Microsoft MS-900 Microsoft 365 Fundamentals Exam Dumps and Practice Test Questions Set 10 Q181-200

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Question 181:

Which Microsoft 365 service allows organizations to detect and block phishing emails, malware, and malicious links in messages and documents?

A) Microsoft Defender for Office 365

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Defender for Office 365

Explanation:

Microsoft Defender for Office 365 is a Microsoft 365 service that enables organizations to detect and block phishing emails, malware, and malicious links in messages and documents. Microsoft Intune primarily manages devices and applications, ensuring compliance and security, but does not scan emails for threats. Microsoft OneDrive is a cloud storage platform that provides file access and sharing capabilities, but does not include threat detection. Microsoft Planner is a task management and project tracking tool that does not include security or threat protection features.

Defender for Office 365 integrates with Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams to protect email, documents, and collaboration tools. Safe Attachments ensures email attachments are scanned in a sandbox before delivery to prevent malware infections. Safe Links rewrites URLs in messages and documents to evaluate them at the time of click, preventing access to malicious sites. Anti-phishing and anti-spoofing policies prevent fraudulent emails from reaching employees’ inboxes.

Administrators can configure quarantine policies, alerts, and notifications for suspicious content. Comprehensive reporting and analytics provide visibility into threats, patterns, and remediation actions. Integration with Microsoft 365 Security Center allows centralized monitoring and response to security incidents. Compared to Intune, OneDrive, or Planner, Defender for Office 365 is a specialized solution for email and document threat protection, enhancing organizational security and safeguarding employees from phishing, malware, and other malicious activities in Microsoft 365.

Microsoft Defender for Office 365 is a security solution designed to protect organizations from email- and collaboration-based threats such as phishing, malware, ransomware, and malicious links. It integrates with Exchange Online, SharePoint Online, Teams, and OneDrive to scan incoming emails and shared files in real time, blocking harmful content before it reaches end users. Defender for Office 365 provides alerts, reporting, and automated responses, enabling administrators to investigate suspicious activity and respond quickly to threats. Its features, including safe attachments, safe links, anti-phishing policies, and threat intelligence, help reduce the risk of data breaches and protect sensitive information across collaboration channels.

Microsoft Intune is a cloud-based service for mobile device management (MDM) and mobile application management (MAM). It allows organizations to secure devices, applications, and corporate data on both company-owned and personal devices. Intune supports multiple operating systems, including Windows, macOS, iOS, and Android, and enables administrators to enforce security policies, deploy applications, and monitor device compliance. Integration with Azure Active Directory provides conditional access, ensuring only compliant devices can access organizational resources. Intune also allows remote actions such as wiping lost or compromised devices, enforcing encryption, and protecting corporate applications.

Microsoft OneDrive for Business is a cloud storage and file management platform that allows users to securely store, access, and share files from any device. OneDrive integrates with Teams, SharePoint, and Outlook for real-time co-authoring and collaboration. It also provides security and compliance features such as encryption, access controls, and auditing, ensuring that sensitive information is protected. OneDrive centralizes file storage, enhances mobility, supports remote work, and improves productivity by enabling seamless access to documents across devices.

Microsoft Planner is a task and project management tool that helps teams organize, assign, and track work efficiently. It provides visual boards, buckets, and task cards to categorize tasks, assign responsibilities, set deadlines, and monitor progress. Features like labels, checklists, and charts help teams track project status and identify bottlenecks. Planner integrates with Teams, Outlook, and other Microsoft 365 apps to enable task management within existing workflows. It enhances transparency, accountability, and coordination, ensuring the timely completion of projects.

Together, Microsoft Defender for Office 365, Intune, OneDrive, and Planner provide a comprehensive ecosystem for security, device management, file storage, and task coordination. Defender protects communication channels from threats, Intune ensures devices and applications are secure, OneDrive centralizes file storage and collaboration, and Planner organizes and tracks teamwork. Among these, Microsoft Defender for Office 365 is the primary service for protecting emails and collaboration environments from security threats, making it the key tool for enterprise protection.

