Microsoft MB-800 Practice Test Questions, Exam Dumps

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MB-800 Microsoft Practice Test Questions and Exam Dumps

Question No 1:

A company uses Dynamics 365 Business Central. When users create sales documents, the system must display an alert that shows the customer's remaining credit and notify the user if the customer has any overdue payments.

What should you do to configure a credit limit and overdue payment warning?

A. Configure the Block Customer field.
B. Configure the Late Payment Predict extension.
C. Select Both Warnings in the Credit Warnings field.
D. Enable the Exact Cost Reversing Mandatory field.

Correct Answer: C

Explanation:

In Dynamics 365 Business Central, when configuring alerts related to customer credit limits and overdue payments, the proper approach is to use the Credit Warnings field. This feature is designed to allow the system to trigger warnings based on a customer's credit status when creating sales documents such as orders or invoices.

Option A, configuring the Block Customer field, would prevent the creation of transactions for that customer but does not provide an alert or warning regarding credit limits or overdue payments. This setting is useful when you want to block customers from making purchases entirely but does not offer the flexibility of showing warnings for overdue payments or remaining credit as required in this scenario. Therefore, A is not the right option.

Option B refers to the Late Payment Predict extension, which is designed for predicting late payments rather than directly alerting users about current credit limits or overdue payments at the time of sales document creation. While this could be helpful for analyzing payment trends, it doesn't meet the specific requirement of triggering alerts when creating sales documents. As such, B is not the correct choice.

Option C is correct because selecting Both Warnings in the Credit Warnings field will enable two types of alerts for customers: one regarding the remaining credit and the other about overdue payments. This option directly addresses the requirement to notify users about the customer's remaining credit as well as any overdue payments, ensuring that the system alerts users when they try to create a sales document for a customer with such issues.

Option D, enabling the Exact Cost Reversing Mandatory field, is not relevant to credit limit or overdue payment warnings. This field is used for cost accounting purposes, specifically ensuring that exact cost reversal is mandatory in certain situations. It has no impact on credit limit or overdue payment alerts, making D the incorrect choice.

In conclusion, to meet the requirement of showing alerts for both remaining credit and overdue payments during sales document creation in Dynamics 365 Business Central, selecting C (Both Warnings in the Credit Warnings field) is the appropriate solution. This option ensures that users receive the necessary warnings about credit and payment status.

Question No 2:

You configure a cloud-based printer in Dynamics 365 Business Central. Purchase orders printed by users must automatically print to the cloud-based printer. You need to create a setup record for the user, report, and printer combination.

On which page should you create the setup record?

A. Printer Selections
B. Printer Management
C. Report Layout Selection
D. Report Selection – Purchase
E. Document Sending Profiles

Correct Answer: C

Explanation:

In Dynamics 365 Business Central, when setting up a printing process that involves a cloud-based printer, it is essential to establish a correct configuration that links users, reports, and printers. The correct page to create the setup record in this scenario is the Report Layout Selection page, which is covered by option C.

Let's review the other options to better understand why option C is the correct choice:

Option A: Printer Selections
The Printer Selections page is typically used to define printer settings for specific tasks. While it is essential for some printer setup processes, it does not directly manage the assignment of a report to a specific printer, nor does it handle the configuration of printing for purchase orders automatically. This makes it not suitable for automatically connecting reports like purchase orders to cloud printers.

Option B: Printer Management
Printer Management is generally used for managing printer configurations and maintaining a list of available printers. However, it does not handle the specific report-to-printer setup that is required for ensuring that printed purchase orders are automatically sent to a cloud printer. This page may help in configuring the printer itself, but not in creating the report and user-specific setup necessary for automated printing.

Option C: Report Layout Selection
The Report Layout Selection page is the correct location for linking specific reports to printers. Here, you can specify the layout that should be used for a report (in this case, a purchase order) and assign it to a printer, including a cloud-based printer. This page allows for the automatic assignment of reports to printers based on the user's preferences or other criteria, such as report type. By creating a setup record on this page, you ensure that the purchase order is printed automatically using the configured cloud printer. This page directly supports the goal of assigning a cloud printer to specific reports for automatic printing.

Option D: Report Selection – Purchase
The Report Selection – Purchase page is generally used for defining the reports that should be used for purchase order-related activities. However, it is focused more on the type of reports to be generated rather than linking those reports to a printer. While it could be part of the broader setup process, it is not the appropriate page for creating the printer setup that links reports to the correct output device, such as a cloud-based printer.

