NetSuite NetSuite Administrator Practice Test Questions, Exam Dumps

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NetSuite Administrator NetSuite Practice Test Questions and Exam Dumps

Question No 1:

Which Performance Details log represents the time it took for data to move back and forth between the client and the NetSuite server?

A. Workflow
B. Server
C. Network
D. Client

Correct Answer: C

Explanation:

In performance monitoring and logging, especially when dealing with systems like NetSuite, understanding where delays or performance issues occur is crucial for troubleshooting and optimization. The various logs available in performance details help categorize and capture different aspects of the system’s interaction and processing times. Here’s a breakdown of the relevant logs and their purposes:

A. Workflow: The Workflow log tracks the performance related to workflows within the system. This includes actions or processes that are part of business automation within NetSuite. Workflows can trigger processes like sending emails, updating records, or triggering other scripts, but it doesn’t specifically track the time it takes for data to travel between the client and the server.
B. Server: The Server log focuses on the server-side operations, including any internal processing or server-related delays. It records actions that happen on the server, like the execution of server-side scripts or processing of server requests. While this log provides insight into how the server is performing, it doesn’t specifically capture the time spent transmitting data to and from the client.
C. Network: The Network log is the one that specifically captures the time it takes for data to move between the client (the user’s system) and the NetSuite server. This includes the time spent in transmission between these two points. Network performance can be affected by factors like bandwidth, latency, and packet loss, all of which contribute to the overall time taken for data to move back and forth. This is the log you're looking for when you're interested in tracking how long it takes for the data to travel across the network.
D. Client: The Client log typically records performance details from the client-side, focusing on how the application or web browser is performing when interacting with the server. This includes details about the user’s browser, like rendering times, JavaScript execution times, or any client-side scripts running. While this can be useful in understanding delays from the user’s perspective, it doesn’t specifically capture the data transfer times between the client and server.

Thus, C (Network) is the correct answer because this log directly represents the time it took for data to move back and forth between the client and the NetSuite server, capturing network-related performance issues such as delays and transmission times.

Question No 2:

Customers with multiple subsidiaries must ensure that employees reply using an email address from the appropriate subsidiary.

What From Address For Emailed Forms preference must be selected from Email Preferences?

A. Subsidiary Return Email Address
B. Customer Subsidiary Email Address
C. Company Return Email Address
D. User Email Address

Correct Answer: A

Explanation:

When managing a business with multiple subsidiaries, it is crucial to ensure that the correct email address is used for communication, especially for sending emailed forms. This is important to maintain proper correspondence and ensure that replies are directed to the appropriate subsidiary. Let's explore each option to understand why A is the correct choice.

A. Subsidiary Return Email Address: This option ensures that emails are sent from an address associated with the specific subsidiary from which the form is being emailed. If a business has multiple subsidiaries, it's important for each subsidiary to have its own return email address so that responses can be properly attributed and directed. By selecting this preference, you ensure that the right subsidiary's email address is used as the "From" address in outgoing emails, making it the correct choice.
B. Customer Subsidiary Email Address: While this option might seem relevant because it references a subsidiary's email address, it is not the correct setting for ensuring that the correct email is used when replying to forms. The term "Customer Subsidiary Email Address" is typically used in contexts related to customer communication and not for internal employee forms or responses, which makes it less appropriate for this particular situation.
C. Company Return Email Address: The "Company Return Email Address" would typically be used when emails are sent from the company as a whole, without specifying any particular subsidiary. This is useful for general communications but would not be ideal when dealing with multiple subsidiaries that need to ensure responses are routed to the correct one. Since this doesn't allow for subsidiary-specific customization, it is not the best choice for this scenario.
D. User Email Address: This setting would use the email address of the user (likely the employee sending the form) as the return address. While this could work in certain scenarios, it doesn't solve the issue of ensuring that the reply is from the correct subsidiary. It’s focused on the individual user rather than the subsidiary, making it less suitable for situations involving multiple subsidiaries.

In conclusion, A. Subsidiary Return Email Address is the correct setting to select when a business needs to ensure that emails are sent from the appropriate subsidiary’s email address. This ensures proper communication flows and that responses are correctly directed to the right subsidiary.

Question No 3:

Which Restrict By folder permission allows an Administrator to restrict a File Cabinet folder to specific users?

A. Group
B. Employee
C. Department
D. Subsidiary

Correct Answer: B

Explanation:

In systems where file management and user access control are important, such as in an enterprise resource planning (ERP) system like NetSuite, restricting access to certain folders or files can be vital for maintaining data security and organizing information. In this context, the Restrict By permission is used to limit access to File Cabinet folders to specific users or groups.

