Microsoft MS-900 Microsoft 365 Fundamentals Exam Dumps and Practice Test Questions Set 7 Q121-140

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Question 121:

Which Microsoft 365 service enables secure external sharing of documents with control over permissions, expiration, and auditing?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Teams

D) Microsoft Forms

Answer: A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that enables organizations to securely share documents externally while providing control over permissions, expiration, and auditing. It allows teams to create structured environments such as document libraries, lists, and team sites where content can be organized and shared with both internal and external users. Microsoft OneDrive allows individual users to share files, but does not provide extensive governance, auditing, or team-based collaboration controls. Microsoft Teams facilitates collaboration and communication, but relies on SharePoint for file storage and external sharing. Microsoft Forms is designed for surveys, quizzes, and polls and is not intended for document sharing.

SharePoint Online provides granular permission controls, allowing administrators to determine who can view, edit, or contribute to documents. Sharing links can be restricted to specific users, enabled for anonymous access, or set with expiration dates to limit access over time. Version control ensures that users can track document changes and restore previous versions when necessary, providing accountability and data protection.

External sharing is supported with audit logs to monitor who accessed or modified content. Alerts and notifications help administrators identify unusual access patterns or potential data breaches. SharePoint integrates with Microsoft Teams and OneDrive, allowing seamless collaboration without compromising security. Workflows and approval processes ensure that sensitive content is reviewed before being shared externally.

SharePoint Online is a cloud-based platform designed for document management, collaboration, and intranet development. It allows organizations to create team sites, portals, and libraries to store, organize, and share content securely. SharePoint supports version control, metadata management, and workflow automation through Power Automate, enabling teams to streamline business processes and maintain organized, accessible content. Integration with Microsoft 365 services such as Teams and OneDrive ensures that documents and information can be accessed, shared, and co-authored in real time across the organization. Additionally, SharePoint Online provides enterprise-grade security and compliance features, including permissions management, auditing, and retention policies, making it a reliable platform for managing organizational knowledge.

Microsoft OneDrive for Business is a cloud storage solution that allows users to securely store, sync, and access files from any device. It provides seamless integration with Teams, SharePoint, and Outlook, allowing employees to collaborate efficiently and co-author documents in real time. OneDrive includes strong security and compliance features, such as encryption, access controls, and audit logging, ensuring that sensitive data is protected according to organizational and regulatory requirements. By centralizing file storage and enabling mobile access, OneDrive enhances productivity and supports remote or hybrid work scenarios, allowing employees to work effectively from anywhere.

Microsoft Teams is a collaboration and communication hub that combines chat, video, and audio meetings, file sharing, and application integration into a single platform. Teams enables employees to communicate through channels, threaded conversations, and private messaging while hosting virtual meetings, webinars, and screen-sharing sessions. Its integration with SharePoint and OneDrive allows users to access and co-author documents directly within the platform, while connections with Planner, Power Automate, and other Microsoft 365 apps facilitate task management and workflow automation. With enterprise-grade security and compliance controls, Teams ensures that collaboration and communication remain protected while improving teamwork and productivity across departments.

Microsoft Forms is a tool for creating surveys, quizzes, polls, and feedback forms quickly and easily. It enables organizations to collect structured data from employees, customers, or stakeholders and provides real-time analysis and reporting of responses. Forms integrates with Teams, SharePoint, and Power Automate, allowing workflows to be triggered automatically based on responses, which improves operational efficiency. It supports multiple question types, branching logic, and export of data to Excel for deeper analysis. By providing a simple way to gather feedback, measure engagement, or conduct assessments, Forms helps organizations make data-driven decisions while enhancing communication and collaboration.

Together, SharePoint Online, OneDrive for Business, Teams, and Forms create a comprehensive ecosystem for content management, collaboration, file storage, and data collection. SharePoint provides structured collaboration spaces, OneDrive ensures secure file storage and mobility, Teams centralizes communication and teamwork, and Forms allows organizations to collect and analyze information efficiently. Using these tools in combination enables organizations to streamline workflows, enhance productivity, maintain security, and foster collaboration across the enterprise.

