory is the primary Microsoft 365 service for identity and access management, MFA, and conditional access policies, ensuring secure sign-ins for users.

A) Azure Active Directory (Azure AD)
Azure Active Directory is Microsoft’s cloud-based identity and access management (IAM) service, providing centralized authentication and authorization for users, devices, and applications. It is the backbone for secure access across Microsoft 365, Azure services, and thousands of third-party apps.

Identity Management: Create, manage, and secure user accounts, groups, and roles.

Single Sign-On (SSO): Allows users to access multiple applications with a single set of credentials.

Conditional Access Policies: Enforce rules based on device compliance, user risk, or location.

Reporting and Monitoring: Detect suspicious sign-ins, monitor login patterns, and investigate potential security incidents.

Hybrid Identity Support: Integrates with on-premises Active Directory to provide seamless access to cloud and local resources.
Azure AD ensures secure user authentication, reduces administrative overhead, and strengthens organizational security.

B) Microsoft Intune
Microsoft Intune is a cloud-based service that focuses on mobile device management (MDM) and mobile application management (MAM). It helps organizations secure corporate data while enabling employees to use personal or company-owned devices.

Device Management: Configure and enforce security policies for Windows, macOS, iOS, and Android devices.

Application Management: Deploy, update, and protect apps remotely, ensuring compliance with corporate policies.

Conditional Access: Works with Azure AD to allow access only from compliant devices.

Security and Compliance: Includes features like encryption, remote wipe, and compliance reporting.
Intune enables secure access to organizational resources while supporting a modern, mobile workforce.

C) Microsoft Endpoint Manager (MEM)
Microsoft Endpoint Manager combines Intune and Configuration Manager into a unified platform for managing devices and applications across an organization. It simplifies IT operations while ensuring security and compliance.

Unified Management: Manage PCs, laptops, mobile devices, and applications from a single console.

Deployment and Updates: Push software, updates, and security patches efficiently across all endpoints.

Compliance Monitoring: Track device compliance, enforce policies, and generate reports.

Endpoint Analytics: Identify performance issues and optimize device usage.
MEM reduces complexity in device management and provides a comprehensive solution for IT administrators.

D) Microsoft Power Automate
Microsoft Power Automate is a workflow automation platform that allows users to automate repetitive tasks and integrate processes across Microsoft 365 and third-party applications.

Workflow Automation: Create automated processes for approvals, notifications, data updates, and more.

Integration: Connects to Microsoft 365 services like SharePoint, Teams, OneDrive, and external apps via connectors.

Templates and AI Integration: Provides prebuilt templates and AI-driven automation for common business scenarios.

Efficiency and Productivity: Reduces manual work, streamlines operations, and ensures consistency in processes.
Power Automate empowers employees to build automated workflows, increasing productivity and reducing operational errors.

Question 84:

Which Microsoft 365 service allows organizations to build automated workflows for approvals, notifications, and data integration without coding?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that enables organizations to build automated workflows for approvals, notifications, and data integration without requiring coding knowledge. Power Apps focuses on application development and is not primarily a workflow automation tool. Microsoft Teams provides collaboration and communication, but does not automate processes independently. Microsoft Planner manages tasks and projects but lacks workflow automation capabilities.

Power Automate allows users to create automated flows triggered by specific events, schedules, or manual inputs. These flows can route documents for approval, send notifications for completed tasks, or synchronize data between Microsoft 365 applications and third-party services. Integration with Outlook, SharePoint, OneDrive, Teams, and external applications ensures workflows can span multiple platforms and systems.

Advanced features include conditional logic, looping, error handling, and AI-driven automation. Administrators can monitor flow execution, review analytics, and troubleshoot failures, optimizing processes for efficiency. Automation reduces manual effort, improves consistency, and increases productivity by eliminating repetitive tasks.

Microsoft Power Automate is a cloud-based workflow automation service within Microsoft 365 that enables organizations to automate repetitive tasks, integrate processes across apps, and improve efficiency without requiring programming knowledge. It allows both business users and IT professionals to create workflows that connect Microsoft 365 services, third-party applications, and on-premises systems.

Key Features and Capabilities

Workflow Automation: Automate processes such as approvals, notifications, data updates, file transfers, and task assignments.