Option E: Document Sending Profiles
The Document Sending Profiles page is used for defining how documents (such as invoices, orders, or quotes) are sent, including via email or through other channels like electronic document exchange. This page is not designed to handle printer configurations or specific report-to-printer assignments. It is more focused on the method of document delivery rather than the actual printer setup for automatic printing.

For the task of automatically printing purchase orders to a cloud-based printer, the Report Layout Selection page (option C) is the most appropriate location to create the setup record. This page allows for direct configuration of report-to-printer assignments, ensuring that the correct layout and printer are used for printing reports such as purchase orders.

Question No 3:

Which action should you use to add users to Dynamics 365 Business Central Online for the first time?

A. Get New Users from Microsoft 365
B. Create a new entry on the User Setup page
C. Update Users from Microsoft 365
D. Import User Groups

Correct answer: A

Explanation:

When implementing Dynamics 365 Business Central Online and adding users for the first time, the most efficient way to add users is to synchronize them from Microsoft 365 (formerly Office 365). This allows the system to automatically retrieve user information from the organization's Microsoft 365 account, ensuring that user accounts are aligned with the existing directory service, which simplifies user management and authentication.

Option A ("Get New Users from Microsoft 365") is the correct approach for adding users to Dynamics 365 Business Central Online for the first time. This action pulls in new users directly from the Microsoft 365 tenant, avoiding the need for manual entry or duplicate setup, and ensuring consistency with the organization's existing user base.

Option B ("Create a new entry on the User Setup page") involves manually creating user accounts in the system. While this approach can work for specific use cases, it is not the most efficient or scalable method for adding a large number of users, especially when integrating with Microsoft 365. It also requires manual input of user information, which increases the potential for errors and adds unnecessary overhead.

Option C ("Update Users from Microsoft 365") typically refers to updating the details of existing users who are already in the system. This action synchronizes user information but does not add new users. It’s useful when there are changes to user details, such as updates to email addresses or roles, but it does not serve as the method to add new users initially.

Option D ("Import User Groups") is related to importing user groups, not individual user accounts. This feature is useful when you want to import predefined user groups that have specific permissions, but it does not directly add individual users to the system. While it may be part of a broader user management strategy, it is not the correct action for adding users for the first time.

In conclusion, option A is the most appropriate action for efficiently adding new users to Dynamics 365 Business Central Online, leveraging integration with Microsoft 365 for user synchronization.

Question No 4:

The company wants to print financial statements by using a cloud-based printer. You need to recommend the type of printer the customer should install. Which type of printer should you recommend?

A. Email
B. System
C. Client default
D. Server default

Correct answer: D

Explanation:

In Dynamics 365 Business Central, when printing documents like financial statements, users can configure their print settings to either use a local printer or a cloud-based printer, depending on the specific setup of their environment. The recommendation here should be based on the type of printer that is most suitable for cloud-based operations.

The Server default printer type (option D) is the most appropriate for this scenario. This type of printer is used when the printing process is carried out via the server, which is typical for cloud-based printing solutions. With cloud-based printing, the print job is often processed on the server side and then sent to a cloud printer. As a result, the server default printer is a good fit for printing financial statements in a cloud environment, as it ensures consistent and reliable output across users and departments.

Now, let’s evaluate why the other options are not suitable:

A. Email – This option refers to using an email address to send print jobs, which can be an option for certain types of printers but is not ideal for cloud-based printing in the context of Dynamics 365 Business Central. Printing financial statements typically requires more direct integration with a printer configured within the system.

B. System – The system printer is typically used for local or specific system-level printing, not for cloud-based operations. It does not address the requirement to use a cloud-based printer, making it an inappropriate choice for this case.

C. Client default – This refers to the default printer configured on the client machine. While this could work for local printing, it’s not suitable for cloud-based printing since it relies on a locally connected printer rather than one available via the cloud or server-based environment. Cloud printing typically bypasses local configurations in favor of server-side management.

Therefore, D is the most appropriate recommendation because it directly supports the functionality needed for cloud-based printing, ensuring that financial statements can be printed securely and efficiently through the cloud-based infrastructure.

Question No 5:

You need to copy the setup and master data from a test instance to a production instance in Dynamics 365 Business Central without copying transaction data. What are two possible ways to achieve this?