Question 182:

Which Microsoft 365 service allows teams to collaborate on documents in real time with version control and secure sharing?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Forms

D) Microsoft Planner

Answer: A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that enables teams to collaborate on documents in real time with version control and secure sharing. Microsoft OneDrive offers personal or small-team file storage and co-authoring,, but lacks the structured collaboration environment provided by SharePoint. Microsoft Forms is used to create surveys, quizzes, and polls, and does not support document collaboration. Microsoft Planner organizes tasks and projects, but does not manage document storage or co-authoring.

SharePoint Online provides team sites, libraries, and lists to store, organize, and manage documents efficiently. Co-authoring allows multiple users to work on Word, Excel, or PowerPoint documents simultaneously, with changes reflected in real time. Version history ensures that previous iterations of a document can be restored if necessary. Permissions can be configured at the site, library, or document level to restrict access to sensitive information.

Integration with Microsoft Teams and OneDrive ensures seamless collaboration and accessibility across platforms. Workflow automation, notifications, and approval processes streamline business operations and enhance productivity. SharePoint supports secure external sharing with auditing and expiration controls to ensure compliance. Compared to OneDrive, Forms, or Planner, SharePoint Online provides a comprehensive, structured platform for team-based collaboration, secure document management, and real-time co-authoring, making it the preferred solution for organizational document collaboration in Microsoft 365.

Question 183:

Which Microsoft 365 service allows organizations to enforce multi-factor authentication and conditional access for secure sign-ins?

A) Azure Active Directory

B) Microsoft Intune

C) Microsoft Endpoint Manager

D) Microsoft Power Automate

Answer: A) Azure Active Directory

Explanation:

Azure Active Directory (Azure AD) is a Microsoft 365 service that allows organizations to enforce multi-factor authentication (MFA) and conditional access for secure sign-ins. Microsoft Intune manages devices and applications, Microsoft Endpoint Manager integrates device management tools, and Microsoft Power Automate automates workflows; none of these directly control authentication policies.

Azure AD provides single sign-on (SSO) across Microsoft 365 applications, enabling users to access multiple apps with one set of credentials. Conditional access policies allow administrators to require MFA, restrict access based on device compliance, user location, or risk level, and enforce additional verification if suspicious activity is detected. MFA provides an extra layer of security, requiring a second verification factor such as an app notification, text message, or biometric authentication.

Administrators can monitor login activity, detect risky sign-ins, and generate detailed reports to ensure compliance. Role-based access ensures that users have permissions appropriate to their responsibilities. Azure AD integration with Microsoft 365 workloads ensures consistent enforcement of identity and access policies across all applications. Compared to Intune, Endpoint Manager, or Power Automate, Azure AD is the foundational service for identity management, secure authentication, and access control, protecting organizational data and supporting governance within Microsoft 365.

Azure Active Directory (Azure AD) is Microsoft’s cloud-based identity and access management (IAM) service, providing centralized authentication and authorization for users, devices, and applications. It ensures secure access to Microsoft 365 services, Azure resources, and thousands of third-party applications. Azure AD enables single sign-on (SSO), multi-factor authentication (MFA), and conditional access policies, allowing organizations to control who can access resources, from which devices, and under what conditions. It also supports hybrid identity scenarios by integrating with on-premises Active Directory, giving users seamless access to both cloud and local resources.

In comparison, Microsoft Intune is focused on mobile device and application management, Microsoft Endpoint Manager provides unified endpoint management by combining Intune and Configuration Manager, and Power Automate is a workflow automation tool. While these services are important for device management and productivity, they do not provide the core identity and access management capabilities that Azure AD offers.

Azure AD also includes reporting and monitoring features that detect suspicious sign-ins, track login patterns, and investigate potential security incidents. Role-based access control (RBAC) ensures users have appropriate permissions while reducing security risks. By centralizing identity management, organizations can enhance security, enforce compliance, and provide secure access across their digital environment. For managing authentication, authorization, and secure access in Microsoft 365, Azure Active Directory is the primary solution, making it the correct choice.