Integration with Microsoft 365: Works seamlessly with SharePoint, Teams, OneDrive, Outlook, Planner, Power Apps, and other services to streamline business operations.

Prebuilt Templates: Provides hundreds of ready-to-use templates for common scenarios, reducing the time required to create workflows.

AI and RPA Integration: Incorporates AI Builder for intelligent automation and robotic process automation (RPA) to handle repetitive tasks in legacy systems.

Conditional Logic: Allows workflows to include branching, conditions, and triggers based on specific events or data changes.

Question 85:

Which Microsoft 365 service allows employees to collaborate, chat, host meetings, and integrate apps in a centralized workspace?

A) Microsoft Teams

B) Microsoft Outlook

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that centralizes collaboration by enabling employees to chat, host meetings, co-author files, and integrate apps within a single workspace. Microsoft Outlook focuses on email and calendar management but does not provide team chat, real-time collaboration, or app integration. Microsoft OneDrive provides secure file storage and sharing, but lacks communication and meeting features. Microsoft Planner helps organize tasks and projects, but does not include chat, meetings, or centralized collaboration capabilities.

Teams provides threaded chat, audio and video calls, live events, screen sharing, and integration with Planner, Power Automate, OneDrive, and SharePoint, creating a unified environment for team productivity. Files can be co-authored in real time, notifications keep team members informed, and meeting recordings can be stored for future reference. Security and compliance policies such as role-based access, data encryption, and conditional access are applied across Teams to protect organizational data.

Breakout rooms, live polls, and Q&A sessions enhance engagement during meetings, while integration with third-party apps extends Teams’ capabilities for project management, analytics, and workflow automation. Compared to Outlook, OneDrive, or Planner, Microsoft Teams is uniquely designed to centralize communication, collaboration, and app integration, making it the primary platform for team productivity in Microsoft 365.

Question 86:

Which Microsoft 365 service allows organizations to monitor, detect, and respond to cybersecurity threats across Microsoft 365 workloads?

A) Microsoft 365 Security Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that provides organizations with the tools to monitor, detect, and respond to cybersecurity threats across all Microsoft 365 workloads. Microsoft Teams provides collaboration and communication features, but does not monitor security threats. Microsoft OneDrive focuses on secure storage and file sharing but lacks threat monitoring or response capabilities. Microsoft Planner is a task management tool and does not provide security monitoring.

Security Center integrates with Microsoft Defender, Azure Active Directory, and other Microsoft security services to provide a unified dashboard showing security alerts, risky users, and compromised accounts. Administrators can investigate anomalies, take corrective actions, and configure automated responses to mitigate threats quickly. It provides real-time monitoring, threat intelligence, and audit logs, helping organizations comply with regulatory requirements.

Security Center allows tracking of user behaviors, detection of phishing attempts, and monitoring of malicious activity across Exchange Online, SharePoint Online, OneDrive, and Teams. Role-based access ensures that only authorized personnel can investigate and resolve security incidents. Advanced analytics, insider risk management, and automated response workflows further enhance organizational security posture.

Compared to Teams, OneDrive, or Planner, Microsoft 365 Security Center is specifically designed for cybersecurity monitoring, threat detection, and incident response, making it the primary service for safeguarding organizational data in Microsoft 365.

Question 87:

Which Microsoft 365 service allows employees to securely store, sync, and share files with offline access and version history?

A) OneDrive for Business

B) SharePoint Online

C) Microsoft Teams

D) Microsoft Yammer

Answer: A) OneDrive for Business

Explanation:

OneDrive for Business is a Microsoft 365 service that enables employees to securely store, sync, and share files in the cloud, with offline access and version history. SharePoint Online focuses on team-based collaboration and document libraries, but is not primarily designed for individual file storage. Microsoft Teams integrates with OneDrive and SharePoint for file sharing, but does not provide storage independently. Yammer is an enterprise social networking platform and does not support file storage or versioning.

OneDrive allows real-time co-authoring on Word, Excel, and PowerPoint documents, while version history tracks all modifications, enabling users to restore previous versions if needed. Files can be synced locally for offline access, and updates are automatically synchronized once connectivity is restored. Sharing permissions can be customized to grant view or edit access, and external sharing is supported with secure links and expiration settings.