In comparison, OneDrive is better suited for individual storage and sharing, lacking extensive team collaboration controls. Teams is excellent for communication and document collaboration, but does not independently provide governance for external sharing. Forms allow secure surveys and quizzes, but it is unrelated to document management. SharePoint Online is the comprehensive solution for structured, secure, and auditable document sharing, making it the preferred Microsoft 365 service for organizations that need external collaboration while maintaining compliance and data protection.

Question 122:

Which Microsoft 365 service allows organizations to detect suspicious user behavior, compromised accounts, and insider threats?

A) Microsoft 365 Security Center

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft 365 Security Center

Explanation:

Microsoft 365 Security Center is a Microsoft 365 service designed to detect suspicious user behavior, compromised accounts, and insider threats across Microsoft 365 workloads. Microsoft Intune focuses on device and application management, monitoring compliance on devices, but not on user behavior analytics. Microsoft OneDrive provides cloud storage for files, but does not monitor user actions for suspicious activity. Microsoft Planner is a task management tool and does not include security monitoring.

Security Center provides a centralized platform to view security alerts, threat intelligence, and user activity. By integrating data from Microsoft Defender, Azure Active Directory, and other Microsoft security solutions, administrators can identify unusual login attempts, risky user activities, and patterns that may indicate a compromised account. Alerts and dashboards give a clear picture of potential threats, allowing for timely investigation and response.

The service uses behavioral analytics to detect insider threats, such as unusual file downloads, external sharing of sensitive content, or attempts to bypass security policies. Automated workflows allow administrators to remediate threats, including account suspension, password reset, or restriction of access. Security Center also provides audit logs, historical data, and reporting for compliance purposes.

In comparison, Intune enforces device compliance and security policies but does not actively monitor suspicious user activity across workloads. OneDrive focuses on secure file storage, not threat detection. Planner organizes and tracks tasks, but does not provide security analytics. Microsoft 365 Security Center is the dedicated solution for identifying, investigating, and mitigating security risks related to user behavior, compromised accounts, and insider threats, ensuring organizational data and systems remain protected.

Question 123:

Which Microsoft 365 service allows employees to collaborate on tasks, projects, and workflows with visual tracking tools?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Forms

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows employees to collaborate on tasks, projects, and workflows using visual tracking tools like boards, buckets, charts, and dashboards. Microsoft Teams facilitates communication, meetings, and document collaboration, but requires integration with Planner for task management. Microsoft OneDrive focuses on cloud file storage and sharing, providing little support for project or task tracking. Microsoft Forms is used for surveys, quizzes, and polls, and does not manage tasks or projects.

Planner enables the creation of tasks assigned to team members, with due dates, checklists, priority labels, and categorization into buckets for organization. Visual boards allow teams to track progress, monitor workload distribution, and manage project timelines. The dashboard provides an overview of task completion, highlighting areas that need attention. Integration with Outlook ensures task deadlines appear in calendars, improving time management.

Teams integration allows task updates and notifications to be visible directly within collaboration channels, enhancing communication and accountability. Planner also supports collaboration by allowing comments, attachments, and links to related documents. Administrators and managers can analyze performance, monitor project status, and adjust resources to ensure deadlines are met.

Compared to Teams, OneDrive, or Forms, Microsoft Planner is designed specifically for visual task and project management. It provides teams with a clear overview of responsibilities, progress, and priorities, improving productivity, accountability, and project coordination across the organization.

Microsoft Planner is a task and project management tool designed to help teams organize, track, and complete work efficiently. It provides a visual interface with boards, buckets, and task cards, allowing users to create tasks, assign responsibilities, set due dates, and monitor progress. Features like labels, checklists, and charts enable teams to categorize work, track completion, and identify bottlenecks. Planner integrates seamlessly with Microsoft Teams, Outlook, and other Microsoft 365 apps, allowing task management to occur directly within collaboration workflows. By providing transparency into responsibilities and deadlines, Planner enhances accountability, improves team productivity, and ensures the timely completion of projects.

Microsoft Teams is a collaboration and communication hub that combines chat, video, and audio meetings, file sharing, and application integration in a single platform. Teams enables employees to communicate through channels, threaded conversations, and private messaging while hosting virtual meetings, webinars, and screen-sharing sessions. Its integration with Planner, OneDrive, and SharePoint allows users to access and co-author documents directly within the platform, and connections with Power Automate or Power Apps facilitate workflow automation. Teams provides enterprise-grade security and compliance features, ensuring that collaboration and communication remain protected while fostering teamwork and productivity across the organization.