Question 184:

Which Microsoft 365 service allows employees to automate workflows, approvals, and notifications without coding?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that allows employees to automate workflows, approvals, and notifications without writing code. Power Apps is focused on creating applications, Microsoft Teams enables collaboration, and Microsoft Planner is for task management. None of these serviceprovidessde low-code workflow automation in the same way Power Automate does.

Power Automate allows users to create flows triggered by events, schedules, or manual actions. These flows can automate approvals, notifications, data movement, and integration between Microsoft 365 services or third-party applications. Conditional logic, loops, and error handling allow complex automation processes to be created without traditional programming knowledge.

Integration with SharePoint, OneDrive, Teams, and Outlook enables automation across the Microsoft 365 ecosystem. Administrators can monitor execution, track performance, troubleshoot errors, and ensure compliance with organizational policies. Automating repetitive tasks reduces manual effort, enhances accuracy, and frees employees to focus on strategic work. Compared to Power Apps, Teams, or Planner, Power Automate is the dedicated Microsoft 365 service for workflow automation, increasing efficiency and productivity across business processes.

Power Automate is Microsoft 365’s workflow automation platform that allows users to automate repetitive tasks and business processes without writing code. It provides a low-code/no-code interface where users can create workflows that connect Microsoft 365 apps such as SharePoint, Teams, OneDrive, and Outlook, as well as many third-party services. Workflows can automate tasks like sending notifications, updating records, routing approvals, or transferring data between applications, all using a visual designer with drag-and-drop functionality.

In comparison, Power Apps is primarily used to build custom low-code or no-code applications, Microsoft Teams is a collaboration and communication platform, and Planner is a task and project management tool. While these tools enhance productivity and collaboration, they do not focus on automating processes across apps and services in the same no-code manner that Power Automate provides.

By using Power Automate, organizations can reduce manual effort, improve efficiency, and standardize business processes without any coding expertise. Its prebuilt templates, connectors, and AI integration make it easy for both technical and non-technical users to implement automation solutions, which is why Power Automate is the correct choice for no-code workflow automation.

Question 185:

Which Microsoft 365 service allows employees to create surveys, quizzes, and polls to collect feedback efficiently?

A) Microsoft Forms

B) Power BI

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that enables employees to create surveys, quizzes, and polls to collect feedback efficiently. Power BI is designed for data analytics and reporting, Microsoft Teams supports collaboration but does not provide survey creation, and Microsoft Planner is a task management tool without survey capabilities.

Forms allows users to design surveys with multiple question typess, including multiple-choice, text responses, ratings, and ranking scales. Branching logic can direct respondents through customized paths based on prior answers. Responses are collected in real time, summarized in dashboards, and can be exported to Excel for deeper analysis. Integration with Power BI enables visualization and trend analysis of responses across the organization.

Forms are used for employee engagement surveys, customer feedback, project evaluations, and training assessments. Notifications alert survey creators of new responses, and real-time summaries provide insights into trends and patterns. Compared to Power BI, Teams, or Planner, Microsoft Forms is the primary tool for structured, interactive data collection and initial analysis, enabling organizations to make informed decisions, improve engagement, and drive continuous improvement.

Question 186:

Which Microsoft 365 service allows organizations to classify data, apply sensitivity labels, and implement retention policies for compliance?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that enables organizations to classify data, apply sensitivity labels, and implement retention policies to ensure compliance with legal and regulatory requirements. Microsoft Teams focuses on collaboration and communication, but does not provide advanced data classification or compliance controls. Microsoft OneDrive offers cloud storage for individual or small team use but lacks enterprise-level compliance features. Microsoft Planner is a task and project management tool and does not manage data governance.

Compliance Center allows administrators to create retention policies to preserve important data for a defined period and automatically delete content when it is no longer needed. Sensitivity labels classify data based on confidentiality and enforce encryption, access restrictions, and protection against unauthorized sharing. Data Loss Prevention (DLP) policies prevent sensitive information such as financial, personal, or intellectual property data from being shared outside approved channels.

Integration with Exchange Online, SharePoint Online, OneDrive, and Teams ensures consistent application of retention and sensitivity policies across Microsoft 365. Audit logs, detailed reports, and monitoring dashboards provide insight into data usage, policy compliance, and potential risks. eDiscovery tools allow organizations to search, place holds, and export data for legal or regulatory purposes. Insider risk management identifies suspicious or risky behavior that could compromise sensitive information.