Integration with Teams and SharePoint ensures seamless collaboration within organizational workflows. Security features include encryption in transit and at rest, auditing, and compliance capabilities to meet organizational and regulatory requirements. OneDrive also provides search and metadata features to organize and locate files efficiently.

Compared to SharePoint, Teams, or Yammer, OneDrive for Business is the primary Microsoft 365 service for personal and shared file storage, offline access, version history, and secure collaboration.

Question 88:

Which Microsoft 365 service allows organizations to create, manage, and enforce data loss prevention (DLP) policies to protect sensitive information?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Power BI

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to create, manage, and enforce data loss prevention (DLP) policies to protect sensitive information. Microsoft Teams supports communication and collaboration, but does not provide enterprise-wide DLP capabilities. Microsoft OneDrive focuses on cloud storage and file sharing, with basic protection features, but lacks centralized DLP enforcement. Power BI is a data visualization tool and does not provide DLP or compliance features.

Compliance Center integrates with Microsoft 365 applications such as Exchange Online, SharePoint Online, OneDrive, and Teams to detect sensitive content such as financial information, personally identifiable information (PII), or confidential business data. Administrators can configure rules to block, encrypt, or restrict the sharing of content that violates organizational policies. Sensitivity labels and retention policies further ensure that data is classified and retained according to regulatory or business requirements.

Auditing and reporting capabilities provide insight into DLP events, user behavior, and policy effectiveness. Automated alerts help administrators take immediate action against potential data breaches, and advanced features such as eDiscovery and insider risk management enhance organizational compliance.

Compared to Teams, OneDrive, or Power BI, Microsoft Compliance Center is specifically designed to manage data protection, retention, and loss prevention policies, making it the key Microsoft 365 service for enterprise compliance and information security.

Question 89:

Which Microsoft 365 service enables employees to design surveys, quizzes, and polls for feedback collection and analysis?

A) Microsoft Forms

B) Power BI

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that enables employees to design surveys, quizzes, and polls for collecting feedback and analyzing responses. Power BI is a data visualization and analytics tool and does not provide survey creation or response collection capabilities. Microsoft Teams is a collaboration platform for chat, meetings, and file sharing, but it is not intended for structured feedback collection. Microsoft Planner manages tasks and projects but does not include survey or quiz functionality.

Microsoft Forms allows users to create multiple-choice questions, rating scales, and open-ended questions, as well as implement branching logic to customize survey flows. Responses are collected in real time and can be exported to Excel for analysis or integrated into Power BI for advanced reporting. Forms support anonymous or identified submissions, depending on organizational requirements.

Integration with Teams and SharePoint allows easy access to surveys within collaboration spaces, while notifications alert creators to new responses. Microsoft Forms is commonly used for employee engagement, event registration, training assessments, and customer feedback collection. By providing an intuitive and accessible tool for structured data collection, Microsoft Forms enhances organizational decision-making, planning, and responsiveness.

Compared to Power BI, Teams, or Planner, Microsoft Forms is specifically designed for surveys, quizzes, and polls, making it the primary Microsoft 365 service for structured feedback collection.

Question 90:

Which Microsoft 365 service allows teams to organize, assign, and track tasks visually using boards and charts?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service designed to help teams organize, assign, and track tasks visually using boards and charts. Microsoft Teams facilitates communication, meetings, and file collaboration, but does not provide task tracking with visual boards without integration with Planner. Microsoft Forms is used for surveys, quizzes, and polls, and does not manage tasks or projects. SharePoint Online provides document libraries and team sites, but lacks visual task management tools.

Planner allows tasks to be created, organized into buckets, assigned to team members, and tracked with progress charts and dashboards. Integration with Teams allows team members to view task updates, receive notifications, and collaborate efficiently. Planner also includes priority labeling, checklist items, and due dates, improving accountability and ensuring projects are completed on time.

Dashboards give managers visibility into task distribution, completion rates, and team workload, allowing them to adjust priorities as needed. Integration with Outlook ensures that task deadlines appear on personal calendars, helping employees manage workloads effectively.