Employee is the correct option because it allows the Administrator to restrict access to a folder based on individual users. When set to "Employee," the Administrator can select specific employees who are authorized to view, modify, or interact with the contents of the folder. This is particularly useful for controlling access to confidential or sensitive files that should only be available to certain employees in the organization. By assigning folder permissions at the employee level, the Administrator ensures that only the designated users can access the folder.
Group is not the correct choice because it allows you to restrict folder access to groups of users, not individual employees. While group-based permissions are useful for managing access at a broader level (for example, all members of a certain team or department), it doesn't provide the granular control that is needed for restricting access to specific individuals.
Department allows an Administrator to restrict access to users within a certain department. This approach is useful when you want all employees in a particular department to have access to specific files. However, it doesn't provide the level of specificity required to restrict a folder to just a few individual employees outside of the broader department setting.
Subsidiary allows you to restrict access based on the subsidiary that an employee belongs to. This is particularly useful in multi-subsidiary organizations. However, if you need to restrict access to a folder to only a few select users across different subsidiaries, this option wouldn't provide the necessary flexibility for individual user control.

In conclusion, Employee is the most specific option for restricting a File Cabinet folder to a particular set of users. It gives the Administrator the ability to control access at the individual employee level, ensuring that only the appropriate users can access or manage the files contained within that folder.

Question No 4:

Which two field types can be included in a Global Search when the Store Value Preference is enabled? (Choose two.)

A. Email Address
B. Date
C. Time of Day
D. a Phone Number

Correct Answer: B and D

Explanation:

When the Store Value Preference is enabled in systems that manage search data (such as customer relationship management (CRM) systems or databases), it allows specific field types to be indexed for quick and efficient global searches. These fields can store key data and be searched across the entire database for fast retrieval.

In the context of a Global Search, we are typically interested in fields that contain data that can be indexed and efficiently searched across large datasets. Let’s break down the options:

Date: The Date field is a critical element when enabling the Store Value Preference, as it allows for searches based on specific periods or ranges. For example, a user could search for records created or updated on a specific date or within a date range. Storing and indexing date fields makes it much easier to retrieve information that is relevant to time-based searches.
Phone Number: Phone numbers are a vital part of many records, especially in systems that manage customer interactions, support, or sales. By including phone numbers in a global search, users can quickly retrieve customer or client records associated with specific phone numbers. This is useful for customer service, follow-ups, and ensuring that the right contact details are retrieved across multiple records.

Now, let’s examine the other options:

Email Address: While email addresses are certainly important and widely used in systems for contact information, they are less likely to be included in a Global Search under the Store Value Preference. This is because email addresses may not always follow a standardized format (such as containing symbols like “@” or “.”) and could be subject to various validation constraints that prevent them from being indexed efficiently for global searches.
Time of Day: Time of day could be considered in some specialized contexts, but it is generally not a commonly indexed field in systems with a global search preference. Time is usually part of a larger Date field, and it may not be as universally useful or as commonly stored as a discrete field.

Therefore, Date and Phone Number are the two field types most commonly included in global searches when the Store Value Preference is enabled. These fields are essential for quickly retrieving data tied to specific dates or contact details in a streamlined way.

Question No 5:

Which feature grants a role full permissions but limits access to sensitive employee information?

A. Global Permissions
B. Core Administration Permissions
C. Restrict This Role by Device ID
D. Employee Restrictions

Correct Answer: B

Explanation:

To grant a role full permissions while ensuring the user does not have access to sensitive employee information, Core Administration Permissions is the best choice. This feature allows administrators to assign broad permissions for managing the system, such as creating users, configuring settings, and managing resources. However, it limits access to sensitive employee details like personal information or salary data by not granting visibility into those aspects. This is important for organizations that need to provide operational control but keep employee privacy intact.

Here’s a breakdown of the options and why they don't meet the criteria of the question:

A. Global Permissions: While this setting offers a wide range of administrative controls across the entire system, it does not inherently restrict access to sensitive employee information. Users with global permissions may still access data related to employees if the permissions are not further customized. Hence, it’s not a perfect fit for the specific need described in the question.
C. Restrict This Role by Device ID: This option allows administrators to limit role access based on the specific devices from which a user can log in, providing an extra layer of security. However, it does not address the specific issue of controlling access to employee information while granting full permissions. This is a security measure but does not impact the exposure of sensitive data directly.
D. Employee Restrictions: This feature does allow restricting access to sensitive employee data by specific roles. However, it doesn’t provide the same broad control over the system’s functionality that is offered by core administration permissions. It’s more focused on limiting visibility into employee information rather than assigning wide administrative powers.