Compared to Teams, OneDrive, or Planner, Microsoft Compliance Center offers a centralized platform for data protection, policy enforcement, and compliance monitoring. It reduces organizational risk, enhances accountability, and ensures adherence to regulatory standards while maintaining productivity. Organizations can leverage their tools to secure critical business information, implement governance practices, and support operational efficiency effectively.

Microsoft Compliance Center is a centralized platform within Microsoft 365 that helps organizations manage regulatory, legal, and internal compliance requirements. It enables administrators to classify sensitive data, enforce retention policies, and prevent unauthorized sharing across Microsoft 365 workloads such as Exchange Online, SharePoint Online, OneDrive, and Teams. Compliance Center includes tools like data loss prevention (DLP), sensitivity labels, retention labels, auditing, and reporting, allowing organizations to detect risks, monitor activity, and ensure compliance with internal and external regulations.

In comparison, Microsoft Teams focuses on collaboration and communication, OneDrive provides cloud-based file storage and sharing, and Planner is a task and project management tool. While these services support productivity and teamwork, they do not provide enterprise-wide compliance management, governance, or risk mitigation capabilities.

By using Compliance Center, organizations can safeguard sensitive information, enforce consistent policies, and maintain alignment with regulatory standards. For protecting organizational data and managing compliance across Microsoft 365, Microsoft Compliance Center is the primary solution, making it the correct choice.

Question 187:

Which Microsoft 365 service allows teams to host online meetings, chat, and collaborate on documents in a single workspace?

A) Microsoft Teams

B) Microsoft Outlook

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that allows teams to host online meetings, chat, and collaborate on documents within a single workspace. Microsoft Outlook manages emails and calendars but lacks integrated chat, file co-authoring, or online meeting features. Microsoft OneDrive provides cloud storage and personal file sharing, but does not integrate communication and collaboration capabilities. Microsoft Planner organizes and tracks tasks, but does not support chat, meetings, or document collaboration.

Teams enables threaded conversations, audio and video meetings, screen sharing, and collaborative document editing. Channels organize communication by team, project, or topic, allowing members to access relevant files, messages, and conversations efficiently. Integration with OneDrive and SharePoint allows co-authoring in Word, Excel, and PowerPoint with version control and simultaneous updates.

Additional features include meeting scheduling, notifications, live events, breakout rooms, polls, Q&A sessions, and meeting recordings for training or reference purposes. Security is maintained through role-based access, encryption, conditional access policies, and compliance controls. Compared to Outlook, OneDrive, or Planner, Microsoft Teams serves as a centralized hub for collaboration, communication, and secure document management, increasing productivity, transparency, and coordination among team members.

Microsoft Teams is a collaboration and communication platform within Microsoft 365 that integrates chat, video and audio meetings, file sharing, and application workflows in a single workspace. Teams allows employees to communicate in real time through channels, threaded conversations, and private messaging while hosting virtual meetings, webinars, and screen sharing. Integration with OneDrive, SharePoint, Planner, and other Microsoft 365 apps allows users to co-author documents, manage tasks, and automate workflows directly within the platform. Teams provides enterprise-grade security and compliance features, ensuring that communications and shared content are protected across the organization.

In comparison, Microsoft Outlook is primarily an email and calendar application, OneDrive is a cloud-based file storage service, and Planner is a task and project management tool. While these tools support specific aspects of productivity, they do not provide the comprehensive communication and collaboration capabilities that Teams delivers.

By centralizing chat, meetings, and file collaboration, Microsoft Teams enhances teamwork, improves productivity, and reduces reliance on email for organizational communication. For facilitating collaboration and team interaction across the enterprise, Teams is the primary Microsoft 365 service, making it the correct choice.

Question 188:

Which Microsoft 365 service allows employees to visually track task progress using boards, buckets, and charts?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows employees to track task progress visually using boards, buckets, and charts. Microsoft Teams is primarily a collaboration and communication tool and requires integration with Planner for task tracking. Microsoft Forms collects survey responses and feedback but does not manage tasks. SharePoint Online provides document management and team sites but lacks visual task tracking features.