Compared to Teams, Forms, or SharePoint, Microsoft Planner is specifically designed for task and project management with visual tracking, making it the primary Microsoft 365 service for organizing and monitorinteteamwork

Question 91:

Which Microsoft 365 service allows organizations to host live events and webinars for large audiences with interactive features?

A) Microsoft Teams

B) Microsoft Stream

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that enables organizations to host live events and webinars for large audiences while providing interactive features such as Q&A, polls, and attendee registration. Microsoft Stream is primarily used for storing and sharing recorded videos and does not provide live event hosting or interactive webinar capabilities. Microsoft Forms allows users to create surveys, quizzes, and polls, but it cannot host live events. Microsoft Planner is a task and project management tool and does not support webinars or live events.

Teams supports scheduling, hosting, and managing live events for thousands of participants. Presenters can share screens, deliver presentations, and interact with attendees through chat and polls. Recordings, transcripts, and analytics are available after the event to evaluate participation and engagement. Integration with Outlook simplifies scheduling and sending invitations, while integration with OneDrive and SharePoint allows document access and collaboration during events.

Security and compliance features, including role-based permissions, encryption, and attendee authentication, ensure that live events are conducted safely. Breakout rooms enable smaller group discussions during larger events, while notifications and alerts keep participants informed.

Compared to Stream, Forms, or Planner, Microsoft Teams is the primary Microsoft 365 service for hosting live events and webinars, providing interactive tools, secure collaboration, and engagement analytics for both internal and external audiences.

Question 92:

Which Microsoft 365 service allows employees to create low-code or no-code applications for business process automation?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that enables employees to create low-code or no-code applications for automating business processes and workflows. Power BI focuses on analytics and data visualization, but does not allow app creation. Microsoft Forms allows users to design surveys, quizzes, and polls, but it cannot develop custom applications. Microsoft Planner is used for task and project management and does not provide app development capabilities.

Power Apps allows users to build web, mobile, and Teams-integrated applications using a drag-and-drop interface and prebuilt templates. Applications can connect to Microsoft 365 services, external databases, and third-party apps, enabling end-to-end automation without coding. Power Apps also supports workflow integration with Power Automate, allowing automation of repetitive tasks triggered by app events.

Advanced capabilities such as AI integration, custom components, and responsive design enable users to build sophisticated applications tailored to business needs. Administrators can enforce security and compliance policies, control access, and monitor app usage to ensure governance.

Compared to Power BI, Forms, or Planner, Power Apps is specifically designed for low-code or no-code application development, enabling employees to create custom business solutions and improve operational efficiency within Microsoft 365.

Question 93:

Which Microsoft 365 service allows organizations to protect users from phishing attacks, malware, and unsafe links in emails?

A) Microsoft Defender for Office 365

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Defender for Office 365

Explanation:

Microsoft Defender for Office 365 is a Microsoft 365 service that protects users from phishing attacks, malware, and unsafe links in emails. Microsoft Intune focuses on device and application management and does not scan emails for threats. Microsoft OneDrive is a cloud storage service and does not provide email threat protection. Microsoft Planner is a task management tool and does not offer security features.

Defender for Office 365 integrates with Exchange Online, SharePoint Online, OneDrive, and Teams to detect and block malicious content. Safe Attachments opens email attachments in a secure environment to identify potential threats, while Safe Links rewrites URLs to protect users from unsafe websites. Anti-spoofing and impersonation protection prevent malicious actors from targeting specific individuals or groups.

Administrators receive real-time alerts, detailed reports, and actionable insights to investigate threats and mitigate risks. Integration with Microsoft 365 security services and compliance tools ensures coordinated protection across workloads. Defender for Office 365 helps organizations maintain security, reduce the risk of data breaches, and ensure regulatory compliance.

Compared to Intune, OneDrive, or Planner, Microsoft Defender for Office 365 is the primary Microsoft 365 service designed to protect users from email-based threats, phishing attempts, and malware, making it essential for organizational cybersecurity.

Question 94:

Which Microsoft 365 service allows employees to collaborate on documents in real time with version history and secure sharing?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Forms

D) Microsoft Planner

Answer: A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that enables teams to collaborate on documents in real time while maintaining version history and secure sharing. Microsoft OneDrive focuses on personal file storage and sharing, while SharePoint is optimized for team and organizational collaboration. Microsoft Forms is designed for surveys, quizzes, and polls, and Microsoft Planner is used for task management, neither of which provides document co-authoring or collaboration features.