In conclusion, Core Administration Permissions enables system-wide management capabilities without compromising the privacy of sensitive employee information, making it the best option in this case.

Question No 6:

Which type of installed bundle cannot be updated by target account users?

A. Managed bundle
B. Customization bundle
C. Configuration bundle
D. Non-managed bundle

Correct Answer: A

Explanation:

In the context of bundles within systems like Salesforce or other platforms that support managed and unmanaged packages, the key difference lies in how updates and changes can be handled by users. Bundles are collections of metadata, code, and other components that are distributed together, but the permissions and capabilities around their modification vary depending on their type.

Managed bundles are designed to be tightly controlled by the original publisher, meaning that once they are installed in the target account, users do not have the ability to modify or update the components of the bundle directly. These bundles are typically intended for apps or features that need to be kept consistent across multiple installations and are generally updated by the publisher.

On the other hand, Non-managed bundles are more flexible and are usually available for end users or developers to modify after installation. They can be updated and customized freely by the target account users. This flexibility is what distinguishes non-managed bundles from managed ones.

Now, let's take a closer look at the other options:

Customization bundles: These bundles typically contain components that are meant to help with customizations in the target environment, but unlike managed bundles, users often have more control over these and can make adjustments.
Configuration bundles: Similar to customization bundles, configuration bundles might allow for adjustments, but users can still update them depending on the system configuration.

Managed bundles, in contrast, have restrictions in place that prevent target account users from making direct changes, ensuring that the integrity of the package is maintained as originally intended by the publisher. Thus, the correct answer is A, Managed bundle.

Question No 7:

Which Employee Restrictions option allows a user the highest visibility of data?

A. none - no default
B. none - default to own
C. own, subordinates, and unassigned
D. own and subordinates only

Correct Answer: C

Explanation:

Employee restrictions are a common feature used to control the visibility of data within an organization, especially in systems that require sensitive or hierarchical access to information. These restrictions are typically set at various levels to limit the scope of data that an employee can view. The goal is to balance data access and security by ensuring that employees can only see the information they are authorized to access.

The options provided focus on different levels of access that a user can have, ranging from no visibility to more expansive access to data. Let’s analyze each option to determine which provides the highest visibility.

A. none - no default: This option does not provide any visibility as it specifies "none" with no default. Therefore, this option would not allow any data visibility at all. Users who fall under this restriction would likely have very limited or no access to any data.
B. none - default to own: Similar to option A, this one specifies that there is "no default" data access, but the user can at least see their own data. While this provides some access, it is still quite limited compared to other options where more data visibility is allowed.
C. own, subordinates, and unassigned: This option allows the user to see not only their own data but also the data of their subordinates and any unassigned data. This option gives the most expansive visibility, as the user can access data from different levels of the organization, including that of those beneath them in the hierarchy (subordinates) and any data that has not been specifically assigned to another individual. This would be considered the highest level of visibility.
D. own and subordinates only: While this option allows the user to see both their own data and that of their subordinates, it does not extend access to unassigned data. While this option provides a significant amount of visibility, it is more restricted than option C, which also includes unassigned data.

Thus, C is the correct answer because it allows the user to access the most extensive set of data: their own, that of their subordinates, and any unassigned data. This combination provides the highest level of visibility.

Question No 8:

An Administrator would like to generate a list of employees with login access to their NetSuite account. What search type will display these users?

A. Analytics Audit Trail
B. Employee
C. System Notes
D. Login Audit Trail

Correct Answer: D

Explanation:

In order to generate a list of employees who have login access to their NetSuite account, the appropriate search type to use is the Login Audit Trail. This search type provides valuable information regarding users who have logged into the system, including their login times and any associated details, making it ideal for an administrator to track login activity.

Why not the other options?

A. Analytics Audit Trail: This search type focuses on tracking changes and actions related to saved reports, dashboards, and analytics in the system. While it is useful for auditing analytical activities, it does not provide specific details regarding users’ login activity or login access, so it is not relevant for this particular requirement.

B. Employee: While this search type allows an administrator to view detailed employee records, including roles, departments, and personal information, it does not provide a direct view of whether or not these employees have login access to the system. Therefore, it would not directly address the need for identifying employees with login access.