Planner allows users to create tasks, assign them to team members, set due dates, and categorize tasks into buckets. Visual charts and dashboards provide insights into task completion, workload distribution, and project progress. Integration with Microsoft Teams ensures task updates are visible within collaboration channels, improving team coordination and accountability.

Planner supports attachments, labels, comments, notifications, and Outlook calendar integration. Managers can monitor task progress, adjust assignments, and allocate resources efficiently. Compared to Teams, Forms, or SharePoint, Planner is designed for visual task management, enabling teams to stay organized, track progress, and maintain productivity across projects. Its user-friendly interface and integration with other Microsoft 365 services make it an essential tool for team-based project management.

Microsoft Planner is a task and project management tool within Microsoft 365 that helps teams organize, assign, and track work efficiently. It provides a visual interface with boards, buckets, and task cards, allowing users to create tasks, assign responsibilities, set due dates, and monitor progress. Features such as labels, checklists, and charts help teams categorize work, track completion, and identify bottlenecks. Planner integrates seamlessly with Microsoft Teams, Outlook, and other Microsoft 365 applications, enabling task management directly within collaboration workflows.

In comparison, Microsoft Teams is primarily a collaboration and communication platform, Microsoft Forms is a tool for creating surveys, quizzes, and polls, and SharePoint Online focuses on document management, content sharing, and intranet portals. While these tools support productivity and collaboration, none are designed specifically for organizing, tracking, and managing tasks and projects.

By using Planner, organizations gain transparency into project progress, enhance accountability among team members, and ensure the timely completion of tasks. It provides a simple and visual way to manage teamwork effectively, making Microsoft Planner the primary solution for task and project management in Microsoft 365, which is why it is the correct choice.

Question 189:

Which Microsoft 365 service allows organizations to monitor suspicious activities, insider risks, and compromised accounts to maintain security?

A) Microsoft 365 Security Center

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that allows organizations to monitor suspicious activities, insider risks, and compromised accounts to maintain security. Microsoft Intune focuses on device management and compliance policies, Microsoft OneDrive provides file storage, and Microsoft Planner manages tasks; none of these offer centralized threat detection and risk monitoring.

Security Center consolidates alerts from Microsoft Defender, Azure Active Directory, and other Microsoft security tools to detect unusual logins, unauthorized file access, or abnormal document sharing activities. Behavioral analytics identify potential insider threats, data exfiltration attempts, or compromised accounts. Administrators can investigate alerts, respond with remediation actions such as account suspension or password resets, and generate compliance reports.

Audit logs, dashboards, and reporting provide insight into security incidents, activity trends, and organizational risks. Integration with Microsoft 365 workloads ensures comprehensive monitoring across email, files, and collaboration platforms. Compared to Intune, OneDrive, or Planner, Microsoft 365 Security Center is the dedicated solution for proactive threat detection, insider risk management, and safeguarding sensitive data. It enables organizations to maintain compliance, enforce security policies, and protect critical business information from both internal and external threats.

Question 190:

Which Microsoft 365 service allows employees to build low-code applications to automate workflows and collect business data efficiently?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that enables employees to build low-code applications to automate workflows and efficiently collect business data. Power BI focuses on analytics and reporting, Microsoft Forms collects survey feedback, and Microsoft Planner organizes tasks and projects. None of these alternatives provides low-code application development capabilities.

Power Apps offers a visual drag-and-drop interface with templates for building applications that run on web, mobile, and within Microsoft Teams. These applications can integrate with Microsoft 365 services, SharePoint lists, SQL databases, and external systems, enabling workflow automation, data collection, and process streamlining. Employees can create apps for project tracking, service requests, approval processes, or operational workflows without requiring coding knowledge.

Integration with Power Automate allows apps to trigger automated workflows, notifications, or data synchronization across systems. Security is maintained through Azure Active Directory authentication, conditional access policies, and role-based permissions. Administrators can monitor app usage, ensure compliance, and evaluate performance. Compared to Power BI, Forms, or Planner, Power Apps is a dedicated service for low-code application development, enabling organizations to improve efficiency, reduce manual work, and empower employees to build tailored solutions that enhance business processes and accelerate digital transformation.