SharePoint Online allows the creation of team sites, document libraries, and lists to organize content. Permissions can be configured at the site, library, or document level to ensure secure access. Real-time co-authoring allows multiple users to edit Word, Excel, and PowerPoint files simultaneously. Version history tracks changes, enabling restoration of previous versions when needed.

Integration with Microsoft Teams and OneDrive ensures seamless collaboration within familiar workspaces. External sharing is supported securely with expiration policies and auditing. Features such as metadata, search, workflow automation, and content approval processes enhance productivity and compliance.

Compared to OneDrive, Forms, or Planner, SharePoint Online is the primary Microsoft 365 service for secure document collaboration, team coordination, and maintaining governance across shared content.

Question 95:

Which Microsoft 365 service allows organizations to implement retention labels, sensitivity labels, and data loss prevention across Microsoft 365?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Power BI

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to implement retention labels, sensitivity labels, and data loss prevention (DLP) policies across Microsoft 365 workloads. Microsoft Teams facilitates collaboration but does not provide centralized compliance management. Microsoft OneDrive is primarily for cloud storage and does not offer enterprise-wide compliance tools. Power BI is focused on analytics and visualization and does not provide data protection or retention capabilities.

Compliance Center integrates with Exchange Online, SharePoint Online, OneDrive, and Teams to classify sensitive data, apply retention rules, and prevent data leaks. Retention labels ensure content is preserved according to regulatory or business requirements, while DLP policies prevent unauthorized sharing of confidential data. Sensitivity labels protect emails, documents, and Teams content based on classification, enforcing encryption and access control.

Auditing, reporting, and monitoring allow administrators to review compliance adherence, detect policy violations, and generate regulatory reports. eDiscovery and insider risk management enhance governance and risk mitigation. By centralizing information protection, Microsoft Compliance Center reduces organizational risk, ensures regulatory compliance, and provides actionable insights for security and governance teams.

Compared to Teams, OneDrive, or Power BI, Microsoft Compliance Center is the primary Microsoft 365 service for managing retention, sensitivity, and data loss prevention.

Question 96:

Which Microsoft 365 service provides interactive dashboards, analytics, and visualization to help organizations make data-driven decisions?

A) Power BI

B) Microsoft Excel

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power BI

Explanation:

Power BI is a Microsoft 365 service that provides interactive dashboards, analytics, and visualization tools to help organizations make data-driven decisions. Microsoft Excel offers spreadsheet-based calculations, charts, and pivot tables, but lacks interactive dashboards, live data connectivity, and enterprise-level reporting capabilities. Microsoft Forms collects survey responses but does not provide analytics or visualization. Microsoft Planner is a task management tool and does not offer analytics or reporting.

Power BI connects to multiple data sources, including Excel, SharePoint, SQL databases, and cloud applications, consolidating data into meaningful reports. Dashboards are interactive, enabling users to filter, drill down, and explore trends in real time. Reports can be shared within Teams, embedded in SharePoint, or accessed on mobile devices for organizational visibility.

Advanced features include AI-driven insights, predictive analytics, and anomaly detection, allowing organizations to uncover trends, forecast performance, and take proactive actions. Real-time data refresh ensures dashboards are up to date, and custom visualizations allow key metrics to be displayed meaningfully. Power BI improves operational monitoring, strategic planning, and decision-making by centralizing analytics in one platform.

Compared to Excel, Forms, or Planner, Power BI is the primary Microsoft 365 service for interactive data visualization, analytics, and business intelligence.

Question 97:

Which Microsoft 365 service allows teams to collaborate using chat, meetings, and file sharing while integrating with other Microsoft 365 apps?

A) Microsoft Teams

B) Microsoft Outlook

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that enables teams to collaborate through chat, meetings, and file sharing while integrating with other Microsoft 365 apps such as OneDrive, SharePoint, Planner, and Power Automate. Microsoft Outlook is primarily an email and calendar tool, which can schedule meetings but does not provide chat or real-time collaboration. Microsoft OneDrive focuses on file storage and sharing but lacks communication and team collaboration features. Microsoft Planner organizes tasks and projects but does not provide chat, meetings, or app integration.