Microsoft OneDrive for Business is a cloud-based file storage and synchronization service that allows employees to securely store, access, and share files from any device. It integrates with Teams, SharePoint, and Outlook to provide real-time co-authoring and collaborative workflows. OneDrive also includes robust security and compliance features, such as encryption, access controls, and audit logging, ensuring that sensitive information is protected in accordance with organizational and regulatory requirements. By centralizing file storage in the cloud, OneDrive enables mobility, supports remote and hybrid work, and enhances productivity by giving employees access to the latest versions of their documents at all times.

Microsoft Forms is a tool for creating surveys, quizzes, polls, and feedback forms quickly and easily. It allows organizations to collect structured data from employees, customers, or stakeholders and provides real-time analysis and reporting of responses. Forms integrates with Teams, SharePoint, and Power Automate, enabling automated workflows to be triggered based on responses. It supports multiple question types, branching logic, and export of results to Excel for detailed analysis. By providing an easy way to gather feedback, assess knowledge, or measure engagement, Forms helps organizations make data-driven decisions and improve processes efficiently.

Together, Microsoft Planner, Teams, OneDrive, and Forms create a complete ecosystem for task management, communication, file storage, and data collection. Planner helps organize and track tasks, Teams facilitates communication and collaboration, OneDrive ensures secure access to files and co-authoring, and Forms allows for efficient feedback collection and analysis. Using these tools in combination enhances productivity, streamlines workflows, and fosters collaboration across the organization.

Question 124:

Which Microsoft 365 service allows organizations to enforce information protection policies, data classification, and retention?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Power BI

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to enforce information protection policies, data classification, and retention. Microsoft Teams is primarily a collaboration platform and does not provide enterprise-wide compliance features. Microsoft OneDrive is focused on personal or team file storage with limited compliance capabilities. Power BI is an analytics tool and does not enforce data classification, retention, or protection policies.

Compliance Center enables administrators to create and manage retention labels that ensure content is preserved or deleted according to organizational policies or regulatory requirements. Sensitivity labels classify data based on confidentiality, applying access restrictions, encryption, and external sharing controls to protect sensitive information. Data loss prevention (DLP) policies prevent accidental sharing or exposure of confidential data.

Auditing and reporting capabilities provide visibility into policy adherence and user activity. Insider risk management features detect potentially harmful user behavior, such as unusual access patterns or attempts to exfiltrate data. eDiscovery tools allow organizations to search and retrieve content for legal investigations or regulatory compliance.

Microsoft Compliance Center is a centralized platform within Microsoft 365 designed to help organizations manage regulatory, legal, and internal compliance requirements. By integrating with Exchange Online, SharePoint Online, OneDrive, and Teams, Compliance Center ensures that protection, classification, and retention policies are consistently applied across all Microsoft 365 workloads. This integration allows organizations to classify sensitive data, enforce data loss prevention (DLP) policies, apply retention labels, and prevent unauthorized sharing of critical information. Compliance Center provides auditing, reporting, and monitoring tools that enable IT and compliance teams to track user activity, identify potential risks, and respond proactively to compliance violations. Unlike Microsoft Teams, OneDrive, or Power BI, which focus primarily on communication, file storage, or data analysis, Compliance Center is the primary solution for safeguarding organizational data, maintaining regulatory compliance, and mitigating the risk of data breaches. By centralizing compliance management, organizations can maintain governance standards, enforce consistent policies across workloads, and ensure adherence to industry and legal regulations while reducing administrative overhead and improving data protection across the enterprise.

Question 125:

Which Microsoft 365 service allows employees to build low-code applications to automate business processes and collect data efficiently?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that allows employees to build low-code applications to automate business processes and collect data efficiently. Power BI focuses on data analytics and visualization rather than app creation. Microsoft Forms enables surveys, quizzes, and polls, but cannot create complex business applications. Microsoft Planner manages tasks and projects but does not provide workflow or app-building capabilities.

Power Apps provides a drag-and-drop interface for building applications that run on web, mobile, and Teams environments. Users can connect to Microsoft 365 services, SharePoint lists, SQL databases, and third-party applications to create custom solutions. Applications can automate repetitive tasks, approvals, or data entry processes, significantly improving operational efficiency.