Question 191:

Which Microsoft 365 service allows organizations to enforce device compliance, manage applications, and secure corporate data on mobile devices?

A) Microsoft Intune

B) Azure Active Directory

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Intune

Explanation:

Microsoft Intune is a Microsoft 365 service that allows organizations to enforce device compliance, manage mobile and desktop applications, and protect corporate data on managed devices. Azure Active Directory focuses on identity and access management and does not provide device or application management. Microsoft OneDrive offers cloud storage and file sharing without device compliance or security controls. Microsoft Planner organizes and tracks tasks, but does not provide device management.

Intune supports Mobile Device Management (MDM) and Mobile Application Management (MAM) across Windows, iOS, Android, and macOS platforms. Compliance policies enforce security requirements such as device encryption, passcodes, and health checks, ensuring that only compliant devices can access organizational resources. Non-compliant devices can be blocked or restricted, mitigating the risk of data breaches.

Administrators can deploy applications, manage updates, monitor device health, and enforce policies through a centralized management console. Intune integrates with Azure Active Directory to enforce conditional access, ensuring that corporate applications and data are only accessible from compliant devices. It supports BYOD (Bring Your Own Device) scenarios, separating personal content from corporate data to maintain security without compromising user privacy. Reporting and analytics provide insights into compliance status, device inventory, and risk assessment. Compared to Azure AD, OneDrive, or Planner, Intune is the primary service for device and application management, ensuring security, compliance, and protection of organizational data across all endpoints in Microsoft 365.

Question 192:

Which Microsoft 365 service provides real-time collaboration and co-authoring for team documents stored in the cloud?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Teams

D) Microsoft Yammer

Answer: A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that enables teams to collaborate on documents in real time with version control and secure sharing. Microsoft OneDrive is intended for personal file storage and small-team collaboration, offering limited co-authoring features. Microsoft Teams facilitates communication and collaboration but relies on SharePoint or OneDrive for document storage and co-authoring. Microsoft Yammer is an enterprise social networking platform that focuses on organizational communication rather than document management.

SharePoint Online provides team sites, document libraries, and lists to organize and manage documents. Multiple users can co-author Word, Excel, and PowerPoint files simultaneously, with changes updated in real time. Version history allows teams to track edits and revert to previous versions when necessary. Permissions can be configured at the document, library, or site level to ensure that sensitive data is only accessible to authorized users.

Integration with Microsoft Teams and OneDrive ensures seamless access to documents across collaboration platforms. Workflow automation, approval processes, and notifications enhance productivity and streamline operations. SharePoint supports secure external sharing with auditing and expiration policies to maintain governance and compliance. Compared to OneDrive, Teams, or Yammer, SharePoint Online offers a structured platform for secure, large-scale team collaboration with co-authoring, version control, and advanced document management capabilities. It is a critical service for improving teamwork, ensuring security, and supporting organizational productivity.

Question 193:

Which Microsoft 365 service allows employees to create surveys, polls, and quizzes to collect feedback?

A) Microsoft Forms

B) Power BI

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that allows employees to create surveys, polls, and quizzes to collect feedback efficiently. Power BI is designed for data analysis and visualization, Microsoft Teams is a collaboration platform, and Microsoft Planner manages tasks; none of these tools provides survey or quiz creation capabilities.

Forms provides a simple, intuitive interface for building surveys with various question types, including multiple-choice, text, ratings, and ranking scales. Branching logic can direct respondents through different paths based on their answers, creating dynamic surveys tailored to the user. Responses are collected in real time and summarized automatically, with data export options to Excel or integration with Power BI for advanced visualization.

Forms are used for employee engagement surveys, customer satisfaction assessments, project evaluations, and training feedback. Notifications alert survey creators to new responses, and dashboards provide immediate insights into patterns and trends. Compared to Power BI, Teams, or Planner, Microsoft Forms is the primary service for structured feedback collection, enabling organizations to gather actionable insights, make informed decisions, and improve engagement and performance across teams. Its integration with other Microsoft 365 services enhances collaboration and allows seamless analysis of collected data.