A. Use the Run Migration Now function from Cloud Migration Management
B. Create and export a configuration package from the source company. Next, import it into the destination company
C. Use the Copy Data from Company function from the Configuration Worksheet page
D. Use the Copy function from the Companies page

Correct answer: B and D

Explanation:

In Dynamics 365 Business Central, when migrating setup and master data between companies, it is important to ensure that only the necessary data (like master data and configurations) is copied, and transaction data is not included. There are several methods to achieve this, and the following two options are valid for copying data between instances without transferring transactions:

Option B: Create and export a configuration package from the source company. Next, import it into the destination company.
This is one of the most efficient methods for transferring only setup and master data. A configuration package allows you to select specific data tables to export, ensuring that you only copy the necessary setup information and master data, such as customer lists, item information, etc. Once the configuration package is exported from the test company, you can import it into the production company without copying any transactional data.
Option D: Use the Copy function from the Companies page.
The Companies page in Business Central offers a straightforward method to copy a company’s setup and master data. This copy function duplicates the company configuration, including setup and master data, but does not copy transactional data. This option allows for a quick migration of settings from a test instance to production, which is ideal when you want to avoid copying any transactional data.

The other options are less suitable because:

Option A: Use the Run Migration Now function from Cloud Migration Management.
This function is primarily used in cloud migration scenarios where you are moving from a different version of Business Central or an external system to Business Central. It is not intended for copying data between two companies within the same instance of Business Central and would likely involve more than just setup and master data, including transactional information.
Option C: Use the Copy Data from Company function from the Configuration Worksheet page.
The Copy Data from Company function is used to copy data between companies, but it is typically used for copying transaction data or other data sets in addition to setup. This function does not specifically focus on setup and master data without including transactions, making it a less precise choice for this use case.

Therefore, the best options for achieving the goal are B and D, as they specifically allow the copying of only setup and master data without including transactional information.

Question No 6:

You are implementing Dynamics 365 Business Central for a customer. The customer wants to upload starting entries for all master data through a general journal on the last day of the current month. You need to upload the data according to this requirement.

Which three functions should you select? Each correct answer presents a complete solution.

A. Vendors Opening balance
B. G/L Accounts Opening balance
C. Calculate Inventory

D. Get Standard Journals
E. Customers Opening balance

Correct Answer: A, B, E

Explanation:

When uploading starting entries through a general journal for all master data in Dynamics 365 Business Central, it is important to ensure that the balances for vendors, customers, and general ledger (G/L) accounts are properly initialized. These balances are crucial for the business to track opening balances for transactions after the upload. Let’s break down each option to understand which ones are appropriate for this process:

A. Vendors Opening balance
This option is required to upload the opening balances for vendors. It initializes the starting balance for accounts payable or the vendor’s liability, ensuring the correct amounts are carried over into the system. Since the customer needs to upload starting entries related to master data, this function is essential. Therefore, A is correct.
B. G/L Accounts Opening balance
This option allows the system to upload opening balances for general ledger (G/L) accounts. These are critical for starting balances for the company’s accounting system. The G/L accounts opening balance ensures that all financial data is correctly reflected in the system from the start of its use. Since this is directly related to uploading master data via a general journal, B is also correct.
C. Calculate Inventory
While this function is useful for updating and calculating inventory quantities and values, it is not directly related to uploading starting entries for master data through a general journal. This is typically done for inventory reconciliation or valuation purposes, not for the general journal upload process. Therefore, C is not required and is not the correct answer.
D. Get Standard Journals
This option retrieves predefined or standard journal entries, often used for recurring transactions. However, the customer's requirement is to upload starting entries for master data, which focuses on opening balances for vendors, customers, and G/L accounts, not recurring entries. Therefore, D is not a solution to this requirement.
E. Customers Opening balance
Just like the vendor opening balance, the customers opening balance function is used to upload the starting balance for customer accounts. This ensures that accounts receivable for all customers are initialized with correct balances in the system. This is also part of uploading master data for opening balances. Hence, E is correct.

In conclusion, the correct functions for uploading starting entries for all master data via a general journal are A, B, and E. These options allow the initialization of opening balances for vendors, customers, and general ledger accounts, which is exactly what the customer needs.

Question No 7:

You are working with Dynamics 365 Business Central and need to set up an automatic process that creates purchase invoices based on received purchase orders. Which feature should you use to automate this process?