Integration with Power Automate allows workflows to be triggered by app events, creating end-to-end automation. Security and governance are enforced via Azure Active Directory, conditional access, and role-based permissions. Administrators can monitor app usage, performance, and compliance, ensuring that applications meet organizational standards.

Compared to Power BI, Forms, or Planner, Power Apps is specifically designed for low-code application development, enabling employees to streamline operations, improve data collection, and enhance productivity. By empowering users to create tailored solutions, Power Apps reduces dependency on traditional development, accelerates process automation, and drives innovation within organizations.

Question 126:

Which Microsoft 365 service allows organizations to manage mobile devices, enforce security policies, and ensure compliance for company and personal devices?

A) Microsoft Intune

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Intune

Explanation:

Microsoft Intune is a Microsoft 365 service that enables organizations to manage mobile devices, enforce security policies, and ensure compliance for both company-owned and personal devices. Microsoft Teams is a collaboration platform and does not provide device management capabilities. Microsoft OneDrive is designed for file storage and sharing, but lacks device control. Microsoft Planner manages tasks and projects but does not provide security or compliance enforcement.

Intune provides Mobile Device Management (MDM) and Mobile Application Management (MAM), allowing administrators to enforce device encryption, password requirements, and compliance rules. It supports devices running Windows, iOS, Android, and macOS, making it suitable for organizations with diverse device environments. Policies can be configured to ensure that only compliant devices can access Microsoft 365 applications, reducing security risks.

Integration with Azure Active Directory allows conditional access policies based on device compliance, location, or risk level. Administrators can deploy applications, monitor usage, and manage updates centrally, ensuring consistent application management across the organization. Reporting tools provide insights into device compliance, potential threats, and operational status.

Compared to Teams, OneDrive, or Planner, Microsoft Intune is specifically designed for endpoint management and security. It enables organizations to protect data, enforce compliance, and monitor devices effectively. Intune supports a zero-trust security approach, ensuring that users and devices meet security standards before accessing organizational resources. By providing centralized control and reporting, Intune helps maintain organizational security, reduces risks from lost or compromised devices, and ensures regulatory compliance across all devices.

Question 127:

Which Microsoft 365 service allows organizations to create retention labels and manage content lifecycle for regulatory compliance?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to create retention labels and manage the content lifecycle for regulatory compliance. Microsoft Teams facilitates collaboration but does not include content lifecycle management tools. Microsoft OneDrive provides file storage and sharing, but lacks advanced retention capabilities. Microsoft Planner is used for task management and does not handle regulatory compliance.

Compliance Center enables administrators to define retention policies for emails, documents, Teams content, and SharePoint libraries. Retention labels ensure that critical content is preserved for required periods or deleted when no longer needed, aligning with organizational or legal requirements. Sensitivity labels classify data based on confidentiality, applying encryption, access restrictions, and external sharing limitations.

Data loss prevention (DLP) policies prevent sensitive information from being shared improperly. Audit logs track user activity, access, and policy compliance, providing insights into content usage. eDiscovery tools allow organizations to search, hold, and export data for legal or regulatory purposes. Insider risk management detects unusual or risky behavior that could compromise data.

Compared to Teams, OneDrive, or Planner, Microsoft Compliance Center is a dedicated service for enforcing retention, classification, and compliance policies. Its integration with all Microsoft 365 workloads ensures consistent application of policies, supporting governance, regulatory compliance, and data protection. By centralizing retention and lifecycle management, Compliance Center reduces risk, ensures legal adherence, and simplifies organizational policy enforcement.

Question 128:

Which Microsoft 365 service allows employees to co-author Word, Excel, and PowerPoint documents in real time?

A) OneDrive for Business

B) SharePoint Online

C) Microsoft Teams

D) Microsoft Yammer

Answer: A) OneDrive for Business

Explanation:

OneDrive for Business is a Microsoft 365 service that allows employees to co-author Word, Excel, and PowerPoint documents in real time while providing secure storage. SharePoint Online also enables co-authoring but is optimized for team or organizational content management rather than individual storage. Microsoft Teams integrates with OneDrive and SharePoint to facilitate collaboration, but does not independently provide storage or version control. Microsoft Yammer is a social networking platform that does not support document collaboration.