Question 194:

Which Microsoft 365 service allows organizations to detect suspicious activity, insider threats, and compromised accounts?

A) Microsoft 365 Security Center

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that allows organizations to detect suspicious activity, insider threats, and compromised accounts. Microsoft Intune manages devices and aapplications but does not provide threat detection. Microsoft OneDrive provides cloud storage without security intelligence, and Microsoft Planner manages tasks without monitoring for risks or threats.

Security Center aggregates alerts from Microsoft Defender, Azure Active Directory, and other Microsoft security services. Behavioral analytics detect unusual patterns such as unauthorized file access, abnormal logins, or abnormal sharing activity. Insider threats, including data theft or accidental exposure, can be identified and mitigated. Administrators can investigate alerts, implement remediation actions like account suspension or password resets, and generate compliance and audit reports.

Audit logs and dashboards provide visibility into security incidents and trends. Integration with Microsoft 365 applications ensures monitoring across email, files, and collaboration tools. Compared to Intune, OneDrive, or Planner, Security Center is the dedicated platform for proactive threat detection, risk management, and data protection. It enables organizations to maintain compliance, secure sensitive information, and protect the enterprise from both internal and external security threats.

Question 195:

Which Microsoft 365 service allows employees to build low-code applications to automate business processes and collect data?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that allows employees to build low-code applications to automate business processes and collect data efficiently. Power BI focuses on analytics and reporting, Microsoft Forms collects survey feedback, and Microsoft Planner organizes tasks. None of these alternatives provides low-code app creation capabilities.

Power Apps offers a drag-and-drop interface, prebuilt templates, and connectors to Microsoft 365 services, SharePoint, SQL databases, and third-party applications. Employees can create apps for approvals, service requests, project tracking, or complex operational workflows without coding knowledge. Integration with Power Automate allows apps to trigger workflows, notifications, and data synchronization across systems.

Security is maintained through Azure Active Directory authentication, conditional access, and role-based permissions. Administrators can monitor app usage, ensure compliance, and evaluate performance to meet organizational standards. Compared to Power BI, Forms, or Planner, Power Apps is the primary solution for low-code application development, enabling organizations to increase operational efficiency, reduce manual effort, and empower employees to create customized solutions that streamline business processes and support digital transformation.

Question 196:

Which Microsoft 365 service allows teams to host meetings, chat, and collaborate on files in one integrated platform?

A) Microsoft Teams

B) Microsoft Outlook

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that allows teams to host meetings, chat, and collaborate on files in a unified platform. Microsoft Outlook manages emails and calendars but does not provide real-time chat, document collaboration, or online meeting capabilities. Microsoft OneDrive provides personal cloud storage and basic sharing features, but lacks integrated communication and collaboration. Microsoft Planner is a task management tool and does not provide chat or meeting capabilities.

Teams provides threaded channels for organized communication, enabling team members to share messages, updates, and files in context. Audio and video meetings, screen sharing, and live events facilitate synchronous collaboration. Integration with OneDrive and SharePoint allows real-time co-authoring of Word, Excel, and PowerPoint documents with version history.

Additional features include scheduling meetings, sending notifications, breakout rooms, polls, Q&A sessions, and recording meetings for future reference. Security is ensured through encryption, role-based access control, and conditional access policies, protecting sensitive organizational data. Compared to Outlook, OneDrive, or Planner, Microsoft Teams provides a central hub for collaboration, communication, and secure document management, improving productivity, coordination, and transparency for teams within Microsoft 365.

Question 197:

Which Microsoft 365 service allows organizations to classify data, apply sensitivity labels, and enforce data retention policies?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to classify data, apply sensitivity labels, and enforce retention policies. Microsoft Teams provides collaboration tools but does not offer enterprise-level compliance features. Microsoft OneDrive offers cloud storage but lacks centralized compliance management, and Microsoft Planner organizes tasks without supporting data governance or retention policies.