Teams provides threaded chat, video and audio calls, live events, and screen sharing. Teams channels organize conversations by project or topic, and integration with Planner and OneDrive allows users to track tasks and collaborate on documents seamlessly. Security and compliance are maintained with role-based permissions, encryption, and conditional access policies.

Breakout rooms, polls, and Q&A features enhance meeting engagement, while Teams’ integration with Power Automate allows workflow automation within the platform. Teams centralizes communication, collaboration, and productivity, reducing the need to switch between multiple apps.

Compared to Outlook, OneDrive, or Planner, Microsoft Teams is the primary Microsoft 365 platform for centralized team collaboration with integrated communication and app support.

Question 98:

Which Microsoft 365 service allows employees to manage tasks, set priorities, and track project progress visually?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows employees to manage tasks, set priorities, and track project progress visually. Microsoft Teams focuses on communication, meetings, and file collaboration, but relies on Planner for task and project tracking. Microsoft Forms collects survey and quiz responses but does not manage tasks or projects. SharePoint Online provides document management and collaboration, but does not include visual task tracking tools.

Planner enables teams to create tasks, assign responsibilities, set deadlines, and organize tasks into buckets. Visual boards and charts allow users to track task completion, workload distribution, and project progress. Integration with Teams ensures that task updates and notifications are visible within collaboration channels.

Advanced features include task checklists, priority labels, progress tracking, and calendar integration with Outlook, helping employees manage their workload effectively. Dashboards provide managers with insights into team performance and productivity, enabling informed adjustments to assignments.

Compared to Teams, Forms, or SharePoint, Microsoft Planner is specifically designed for visual task management and project tracking, making it the primary Microsoft 365 service for task organization and monitoring.

Question 99:

Which Microsoft 365 service allows organizations to create automated workflows for approvals, notifications, and data processing?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that allows organizations to create automated workflows for approvals, notifications, and data processing without coding expertise. Power Apps focuses on application development but does not primarily automate workflows. Microsoft Teams provides collaboration and communication tools, but does not automate processes independently. Microsoft Planner manages tasks and projects but lacks workflow automation functionality.

Power Automate allows users to build flows triggered by events, schedules, or manual actions. For example, a flow can route a document for approval, send notifications when tasks are completed, or integrate data between Microsoft 365 apps and external services. Conditional logic, loops, and error handling allow complex workflows to be built efficiently.

Integration with SharePoint, OneDrive, Outlook, Teams, and third-party applications ensures end-to-end automation across the organization. Monitoring and analytics provide insights into flow execution, allowing administrators to identify issues and optimize workflows. Automation reduces manual effort, ensures consistency, and increases organizational productivity.

Compared to Power Apps, Teams, or Planner, Power Automate is the dedicated Microsoft 365 service for workflow automation, streamlining business processes, and improving operational efficiency.

Question 100:

Which Microsoft 365 service enables organizations to monitor compliance, enforce retention policies, and classify sensitive data?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Power BI

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that enables organizations to monitor compliance, enforce retention policies, and classify sensitive data across Microsoft 365 workloads. Microsoft Teams focuses on collaboration but does not provide centralized compliance tools. Microsoft OneDrive offers secure cloud storage but lacks enterprise-level compliance management. Power BI is a business intelligence platform and does not provide retention or data classification features.

Compliance Center allows administrators to apply retention labels to preserve content according to legal or regulatory requirements. Sensitivity labels classify data based on confidentiality, enabling encryption, access restrictions, and external sharing controls. Data loss prevention (DLP) policies help prevent accidental exposure of sensitive information.

The service integrates with Exchange Online, SharePoint Online, OneDrive, and Teams, enforcing consistent compliance and governance across the organization. Auditing, reporting, and eDiscovery capabilities provide visibility into data access and policy adherence, helping organizations maintain regulatory compliance. Advanced features like insider risk management and content search provide additional oversight and risk mitigation.

Compared to Teams, OneDrive, or Power BI, Microsoft Compliance Center is the primary Microsoft 365 service for compliance management, retention enforcement, and sensitive data classification, ensuring governance and regulatory adherence.