OneDrive for Business allows multiple users to work simultaneously on the same document, with changes synchronized in real time. Version history tracks all edits, allowing users to restore previous versions when needed. Files can be accessed offline and synchronized once connectivity is restored. Sharing permissions can be customized to control who can view, edit, or share files, ensuring security.

Integration with Teams and SharePoint enables seamless collaboration within organizational workflows. Comments and notifications facilitate discussion about document changes, enhancing productivity. Encryption, auditing, and compliance features protect organizational data while maintaining accessibility. Compared to SharePoint, Teams, or Yammer, OneDrive for Business is the primary service for individual storage with real-time co-authoring capabilities, supporting personal productivity and team collaboration simultaneously.

Question 129:

Which Microsoft 365 service allows organizations to automate workflows for approvals, notifications, and repetitive tasks without coding?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that allows organizations to automate workflows for approvals, notifications, and repetitive tasks without requiring coding expertise. Power Apps focuses on building applications, Microsoft Teams supports collaboration and communication, and Microsoft Planner manages tasks and projects, none of which provide workflow automation as a core function.

Power Automate allows users to create flows triggered by events, schedules, or manual inputs. For instance, an approval workflow can automatically route documents to designated approvers, send notifications, and update task statuses. Integration with SharePoint, OneDrive, Outlook, Teams, and external applications enables end-to-end automation. Conditional logic, loops, and error handling allow complex workflows to be built efficiently.

Administrators can monitor workflow execution, troubleshoot errors, and optimize performance. Automation reduces manual effort, ensures process consistency, and improves efficiency. Employees can focus on higher-value work while routine tasks are managed automatically. Compared to Power Apps, Teams, or Planner, Power Automate is the primary Microsoft 365 service for streamlining business processes through workflow automation, increasing productivity, and reducing errors.

Question 130:

Which Microsoft 365 service allows employees to organize, assign, and track tasks using visual boards, buckets, and charts?

A) Microsoft Planner

B) Microsoft Teams

C) Microsoft Forms

D) SharePoint Online

Answer: A) Microsoft Planner

Explanation:

Microsoft Planner is a Microsoft 365 service that allows employees to organize, assign, and track tasks using visual boards, buckets, and charts. Microsoft Teams supports collaboration and communication, but requires integration with Planner for task tracking. Microsoft Forms is designed for surveys, quizzes, and polls and does not provide task management. SharePoint Online focuses on document collaboration and team sites, lacking visual task boards.

Planner allows users to create tasks, assign them to team members, set due dates, add checklists, and categorize them into buckets. Visual dashboards and charts provide insights into task completion, workload distribution, and project progress. Integration with Teams ensures task updates are visible within collaboration channels, improving team communication and accountability.

Features include task comments, attachments, labels, notifications, and calendar integration with Outlook to manage deadlines effectively. Managers can analyze team performance, adjust assignments, and optimize resource allocation. Compared to Teams, Forms, or SharePoint, Microsoft Planner is specifically designed for visual task management and project tracking, helping teams stay organized, productive, and aligned with project objectives.

Question 131:

Which Microsoft 365 service allows organizations to detect phishing attacks, malware, and malicious links in emails and documents?

A) Microsoft Defender for Office 365

B) Microsoft Intune

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Defender for Office 365

Explanation:

Microsoft Defender for Office 365 is a Microsoft 365 service that helps organizations detect and prevent phishing attacks, malware, and malicious links in emails and documents. Microsoft Intune focuses on device management and compliance, but does not scan emails for threats. Microsoft OneDrive provides cloud storage and sharing but lacks advanced threat protection. Microsoft Planner is a task management tool and does not include security features.

Defender for Office 365 integrates with Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams to provide real-time threat detection and response. Safe Attachments scans incoming files in a sandbox environment to identify and block malware before it reaches users. Safe Links rewrites URLs in emails and documents to prevent access to malicious websites. Anti-phishing and anti-spoofing features protect users from fraudulent messages and impersonation attacks.

Administrators receive detailed alerts, reports, and analytics to monitor threats and respond to potential breaches. Policies can be configured to automatically remediate detected threats, such as quarantining emails or blocking unsafe content. Integration with Microsoft 365 Security Center provides centralized threat monitoring and management. Compared to Intune, OneDrive, or Planner, Microsoft Defender for Office 365 is the primary service for proactive email and document threat protection, reducing risk and improving organizational security posture.