C. System Notes: The System Notes search type provides a history of changes made within the system by various users. It is used for auditing and tracking modifications, such as changes to records or settings. However, it does not focus on tracking login events or showing which users have login access. Therefore, it would not be suitable for this use case.

D. Login Audit Trail: This search type is specifically designed to track login events, including the users who logged in, the times of their logins, and other associated details. This is the correct choice for an administrator seeking to generate a list of employees with login access to their NetSuite account, as it provides a clear and accurate record of all login activities.

In summary, when trying to list users who have login access, the Login Audit Trail is the most appropriate tool because it directly tracks login activities, unlike the other options, which focus on other aspects of system or user management.

Question No 9:

Which role option restricts Sales Reps to only viewing their own customers and transactions?

A. Employee Restrictions = none - default to own
B. Sales Role selected
C. Restrict Employee Fields selected
D. Employee Restrictions = own and subordinates only

Correct Answer: A

Explanation:

In a role-based access control system, different options are used to define the level of visibility and control users have over data. The scenario at hand involves configuring access settings for Sales Representatives to limit their view to only their own customers and transactions. Let’s break down each option and analyze its impact:

A. Employee Restrictions = none - default to own: This option explicitly limits Sales Reps to viewing only their own data by default. The phrase "none" indicates no additional restrictions are applied, which would usually mean full access to all employee data. However, when paired with the default setting of "own," this means that the Sales Rep can only access and view their own customers and transactions. There is no broader visibility granted over the data of other employees or teams, making this the correct choice for the question.
B. Sales Role selected: While this option might seem plausible, it’s too vague. Simply selecting a "Sales Role" doesn’t necessarily limit the Sales Rep’s access to only their own data. It’s important to look at the specific configuration of the role, including whether it includes access restrictions or visibility limitations. Without additional context on what this role specifically entails, it cannot be assumed to restrict access solely to the individual’s own customers and transactions.
C. Restrict Employee Fields selected: This option could imply that the role has specific restrictions on the fields visible to the employee, but it doesn’t directly address restricting access to only the user’s own customers and transactions. The restrictions on fields might limit what data can be viewed, but it does not specifically limit the visibility of data tied to specific individuals, such as Sales Reps being restricted to their own records.
D. Employee Restrictions = own and subordinates only: This option is also a valid method of restricting data access but provides a broader level of visibility than what is needed for the Sales Rep scenario. It would allow Sales Reps to view not only their own customers and transactions but also the customers and transactions of any subordinates they manage. While this restricts access to their own team, it is a more permissive setting than the ideal "own only" setup specified in the question.

In conclusion, the best answer is A, as it directly limits access to only the Sales Rep’s own customers and transactions by default, without any additional data being exposed.

Question No 10:

Which feature allows an Administrator to restore NetSuite access for a user who forgot both their password and security questions?

A. Send New Access Notification Email
B. Change Password Link
C. Automatic Reset of Customer Passwords
D. User Access Reset Tool

Correct Answer: D

Explanation:

When a user forgets both their password and security questions in NetSuite, the administrator has several tools at their disposal to restore access. The most appropriate solution in this situation is the User Access Reset Tool. This tool is specifically designed to help administrators reset access for users who are unable to log in due to lost credentials, including passwords and security questions.

Key Features of the Options:

A. Send New Access Notification Email: This option sends an email to the user with instructions for setting up or resetting their account. However, it is usually used for cases where the user remembers their password but needs to receive a new link or access notification. It is not the right solution for users who have forgotten both their password and security questions.

B. Change Password Link: This option allows users to change their password, typically when they are logged in or can provide the necessary information to verify their identity. However, it does not help when the user has forgotten both their password and security questions.

C. Automatic Reset of Customer Passwords: This option refers to resetting passwords for customers, which is more applicable in a customer-facing context rather than for internal users. It does not apply when dealing with a user who has forgotten both their password and security questions.

D. User Access Reset Tool: This tool allows administrators to reset user access, which includes setting a new password when the user cannot access their account due to forgotten credentials. It is the most direct and appropriate method to help users regain access when they have forgotten both their password and security questions. By using this tool, administrators can bypass the need for security question answers and provide the user with a way to reset their password and regain access to the system.

The User Access Reset Tool is the correct feature because it addresses the specific issue of forgotten passwords and security questions, offering a direct and effective way to restore access without requiring the user to recall their security question answers. This tool is essential for maintaining user access control and ensuring that users can quickly regain access to the system when needed.