Compliance Center provides tools to implement retention and deletion policies to meet regulatory and legal requirements. Sensitivity labels classify data based on its level of confidentiality and enforce protections such as encryption, access restrictions, and prevention of unauthorized sharing. Data Loss Prevention (DLP) policies detect sensitive content like financial, personal, or intellectual property information and prevent it from being shared outside approved channels.

Integration with Exchange Online, SharePoint Online, OneDrive, and Teams ensures consistent application of policies across the Microsoft 365 ecosystem. Audit logs, dashboards, and reporting provide insights into policy compliance and organizational risks. eDiscovery tools enable legal searches, content holds, and data export for investigations. Insider risk management monitors employee activity to detect potential threats. Compared to Teams, OneDrive, or Planner, Compliance Center provides centralized governance, enabling organizations to reduce risk, protect sensitive information, and ensure regulatory compliance while supporting business productivity.

Question 198:

Which Microsoft 365 service allows employees to visually track task progress using boards, buckets, and charts?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows employees to visually track task progress using boards, buckets, and charts. Microsoft Teams enables collaboration and communication, but does not provide task management by itself. Microsoft Forms is used for surveys, quizzes, and feedback collection, and does not track tasks. SharePoint Online is primarily a document management and collaboration platform, not a visual task tracking tool.

Planner allows users to create tasks, assign responsibilities, set due dates, and categorize tasks into buckets. Visual charts and dashboards provide insights into task completion, resource allocation, and progress monitoring. Integration with Teams allows updates and notifications to be visible in collaboration channels, enhancing team coordination and accountability.

Planner supports attachments, labels, comments, notifications, and Outlook calendar integration. Managers can monitor workload distribution, adjust assignments, and optimize resource use. Compared to Teams, Forms, or SharePoint, Planner provides a structured visual interface to manage tasks and projects, helping teams stay organized, increase efficiency, and track progress in real time. Its integration with Microsoft 365 services makes it an essential tool for effective project and task management across organizations.

Question 199:

Which Microsoft 365 service allows organizations to detect suspicious activity, compromised accounts, and insider threats to maintain security?

A) Microsoft 365 Security Center

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service that allows organizations to detect suspicious activity, compromised accounts, and insider threats to maintain security. Microsoft Intune manages devices and applications, but does not monitor user activity for threats. Microsoft OneDrive provides cloud storage without advanced security analytics, and Microsoft Planner manages tasks without monitoring security risks.

Security Center consolidates alerts from Microsoft Defender, Azure Active Directory, and other Microsoft security tools. Behavioral analytics identify abnormal patterns, such as unauthorized access attempts, unusual file sharing, or suspicious login locations. Insider threats and potential breaches can be detected early, allowing administrators to take proactive measures like password resets or account suspension.

Audit logs, dashboards, and reports provide insight into security incidents, trends, and potential risks. Integration with Microsoft 365 applications ensures monitoring across email, documents, and collaboration platforms. Compared to Intune, OneDrive, or Planner, Security Center is the dedicated solution for threat detection, insider risk management, and protection of sensitive data. It helps organizations maintain compliance, enforce security policies, and protect business-critical information from internal and external threats.

Question 200:

Which Microsoft 365 service allows employees to build low-code applications to automate workflows and collect data efficiently?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that enables employees to build low-code applications to automate workflows and collect data efficiently. Power BI is focused on analytics and visualization, Microsoft Forms collects survey and feedback data, and Microsoft Planner manages tasks. None of these provides low-code application creation capabilities.

Power Apps provides a drag-and-drop interface, templates, and connectors to Microsoft 365 services, SharePoint, SQL databases, and third-party applications. Users can create apps for approvals, service requests, project tracking, and complex operational workflows without requiring programming expertise. Integration with Power Automate allows apps to trigger workflows, notifications, and automated processes.

Security is enforced using Azure Active Directory authentication, conditional access policies, and role-based permissions. Administrators can monitor app usage, compliance, and performance to ensure organizational standards are met. Compared to Power BI, Forms, or Planner, Power Apps empowers employees to create custom, low-code applications that streamline business processes, enhance productivity, and accelerate digital transformation by reducing manual work and automating routine tasks efficiently.