Question 132:

Which Microsoft 365 service allows employees to collaborate on documents in real time with version control and secure sharing?

A) SharePoint Online

B) Microsoft OneDrive

C) Microsoft Forms

D) Microsoft Planner

Answer:
A) SharePoint Online

Explanation:

SharePoint Online is a Microsoft 365 service that enables employees to collaborate on documents in real time with version control and secure sharing. Microsoft OneDrive supports individual storage and limited co-authoring but does not offer team-oriented collaboration environments. Microsoft Forms is designed for surveys and quizzes, not document management. Microsoft Planner manages tasks and projects but does not facilitate document collaboration.

SharePoint Online provides structured team sites, document libraries, lists, and workflows to organize content and facilitate collaboration. Multiple users can edit Word, Excel, and PowerPoint documents simultaneously, with live updates and change tracking. Version history maintains records of edits, allowing users to restore previous document versions if needed.

Permissions can be configured at the site, library, or document level to control who can view, edit, or share content. External sharing is secure and auditable, with link expiration and access tracking. SharePoint integrates with Microsoft Teams and OneDrive, providing seamless collaboration across Microsoft 365. Workflows and approval processes enhance productivity and governance. Compared to OneDrive, Forms, or Planner, SharePoint Online is the comprehensive solution for team-based document collaboration, combining security, version control, and structured workflows.

Question 133:

Which Microsoft 365 service allows organizations to enforce multi-factor authentication and conditional access for secure login?

A) Azure Active Directory

B) Microsoft Intune

C) Microsoft Endpoint Manager

D) Microsoft Power Automate

Answer:
A) Azure Active Directory

Explanation:

Azure Active Directory (Azure AD) is a Microsoft 365 service that provides identity and access management, allowing organizations to enforce multi-factor authentication (MFA) and conditional access for secure logins. Microsoft Intune manages devices and applications, but does not control user authentication policies. Microsoft Endpoint Manager integrates Intune and Configuration Manager for device management, relying on Azure AD for identity. Microsoft Power Automate automates workflows but does not manage login security.

Azure AD enables single sign-on across Microsoft 365 apps, reducing password fatigue while ensuring secure access. Conditional access policies enforce MFA, restrict access based on device compliance, location, or risk level, and require additional verification when needed. MFA strengthens security by requiring users to provide a second authentication factor, such as text messages, app notifications, or biometric verification.

Reporting and monitoring tools provide insights into suspicious activity, failed login attempts, and potential security risks. Role-based access ensures that users receive appropriate permissions without overexposure. Azure AD integrates with Microsoft 365 services to ensure consistent access policies across the organization. Compared to Intune, Endpoint Manager, or Power Automate, Azure AD is the core service for identity management, secure authentication, and access control.

Question 134:

Which Microsoft 365 service allows employees to automate business processes, approvals, and notifications without coding?

A) Power Automate

B) Power Apps

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Power Automate

Explanation:

Power Automate is a Microsoft 365 service that allows employees to automate business processes, approvals, and notifications without coding expertise. Power Apps focuses on application development, Microsoft Teams provides collaboration, and Microsoft Planner manages tasks, none of which are primarily designed for workflow automation.

Power Automate enables users to create automated flows triggered by events, schedules, or manual actions. Workflows can route documents for approval, send notifications, or synchronize data between Microsoft 365 applications and third-party services. Conditional logic, loops, and error handling allow for complex workflow automation.

Integration with SharePoint, OneDrive, Teams, Outlook, and external applications ensures end-to-end process automation. Administrators can monitor workflow execution, troubleshoot errors, and optimize automation for efficiency. Automating repetitive tasks reduces errors, ensures consistency, and allows employees to focus on higher-value activities. Compared to Power Apps, Teams, or Planner, Power Automate is the primary Microsoft 365 service for workflow automation, increasing productivity and streamlining business operations.

Question 135:

Which Microsoft 365 service allows employees to create surveys, quizzes, and polls to collect feedback?

A) Microsoft Forms

B) Power BI

C) Microsoft Teams

D) Microsoft Planner

Answer: A) Microsoft Forms

Explanation:

Microsoft Forms is a Microsoft 365 service that allows employees to create surveys, quizzes, and polls to collect feedback from internal or external stakeholders. Power BI focuses on analytics and visualization, but does not provide tools for survey creation. Microsoft Teams enables collaboration and communication, but lacks built-in survey functionality. Microsoft Planner manages tasks and projects but does not provide data collection capabilities.