A. Recurring Journals
B. Purchase Order Processing
C. Purchase Invoice Automation
D. Document Approval Workflows

Correct Answer: C. Purchase Invoice Automation

Explanation:

In Microsoft Dynamics 365 Business Central, automating business processes such as purchase invoice creation is crucial for reducing manual tasks, improving efficiency, and minimizing errors. To automatically create purchase invoices based on received purchase orders, the best feature to use is Purchase Invoice Automation.

Purchase Invoice Automation enables the system to automatically generate purchase invoices based on the purchase orders that have been received. When goods or services are received, this feature compares the purchase orders with the corresponding receipt entries and, if everything matches, generates a purchase invoice. This minimizes the manual effort of entering data and ensures that invoices are accurately aligned with the original orders.

The feature supports key processes, including:

Matching purchase receipts to purchase orders, ensuring that what was received aligns with what was ordered.
Automatic invoice creation based on predefined matching rules.
Efficient processing of invoices that can be reviewed before posting, or directly posted depending on the setup.

This automation is ideal for businesses that frequently place large volumes of orders, as it allows them to streamline the entire accounts payable process. The automated system reduces the administrative burden and the risk of human error, which can lead to incorrect billing or payment delays.

Other options, such as Recurring Journals (A) and Document Approval Workflows (D), are useful for different types of business processes but do not directly address the automation of purchase invoice creation. Recurring Journals are primarily used for repeating accounting entries on a set schedule, such as rent payments or depreciation, while Document Approval Workflows are designed to manage approvals for various business documents but not specifically for automating purchase invoice creation.

Purchase Order Processing (B) refers to the management of purchase orders, from creation to receiving goods and services, but it doesn't automate the invoice creation from received orders. It is part of the larger procurement process rather than a focused automation feature for invoice creation.

By utilizing Purchase Invoice Automation, businesses can optimize the time-consuming task of invoice processing and ensure consistency and accuracy in their financial records. This functionality is critical for reducing bottlenecks in the accounts payable cycle, improving cash flow management, and ensuring smoother operations.

For candidates preparing for the MB-800 exam, it is essential to understand how to leverage features like Purchase Invoice Automation to streamline processes in Dynamics 365 Business Central and optimize the overall financial workflow.

Question No 8:

You need to set up the system to track inventory levels across multiple locations in Dynamics 365 Business Central. Which feature should you use to achieve this?

A. Location Codes
B. Item Tracking
C. Item Journals
D. Warehouse Management

Correct Answer: A. Location Codes

Explanation:

In Microsoft Dynamics 365 Business Central, the management of inventory across multiple locations is a critical task for businesses with geographically distributed operations. To track inventory levels at different sites or locations, the most appropriate feature to use is Location Codes.

Location Codes in Dynamics 365 Business Central allow businesses to define multiple physical inventory locations, such as warehouses, stores, or distribution centers. This functionality enables inventory tracking and management by location, making it easier to monitor stock levels across different sites and optimize stock movements.

When you set up Location Codes, you can assign them to items to track their availability in specific locations. Each location can have different inventory rules, stock levels, and reporting requirements. By using this feature, you ensure that inventory records reflect the actual stock in each location, enabling more accurate replenishment and better decision-making in procurement and sales.

The process of setting up Location Codes involves:

Defining Locations: You can create new location codes to represent each physical location where inventory is held. Each location can have unique attributes, such as warehouse-specific items or different stock rules.
Assigning Items to Locations: You can assign items to particular locations to track their quantity and other attributes, such as minimum and maximum stock levels, unit of measure, and location-specific pricing.
Managing Transactions by Location: As goods are received, transferred, or sold, the system automatically updates the inventory records for each location. This ensures that the correct stock quantities are maintained at each site.

Other options like Item Tracking (B) focus on serial numbers, lot numbers, or batch tracking for individual items, which are more relevant for products that require detailed tracking rather than managing inventory across multiple locations. Item Journals (C) are used for manual inventory adjustments and not for managing locations. Warehouse Management (D) refers to more advanced logistics and inventory management features, such as barcode scanning and detailed stock movements, but Location Codes provide the basic setup for tracking inventory across multiple sites.

By using Location Codes, businesses can achieve efficient inventory management across multiple locations, improving stock visibility, reducing stockouts, and optimizing their supply chain operations. This setup is particularly beneficial for businesses with complex inventory needs or those operating in multiple regions.

For the MB-800 exam, it is important to understand how to configure Location Codes in Dynamics 365 Business Central to effectively manage inventory across various locations, ensuring seamless operations and accurate financial reporting.