Forms offers an intuitive interface for creating multiple-choice questions, ratings, and text-based responses. Branching logic allows dynamic question flows based on previous answers. Responses can be collected in real time, shared internally or externally, and exported to Excel for further analysis. Forms integrates with Power BI for visual reporting and trend analysis, enabling deeper insights into survey results.

Notifications alert survey creators to new responses, while built-in analytics provide quick summaries and response trends. Formareis useful for gathering employee feedback, measuring training effectiveness, conducting customer satisfaction surveys, or evaluating project outcomes. Compared to Power BI, Teams, or Planner, Microsoft Forms is the primary Microsoft 365 service for structured data collection and initial analysis, supporting informed decision-making and organizational improvement.

Question 136:

Which Microsoft 365 service provides interactive dashboards, analytics, and data visualization for business insights?

A) Power BI

B) Microsoft Excel

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power BI

Explanation:

Power BI is a Microsoft 365 service that provides interactive dashboards, analytics, and data visualization to help organizations make data-driven business decisions. Microsoft Excel allows spreadsheet calculations and basic charting, but it lacks enterprise-grade interactive dashboards and real-time data integration. Microsoft Forms collects survey responses but does not provide analytics or visualization. Microsoft Planner is a task management tool and does not offer analytics or reporting.

Power BI connects to multiple data sources, including Excel, SharePoint, SQL databases, cloud applications, and third-party services. Data from these sources is consolidated into interactive dashboards that allow users to filter, drill down, and explore trends in real time. Reports can be shared across Microsoft Teams, embedded in SharePoint, or accessed on mobile devices, providing organization-wide visibility.

Advanced features of Power BI include AI-driven insights, predictive analytics, anomaly detection, and customizable visualizations. Integration with Microsoft 365 services allows dashboards to incorporate data from Forms surveys, SharePoint lists, Teams collaboration, and OneDrive files, creating a unified view of organizational data. Real-time refresh ensures that decision-makers have up-to-date information to make strategic choices.

Power BI also supports collaboration, allowing multiple users to interact with dashboards, add comments, and share insights across teams. Security is enforced through Azure Active Directory, role-based permissions, and data encryption. Compared to Excel, Forms, or Planner, Power BI is the dedicated Microsoft 365 service for advanced analytics and visualization, enabling organizations to monitor performance, uncover trends, and improve business outcomes through informed decision-making.

Question 137:

Which Microsoft 365 service allows teams to chat, host meetings, and collaborate on files in a single workspace?

A) Microsoft Teams

B) Microsoft Outlook

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Teams

Explanation:

Microsoft Teams is a Microsoft 365 service that allows teams to chat, host meetings, and collaborate on files within a single workspace. Microsoft Outlook primarily handles email and calendar management and does not offer real-time team collaboration features. Microsoft OneDrive focuses on cloud file storage and sharing, lacking integrated chat or meeting capabilities. Microsoft Planner manages tasks and projects, but does not provide communication or meeting functions.

Teams offers threaded chat, audio and video meetings, screen sharing, and live events. Channels can be organized by projects, departments, or topics, keeping conversations and shared files structured. Integration with OneDrive and SharePoint enables real-time document co-authoring and version control directly within the Teams interface. Planner and Power Automate integration allows task management and workflow automation within collaboration spaces.

Security and compliance are enforced through role-based access, data encryption, conditional access, and data loss prevention policies. Teams supports notifications and alerts to keep members updated on project activity. Additional meeting features include breakout rooms, live polls, Q&A sessions, and meeting recordings for training or reference. Compared to Outlook, OneDrive, or Planner, Microsoft Teams serves as the central collaboration hub in Microsoft 365, combining communication, meetings, and file collaboration in one secure environment to improve team productivity and coordination.

Question 138:

Which Microsoft 365 service allows organizations to enforce security policies and manage devices across Windows, iOS, Android, and macOS?

A) Microsoft Intune

B) Azure Active Directory

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Intune

Explanation:

Microsoft Intune is a Microsoft 365 service that allows organizations to enforce security policies and manage devices across Windows, iOS, Android, and macOS platforms. Azure Active Directory manages user identities and authentication, but does not provide device management capabilities. Microsoft OneDrive is used for cloud storage and file sharing, not endpoint management. Microsoft Planner is a task management application and does not provide security or device control.

Intune supports Mobile Device Management (MDM) and Mobile Application Management (MAM), ensuring devices comply with security standards such as encryption, password protection, and device health requirements. Policies can prevent non-compliant devices from accessing organizational resources. Administrators can deploy applications, monitor updates, and enforce patch management to maintain security and operational efficiency.

Integration with Azure Active Directory allows conditional access policies based on device compliance and user identity. Reporting and analytics tools provide insights into device status, compliance, and potential security risks. Intune also supports BYOD (Bring Your Own Device) scenarios, allowing employees to securely access corporate resources from personal devices while maintaining separation between corporate and personal data.

Compared to Azure AD, OneDrive, or Planner, Intune is specifically designed for endpoint management, enforcing organizational security policies, and protecting data across multiple device types. By ensuring devices meet security requirements, Intune reduces risk, supports regulatory compliance, and enables secure remote work in a modern workplace environment.

Question 139:

Which Microsoft 365 service allows organizations to classify data, apply sensitivity labels, and prevent data loss?

A) Microsoft Compliance Center

B) Microsoft Teams

C) Microsoft OneDrive

D) Microsoft Planner

Answer: A) Microsoft Compliance Center

Explanation:

Microsoft Compliance Center is a Microsoft 365 service that allows organizations to classify data, apply sensitivity labels, and prevent data loss across multiple workloads. Microsoft Teams enables collaboration but does not enforce data classification or loss prevention. Microsoft OneDrive provides storage and file sharing but lacks advanced compliance features. Microsoft Planner is used for task management and does not address data protection.

Compliance Center allows administrators to implement sensitivity labels that classify content based on confidentiality, applying encryption, access controls, and external sharing restrictions. Data Loss Prevention (DLP) policies prevent sensitive data, such as credit card numbers or personal information, from being shared inappropriately. Retention labels ensure content is preserved or deleted according to organizational or regulatory requirements.

Auditing and reporting provide insights into user activity, policy compliance, and potential risks. eDiscovery tools enable organizations to search and retrieve content for legal or regulatory investigations. Integration with Exchange Online, SharePoint Online, OneDrive, and Teams ensures consistent application of protection policies. Compliance Center also supports insider risk management, identifying suspicious user behavior or potential data breaches.

Compared to Teams, OneDrive, or Planner, Compliance Center is the primary Microsoft 365 service for safeguarding data, ensuring compliance, and reducing the risk of accidental or intentional data exposure. Its centralized controls and monitoring capabilities allow organizations to manage sensitive information efficiently and maintain governance across all Microsoft 365 services.

Question 140:

Which Microsoft 365 service allows employees to build low-code applications for business processes and data collection without traditional programming?

A) Power Apps

B) Power BI

C) Microsoft Forms

D) Microsoft Planner

Answer: A) Power Apps

Explanation:

Power Apps is a Microsoft 365 service that enables employees to build low-code applications to automate business processes and collect data without traditional programming knowledge. Power BI focuses on data visualization and analytics, Microsoft Forms collects surveys and quiz data, and Microsoft Planner manages tasks and projects, none of which provide app-building capabilities.

Power Apps provides a drag-and-drop interface and prebuilt templates, allowing users to create applications that run on web, mobile, and Microsoft Teams environments. Applications can interact with Microsoft 365 services, SharePoint lists, SQL databases, and third-party platforms to streamline workflows and data collection. For example, employees can build apps to submit service requests, track project updates, or automate approval processes.

Integration with Power Automate allows applications to trigger workflows, ensuring end-to-end process automation. Security is enforced via Azure Active Directory for authentication, conditional access, and role-based permissions. Administrators can monitor app performance, usage, and compliance to maintain organizational standards.

Compared to Power BI, Forms, or Planner, Power Apps is the dedicated Microsoft 365 service for low-code app development. It empowers employees to solve business challenges efficiently, reduce reliance on traditional software development, automate processes, and improve data collection. By enabling customized applications, Power Apps increases operational efficiency, supports innovation, and accelerates digital transformation across organizations.